Objectives - Schedules

• Define a task• Identify tasks• Turn tasks into a schedule

Project - Defined

A project is a temporary endeavor with a defined

beginning and end (usually time-constrained,

and often constrained by funding), undertaken

to meet unique goals and objectives

Task - Defined

An activity that needs to be accomplished within a

defined period of time or by a deadline

Tasks vs Project

A series of tasks linked sequenced

together contribute tot eh

completion of a project

Tasks vs Projects

Responding to email

Catering a party

Making coffee

Producing a customer newsletter

Writing a letter to a prospect

Hooking up a printer

Writing a book

What

Tasks

How do you know what the steps are

Ask Questions – Lots of themSee the result in your mindWhere are the gapsWhere are you saying “Then a miracle happens”Where are you saying “I don't know”

How do you know what the steps are

Is the Step Is it

Understandable Divisible

Measureable Sequential with other steps

Assignable Parallel with other steps

Manageable

What is a Project Plan

Sequence of tasks• Planned from beginning to end

• Bounded by time, resources, & required results

• Prioritized – which tasks are required vs. optional

Defined outcome and "deliverables”• Deadline

• Budget

• Limits number of people, supplies, etc

What

Schedule

Have realistic expectations

Schedule

Learn that when you are assigned a project you need to - Get moving

Today

When should you begin and end

Begin NOWYou work through the eventYou can consider your project “done” when the

project retrospective has been completed• End of Project briefing

• Compares Planned vs Actual• Project Continuity book

WhatWhen

Scheduling

Tasks should have A start and end date A resource Predecessors and Dependencies

Task name Resource(s) Start End

What is a Milestone

• A task with 0 duration and no assignment• Used to identify completion of a series of tasks

• Example Planning start (milestone)o Select a dateo Select a locationo Determine budget Planning complete (milestone)

Activity

Define phases and tasks