OAEO District 8 Meeting

transcript

Ohio Associat ion of Elect ion Off ic ia ls

District 8 Meeting

View looking east from the observation deck on the 42nd floor of the Terminal Tower.

C L E V E L A N D , O H I O | W E D N E S D A Y , S E P T E M B E R 1 0 , 2 0 1 4

h o s t e d b y t h e C U Y A H O G A C O U N T Y

B O A R D O F E L E C T I O N S

Part 1 The Future of Voting Equipment and Election Technology

Bringing election administration online

Who benefits?

1 voters ,

candidates, & pol l

workers

Who benefits?

1 voters ,

candidates, & pol l

workers

elect ion admins

Who benefits?

1 voters ,

candidates, & pol l

workers

elect ion admins

taxpayers

67,947 ?

67,947 Number of onl ine address changes processed by Cuyahoga County since 2013 (approx. 52% of al l registrat ion updates)

Source: Cuyahoga County Board of Elections, Registration Department

States with Onl ine Registration ( a s o f J u n e 2 0 1 4 )

Source: National Conference of State Legislatures (link here)

States with Onl ine Registration ( a s o f J u n e 2 0 1 4 )

Source: National Conference of State Legislatures (link here)

Cuyahoga County Board of Elections

Since January 1, 2013

New reg i s t ra t ions

p rocessed

4 9 , 0 2 1

p rocessed

Reg is t ra t ion updates

p rocessed

4 9 , 0 2 1

1 3 0 , 1 5 4

p rocessed

Reg is t ra t ion updates

p rocessed

Vote by ma i l app l i ca t ions

p rocessed

4 9 , 0 2 1

1 3 0 , 1 5 4

2 0 6 , 3 4 3

Sonoma County, CA

Source: Pew Center Election Initiatives (link here)

of about 240,000 voters have opted to receive voter info pamphlets and sample bal lots online .

Using Intelligent Mail .

Yo u r b a l l o t h a s b e e n d e l i v e r e d t o t h e P o s t O f fi c e . !

Yo u r b a l l o t i s n o w w i t h y o u r p o s t a l c a r r i e r a n d s h o u l d b e d e l i v e r e d t o d a y. !

We h a v e n o t y e t r e c e i v e d y o u r b a l l o t . !

We h a v e r e c e i v e d y o u r b a l l o t . T h a n k s f o r v o t i n g ! !

Signatures: 213,038

Signatures: 213,038 Total Staff: 66 operators

Signatures: 213,038 Total Staff: 66 operators Estimated Cost: $40,000

“By taking programs online, jurisdictions can save money and

make training materials and interactive tools available to poll

workers on a virtually continuing basis.”

Poll Worker Training

Source: Presidential Commission on Election Administration (p. 48)

Percent o f web v i s i t s to Cuyahoga County BOE webs i te v ia smar t phone :

2011 2012

9% 17%

2011 2012 2013

9% 17% 19%

Full optimization.

Partial optimization.

www.tinyurl.com/summitboe

The Evolu,on of Elec,on Technology

So what’s next?

Send and Return via Email

QR Code All Absentee Voters

UOCAVA Fillable Ballots Embedded Link to Precinct Ballot

Baby Steps

Voting Equipment - Next Generation “Software-Only Solutions” •  Presidential Commission on Election Administration referred to the

current state of affairs as an “impending crisis”. •  Current Equipment ▫  Purchased with HAVA funds almost 10 Years ago ▫  End of their natural life ▫  Outdated technology by today’s standards ▫  Certification standards last updated in 2005

•  Available Equipment ▫  Few options ▫  Legal and market constraints prevent development of new technology

•  Future of Ohio – Afternoon Discussion Topic •  Two counties who have already started taking matters into their own

hands ▫  LA County, CA and Travis County, TX

LA County, California •  Registered Voters: 4,857,535 •  Population: 10,025,579 •  Polling Locations: 4,649 •  Current Voting System: InkaVote Plus (ES&S) •  Languages on Ballot: 10 (including English) •  Other Facts: 4,083 square miles •  4,870 precincts

Voter Experience •  “Instead of a vendor that will build the system,

designing it around its business model and its ability to make a profit on it, we want to design it.”

•  Initial phases began in 2009 • Became the Voting System Assessment Project

(VSAP) in early 2010 ▫  Surveys/Focus Groups ▫  Open Design Search ▫  Individual Voter Interviews

General Voting System Principles •  Transparent •  Scalable •  Flexible •  Instill Public Trust •  Integrity and

Accountability •  Offer Variety of Voting

Options •  Private and Independent

Vote •  Easy to Use for Voters

•  Easy to Operate for Poll Workers

•  Portable •  Safe/Secure Storage

Features •  Minimal and Flexible

Power Supply •  System Boot and

Program Features at the Polls

•  Cost Effective

General Requirements

• Off the shelf hardware • Open source code • Ballot marking device • Generated uniform paper-based, human-

readable ballot • Ballot tabulator (separate from marking device)

Prototype

Certification of Equipment •  Ground Breaking Legislation - SB360 ▫  Signed October 2013

•  “This new law will allow counties to develop, own and operate voting systems which meet their unique needs. Because all aspects of these public voting systems must meet rigorous standards and will be open to public inspection and review, it will strengthen voter confidence in our elections.” Alex Padilla - California State Senator

