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OCTOBER 24TH & 28TH, 2014HEART OF ILLINOIS UNITED WAY
RFP BIDDER’S RFP BIDDER’S CONFERENCECONFERENCE
WELCOME
Timeline for Proposals
Acceptable Proposals
Issue Areas
Grant Application
Scoring System
Submitting
Expectations
Important Tools
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PRESENTERS
Darla Ardis, Fund Distribution-Outcome Specialist
Don Johnson, VP of Community Investment
Tim Neuhauser, Board of Directors- Vice Chair- Community Investment
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TIMELINE FOR PROPOSALS
Date Event
Friday, October 24th Grant Announcement and RFP Workshop #1
Tuesday, October 28th Grant Announcement and RFP Workshop #2
Thursday, October 30th RFP Available Online
Friday, January 9th at Noon Grant Applications Due to HOIUW
Late February to Early March Funded Programs Meet with Issue Area Grant Review Volunteers
Mid- May Present Recommended Funding Amounts to Board of Directors
Late May Award Letter Mailed to Agencies for 2015/2016
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TIMELINE FOR PROPOSALSMEETINGS WITH GRANT REVIEW VOLUNTEERS
Self-Reliance Children and Youth Health and Rehabilitation
Strengthening Families
Tuesday, February 17th
8am-12pm
Friday, February 20th 8am- 12pm
Tuesday, March 3rd
8am- 12pmFriday, March 6th
8am- 12pm
Wednesday, February 25th
1pm- 5pm
Friday, February 27th
1pm- 5pmWednesday, March 11th
1pm-5pm
Friday, March 13th
1pm- 5pm
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ACCEPTABLE PROPOSALS
Proposal must be complete
Every question must be answered in full
Proposal must be submitted to correct issue area
Indicators must be present and transparent
Program must truly focus on HOIUW indicators
Answers must be kept to space provided
Original and 26 copies must be provided
Applications will not be accepted after the deadline
Friday, January 9th, 2015 at 12pm
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ACCEPTABLE PROPOSALSREQUIRED INDICATORS AND INDICATOR LANGUAGE
Approved by the Board of Directors
Unveiled June 2009
Adjustments made in 2012
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ACCEPTABLE PROPOSALSATTACHMENTS
Include
Assessment tools used to measure indicators
Cover Page
Table of Contents
Database tracking example
Two page maximum
Do Not Include
Marketing materials
Unrelated program flyers
Fundraising flyers or requests
Business cards
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ISSUE AREASSELF-RELIANCE
HousingJob Training/Supportive
EmploymentIndependent
Living SupportAdult Education
Housing1of 2
90% find affordable housing
Continuous Housing
2 of 2
75% of clients from
Housing continue
to be housed for
at least one year
Employment
1 of 3
45% find employm
ent
Continuous
Employment
2 of 3
75% of employed
clients from
Employment
continue to be
employed for at
least one year
Increase Income3 of 3
50% of employed
clients increase income
Optimal Independence
1 of 1
95% remain independent while utilizing basic life
resources
Gained Knowledg
e1 of 2
85% increase knowledge of life skills in subject areas
addressed
Behavior Change2 of 2
70% demonstr
ate learned
skills leading to positive behavior change
Ind
icato
r(s)
and M
easu
rem
ents
ISSUE AREASCHILDREN AND YOUTH
Child Development Youth Development Prevention/Intervention
Safe Environment
1 of 2
90% find safe,
affordable childcare
with a DCFS license to operate,
DCFS annual compliance evaluation report, and
parent feedback survey
Pre –K Academic Success2 of 2
85% demonstrate and maintain
age appropriate
skills in social-
emotional, pre-literacy, and math
skills
Academic Success1 of 1
85% achieve grade level academic success in
reading and math
Youth Life Skills Gained Knowledge
1 of 2
85% increase knowledge of healthy life
skills
Demonstrate Learned
Skills2 of 2
85% demonstrate learned skills
leading to positive behavior changes
Gained Knowledge
1 of 2
85% increase knowledge in
decision-making and
problem solving
Demonstrate Skills
2 of 2
85% demonstrate learned skills that lead to
positive behavior changes
Ind
icato
r(s)
and M
easu
rem
ent
ISSUE AREASHEALTH AND REHABILITATION
Health Education/Prevention Health Treatment/Services
Physical Ability1 of 1
40% increase
or maintain physical fitness to healthy level
Basic Education High-Risk Education
Medical, Oral, Vision
Mental Health Substance Abuse
Gained Knowled
ge1 of 2
85% indicate knowledge gain
Changed Behavior2 of 2
50% indicate
a positive behavior change
Gained Knowled
ge1 of 2
85% indicate knowledge gain
Changed Behavior2 of 2
70% indicate/demonstra
te a positive behavior change
Compliance
1 of 2
80% comply
with healthy treatment goals
Health Improvem
ent2 of 2
80% of compliant clients improved their overall health
Compliance
1 of 2
75% comply
with mental health
treatment goals
Health Improvem
ent 2 of 2
75% of compliant clients
demonstrate
improvement in
presenting
issues
Compliance
1 of 2
50% comply
with health
treatment goals
Health Improvem
ent 2 of 2
50% of compliant clients
will abstain
from substance abuse
Ind
icato
r(s)
and
Measu
rem
ent
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ISSUE AREASSTRENGTHENING FAMILIES
Case Management Crisis Services Parenting Skills Legal Support
Demonstrate Gained
Skill1 of 2
85% demonstrat
e life manageme
nt skills
Behavior Improveme
nt2 of 2
80% demonstrat
e improveme
nt in presenting
issues
Response Time1 of 2
Response to crisis call is
within 5 minutes
Coordinated Service Efficiency
2 of 2
95% experience
crisis resolution
Demonstrate Gained
Skills1 of 2
90% demonstrate adequate
and appropriate interperson
al skills
Changed Behavior
2 of 2
90% demonstrate a positive
behavior change
Legal Advice1 of 2
95% report understanding of legal
advice given to resolve
their case
Case Resolution
2 of 2
95% experience legal case resolution
Ind
icato
r(s)
and
Measu
rem
ent
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GRANT APPLICATIONCOVER PAGE
GRANT APPLICATIONCOMMUNITY NEED
Community Need (Please limit each response to fewer than 250 words)
1.Explain why this program is needed in our community utilizing the HOIUW 2014 Community Assessment.
