Office 365 and SharePoint

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Office 365 and SharePoint Online – Do’s, Don’ts and Won’ts James Tramel

Thank you to Sponsors!

What is Office 365?

Software Plus Services from Microsoft SharePoint Online Lync Online Exchange Online Office Web Apps Office Professional Plus

Vs. BPOS

Business Productivity Online Standard Suite Exchange Online SharePoint Online Office Communications Online Microsoft Office Live Meeting

2007 vs 2010

So What? OCS (OCO) / Live Meeting -> Lync (Online) Office Web Apps Office Professional Plus Cloud vs Local (On-prem) Private vs Public Cloud Hybrids – Federated Identity and SSO

Getting Started Sign up (Name, phone, email and pick an onmicrosoft

name) No credit card required! Log In

First Screen

Fastest OWA Deployment – Ever!

Fastest Team Site – Ever!

If you fail to plan… Do’s, Don’ts and Won’ts #1 Planning

Information Architecture Information Management Information Governance

On-premises vs. Hosted Exchange example

Security What is security?

365 Start Console

365 Admin Console

Do’s Don’ts and Won’ts #2 No

No Product Configuration Wizard (Load Balancing) No PowerShell for SharePoint No Central Admin – like you’re used to No Rebooting anything No Active Directory – like you’re used to No IIS

365 Admin Console

Support

Community.office365.com

Planned Maintenance

9’s and the MS SLA 99.999% Microsoft Office 365 Service Descriptions and Service

Level Agreements for Dedicated Subscription Plans (18 downloads)

SLA 1 hour RPO: Microsoft protects your SharePoint Online data

and has a copy of that data that is equal to or less than 1 hour old.

6 hour RTO: Organizations will be able to resume service within 6 hours after service disruption if a disaster incapacitates a hosting data center.

Data Backup Data protection services are provided to prevent the loss of

SharePoint Online data. Backups are performed every 12 hours and retained for 14 days.

Domains

Add a Domain

Verify Domain, Specify Services Registrars

Enom, Go Daddy, Hover, Melbourne IT, Network Solutions, Register.com

Methods MX or TXT records TXT is preferred

Follow directions Wait 15 min – 72 hours Specify Services (SharePoint?)

This can be updated later

Do’s, Don’ts and Won’ts #3 Custom Name / Vanity Domains

Use a CNAME Cannot apply a vanity domain to a private site collections Cannot customize the login page Domain masking Other Options

Users and Groups Groups are groups

2 levels No group policy, per se

Users Manage licenses per user, based on plan Admin roles Blocked?

SharePoint Central Admin – on premises

SharePoint Online Central Admin - kinda

Do’s, Don’ts and Won’ts #4 Office 365 for Enterprise Service Descriptions

http://www.microsoft.com/download/en/details.aspx?id=13602 125 features, 30 things 365 does not currently have

SharePoint Timer JobsBusiness Data Integration with the Office Client

Business Connectivity Services Profile PageAudit Opening and Downloading

Records CenterWord Automation Services

Business Intelligence CenterChart Web Parts

Data Connection LibraryPerformancePoint Services

DashboardsDecomposition Tree

Excel Services and PowerPivot for SharePointAdvanced Content Processing

Tunable Relevance with Multiple Rank Profiles

Business Intelligence Indexing ConnectorSharePoint 2010 Search Connector FrameworkContextual SearchDeep RefinementFederated SearchQuery Suggestions, "Did You Mean?” and Related QueriesRelevancy TuningRich Web IndexingEnterprise Scale SearchWindows 7 SearchSimilar ResultsThumbnails and PreviewsVisual Best BetsAdvanced SortingWeb Analytics

Manage Site Collections

Site Collections: Do’s Don’ts and Won’ts #5 Private

2 managed paths /Teams/ /Sites/

Public Unique Content Editor OOB (Demo) 1 public site

SharePoint Online lets users allocate their available storage space across up to 300 site collections.

My Sites The My Content part of a My Site is not provisioned until

the user clicks on My Content from their My Profile page. My Sites (personal site collections) do not count against

the overall number of team site oriented site collections. My Sites do not pull from the pool of storage Each My Site, once provisioned, is allocated 500

megabytes (MB) of personal storage.

Storage and Quotas Storage

SharePoint Online allocates an initial 10 GB of storage plus 500 MB for each user. This storage is pooled and available for allocation across multiple site collections. For example, an organization of 1,000 users by default would have a base of 510,000 MB (510 GB) of storage.

If desired, you can purchase more storage in GB increments charged monthly.

Site Storage Quotas The minimum storage allocated to a new site collection is 24

megabytes (MB). The maximum storage available for any site collection is up to

100 gigabytes (GB). The maximum SharePoint Online storage available to a single

company’s tenancy is up to 5 terabytes (TB).

Service Applications and Services BCS within SharePoint Online does not support a direct

connection to SQL Azure. A WCF endpoint is required. Access reporting is not supported by SharePoint Online

Access Services because SQL Server Reporting Services (SSRS) is not currently enabled for SharePoint Online. Access reporting requires SSRS.

SharePoint Online does not support auditing capabilities to log the opening and downloading of files in a document library.

SharePoint Online does not support PerformancePoint Services.

Search SharePoint Online includes a PDF iFilter. Users must download PDFs and other types of files. The

user will see a “Save As…” window and must download the PDF file to their local directory.

SharePoint Online does support Enterprise Search, but does not currently support FAST Search.

Design The public website does not grant use rights to leverage

the SharePoint publishing portal components. These features are only supported for intranet sites within the private site collections.

Editing the Public Website with SharePoint Designer is not supported.

SharePoint Online only supports SharePoint Designer 2010.

Backup and restore is no longer a feature offered in SharePoint Designer 2010.

Customization No farm solutions. The SharePoint Online development

patterns and practices are currently targeted at site collection level solutions.

Sandbox/User Solutions The amount of processing power available to Sandboxed

Solutions is determined by the number of licensed user seats in a company's tenancy. To calculate server resource quota in Office 365, you can use the following equation: (#seats×200) + 300.

Public Site Walkthrough

SharePoint Online

Service App Demo – Managed Metadata

Private Site collections Walkthrough

SharePoint Online

References Microsoft

MSDN TechNet Office 365 Forum Microsoft Online

Wikipedia Volkswagen Despair.com

www.despair.com

SharePoint Community in Philadelphia Tri-State SharePoint Users Group

SharePoint (2010 & 2007) Administrators Developers IT Pros

Keynote and related Hands-on Lab each meeting “On SharePoint Development”

Our lecture series on general SharePoint Development topics and how to improve those skills

Meetings: 2nd Tuesday of the month, 5:30pm – 9:00pm, Microsoft Malvern MTC

Website: www.TriStateSharePoint.org Email: info@tristatesharepoint.org Twitter: @tristateSP