•  “This bill puts California out front in pursuing expanded options for modernizing voting systems while preserving and codifying some of the highest standards for security and testing in the country. It provides the legal framework needed for L.A. County to pursue improvements to the voting experience and replacement of our aging voting equipment.” Dean Logan – LA County Registrar-Recorder

Travis County, Texas (Austin) •  Registered Voters: 639,787 •  Population: 1,024,266 •  Polling Locations: 180 Election Day sites; 22 early voting sites •  Current Voting System: eSlate (Hart Intercivic) •  Number of Languages on Ballot: 2 (including English) •  Other Facts: 1,023 square miles •  247 precincts •  Sued by voters of Travis County in 2006 ▫  Voting machines lacked reliability and security ▫  Felt as if blamed for things beyond their control ▫  Ultimately dismissed by Texas Supreme Court in 2011

•  Design of new system began around the same time ▫  Technology approach

System Requirements •  DRE style user interface ▫  Consistent user interface for all voters ▫  Off the shelf hardware ▫  Attachable Printer

•  Paper Ballots ▫  Tangible, hand countable records of voter intent (only shows the

selected candidates) •  Compatible with Vote Centers ▫  Any voter can go to any precinct to cast ballot

�  Thousands of Ballot Styles ▫  Voter Registration Database ▫  Offline voting machines ▫  Security of data flow

•  All Day Battery

STAR-Vote: A Secure, Transparent, Auditable, and Reliable Voting System

Advantages

• County owned and operated • Open source ▫  No change or upgrade fees

• Off the shelf technology ▫  Reduced Maintenance Agreement Costs ▫  Easier Hardware Replacement �  Stay up to date with changing technology

Disadvantages?

movie time.

Sen . F rank LaRose (27 t h D i s t r i c t )

Former Sec re ta ry o f S ta te Jenn i fe r B runner

Lunch Pane l fea tu r ing Henr y Gomez ( l e f t ) and Mark Naymik ( r igh t ) o f the NEOMG.

•  Lessons Learned •  Agency Task Calendar •  Risk Mi,ga,on

Part 2 Elect ion Preparedness

Agency Task Calendar – 3 Styles

Excel Task List

Visual Calendar

Checklist

•  A systema,c reduc,on in the extent of exposure to a risk and/or the likelihood of its occurrence by – Monitoring iden,fied risks –  Iden,fying new risks – Developing op,ons to reduce threats –  Evalua,ng process effec,veness

•  Commonplace in private sector but more global in nature in government agencies

Risk Mi,ga,on

•  Iden,fying poten,al risks leads to assessing and priori,zing preparedness

•  Once poten,al piSalls are determined, solu,ons are sought to help minimize or control impact

•  Best resolu,ons to problems can be developed fully when not bound by the ,ght elec,on deadlines

Importance

•  There is no way to predict how all of the seemingly small factors that determine the success of an elec,on will progress

•  However, one op,on for managing one experience may be applied to various circumstances in the future –  Precau,ons or procedures may be u,lized to mi,gate mul,ple similar risks

•  Example –  An issue involving DS200 passwords led to a system of communica,ng last-‐minute informa,on to a widespread audience

–  This procedure allows general preparedness for any such situa,on in the future

Importance

Step One: •  Risk Analysis –  Iden,fica,on – Determine causal rela,onships –  Evaluate Outcomes –  Reduce uncertainty of outcomes

•  Create buy-‐in from senior management •  Collec,vely determine the goals and an,cipated outcome of the final product

2014 Gubernatorial Elec,on

Step Two: •  Departmental Risk Iden,fica,on – Departments meet to discuss their biggest fears for the upcoming fall elec,on •  The input of all staffing levels is impera,ve

– Departments submit a final list of risks to the administra,on

Step Three: •  Risk Review Panel – Small group of agency administra,on – 3 main goals

1.  Assessment 2.  Classifica,on 3.  Evalua,on

Step Four: •  “Risk Owners” –  Member of Management Team

Step Five: •  Vet all aspects of risk •  Create wri`en procedures –  to alleviate possibility of risk –  to manage poten,al impact of risk if it occurs

Step Six: Agency Risk Profile •  Final document encompassing all known threats to which we may be exposed and how to work through those situa,ons if they do arise or the steps we must take to avoid them all together.

Part 3 The Looming Cris is of Outdated Voting Equipment

This system first came to the market in the late 90’s

and was originally called the PBC 100.

ES&S Model 100 source : ve r i f i edvot ing .o rg

This system was first

certified for use in Kansas in 1997 and was known as

the EBS model 100.

AccuVote TSx source : ve r i f i edvot ing .o rg

The first

prototype for this system

was created in 1993 and was

patented in 1994.

ES&S iVotronic source : ve r i f i edvot ing .o rg

Election Revenue Fund ORC Section 3501.17(I )

Other options for counties to consider…

1. Leasing

2. Incremental sole source

1. Leasing

3. Optical Scan vs. DRE

2. Incremental sole source

1. Leasing

Reprecincting

Options for the STATE to consider:

1. Mail elections and vote centers

2. Cooperative purchases

3. Uniform voting system

OAEO District 8 Meeting

Government & Nonprofit