2.Identify the goals of this program.
3.Describe how the goals of this program align with the HOIUW Issue Area Indicators.
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GRANT APPLICATIONPROGRAM STRUCTURE
Program Structure (Please limit response to fewer than 250 words)
4.Describe the program structure. (When, how (including activities), and where are services delivered?)
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GRANT APPLICATIONCLIENT MANAGEMENT
Client Management (Please limit each response to fewer than 100 words)
5.Identify intended client population and demographics on Attachment A.
6.Describe how agency will market the program and recruit clients to fulfill proposed projections.
7.Describe how you will collect client feedback data.
8.How will your agency use the client feedback data?
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GRANT APPLICATIONLEADERSHIP
Leadership (Please limit each response to fewer than 100 words)
9.Identify agency leadership title and qualifications.
10. Describe board of directors’ role in program progress review.
11. Describe agency leadership role in program progress review.
12. Describe board of directors’ role in program fiscal review.
13. Describe agency leadership role in program fiscal review.
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GRANT APPLICATIONPROGRAM STAFF
Program Staff (Please limit each response to fewer than 100 words)
14. Identify key program staff, titles, and qualifications.
15. Describe program staff involvement with program progress review.
16. Describe program staff role in program fiscal review.
17. Describe use of volunteers (if any), their training, and what they do.
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GRANT APPLICATIONOUTPUTS
Outputs (Please limit response for each output to fewer than 100 words)
18. Describe your outputs and how they will lead to your outcomes
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GRANT APPLICATIONOUTCOMES
Outcomes (Please limit response for each outcome to fewer than 100 words)
19. Describe how your program will make progress towards quarterly outcomes and meet annual benchmarks.
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GRANT APPLICATIONMEASUREMENT PROCESS
Measurement Process (Please limit each response to fewer than 100 words)
20. Describe how the program measurement tools correspond directly to the HOIUW indicators you are measuring.
21. Describe the plan to evaluate program data to ensure continued program viability
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GRANT APPLICATIONCOMMUNICATION
Communication (Please limit response to fewer than 250 words)
22. Describe how overall program will be communicated between board of directors, agency leadership, volunteers (if applicable) and program staff.
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GRANT APPLICATIONFUNDING & COST OF SERVICE
Funding & Cost of Service (Please limit each response to fewer than 250 words)
23. How will HOIUW grant funds be utilized to achieve program goals?
24. Describe, if any, collaborations you have with other agencies etc. & what they do
25. If additional funding became available, please describe in detail how your agency would use it.
26. Identify Project Cost of Service on Attachment B
27. Describe any anticipated funding changes or special circumstances.
28. Identify Program Revenue & Expenses on Attachments C, C.01 and C.02
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GRANT APPLICATIONADDITIONAL INFORMATION
Additional Information (If Applicable, please limit response to fewer than 250 words) (please do not include a success story here)
29. Please share any additional information that you would like for the grant reviewers to know.
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GRANT APPLICATIONATTACHMENT A
GRANT APPLICATIONATTACHMENT B
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GRANT APPLICATIONATTACHMENT C
GRANT APPLICATIONATTACHMENT C.01
GRANT APPLICATIONATTACHMENT C.02
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GRANT APPLICATIONCHECKLIST
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SCORING SYSTEM
Community need
Program structure
Client management
Leadership
Program staff
Outputs
Outcomes
Measurement process
Communication
Funding and cost of service
Attachments
990/ Audit ratios
Memorandum of agreement
Past history with FDCIP
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SUBMITTING
Original and 26 copies must be provided
Deadline must be met
Friday, January 9th, 2015 at 12pm
No changes/corrections are allowed after submission
Send submissions to
Beth HardyHeart of Illinois United Way509 W. High StreetPeoria, IL 61606
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EXPECTATIONS
HIPPA issues
Program audit
Leadership
FDCIP dedication
Submitting timely reports
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IMPORTANT TOOLS
www.hoiunitedway.org
Grant application
Directions
Indicator language
Rubric
Community Assessment
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