Post on 20-Aug-2015
transcript
OnePlaceMail is driving the user adoption of SharePoint / Office 365
by embedding SharePoint filing locations within desktop applications
such as Microsoft Outlook, File Explorer and Microsoft Office
Scinaptic OnePlaceMail and OnePlaceMail are either registered trademarks or trademarks of Scinaptic Communications Pty Ltd in the United States and/or other countries.Microsoft, Windows, SharePoint, Outlook, Excel, PowerPoint, the Office logo and the SharePoint logo are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.All other trademarks are the property of their respective owners.
The Email Challenge
Both a challenge and an opportunity!
Business Challenge
Critical business records
• Unmanaged content within inboxes
• Risk management
• Change management
• User adoption
Business Opportunity
• Collaboration
• Information visibility
• Knowledge / key learning's
• Change management
• User adoption
The PlatformSharePoint / Office 365
From the business and user perspective
Email - Business Perspective
• SharePoint is our enterprise information management platform
• User adoption of SharePoint solutions
• Email is a business information asset and must be managed
Email - Users Perspective
• Why do I need to share content in my personal inbox?
• Outlook folders work fine for me
• I don’t understand why I need to change what I have been doing for years!
Solving the Email Challenge
• Maximise the value of the information assets throughout the business
• Manage risk around records not being managed within the business
Where are we today?
Old habits are hard to change
Six ways to get Email into SharePoint
1) Manually save an email message to SharePoint
2) Email enable a SharePoint list
3) Map a drive to a SharePoint library
4) Use a discussion forum
5) Connecting Exchange and SharePoint
6) OnePlaceMail
Managing Emails in SharePoint
Manually saved to SharePointNo email attributes!
Scinaptic OnePlaceMail
Share more…
What is OnePlaceMail?
OnePlaceMail is driving the user adoption of SharePoint / Office 365 by embedding SharePoint filing locations within desktop applications
such as Microsoft Outlook, File Explorer and Microsoft Office
Guiding Principles
• Bring SharePoint to the desktop
– Retain user interface
• Minimise change for the business user
– A ‘natural extension’ of existing desktop applications
• Drive user adoption of the SharePoint platform
A seamless process to drive user adoption
Drag & Dropin Outlook
Save emails + attachments to SharePoint / Office 365
Access SharePoint within Outlook» »
OnePlaceMail is leading the way
Across many industries | Variety of solutions | Driving user adoption
Industries using OnePlaceMail
• Government
• Energy
• Infrastructure
• Transport
• Engineering & Project Management
• Banking/Finance
• Legal
• Entertainment
• FMCG / Trading
• Education / Community / Association
• IT&T
• Healthcare
Promote SharePoint as the information management and collaboration platform across the business
Solutions
• Document management
• Record management
• Project management
• Email management
• Custom SharePoint solutions
Drive user adoption
Minimise change
• Expose the SharePoint interface
• Drag & Drop emails (or attachments) to the left navigation in Outlook
OnePlaceMail Highlights
Emails & Metadata | Access SharePoint | Windows File Explorer | Saving Documents
Classify content for better search and information management
Capture Emails & Metadata
• Automatically capture email attributes when saving to SharePoint
• Complete additional metadata (optionally) when saving
Access SharePoint from Outlook
• Access SharePoint without leaving Outlook
• Search SharePoint direct from Microsoft Outlook
Save files from File Explorer
• Save files from the Network drive, desktop and windows searches
• Access favourite SharePoint locations
• Complete metadata at the point of saving to SharePoint
Did you know you can compare the currently open Word
document to previous versions stored in SharePoint?
Save Office documents to SharePoint
• Promote SharePoint as the location to save documents from all Office versions (2003, 2007, 2010)
• Complete additional metadata when saving to SharePoint
• Expose standard Office capabilities to the user
Enterprise ready
Installation | Configuration | Deployment | API / SDK
Enterprise ready
Installation
• .msi file provide
• Group Policies/Software Deployment Technologies
Central configuration
• Configure the behaviour, appearance other international language options for OnePlaceMail
Enterprise ready
Deployment
• Deploy SharePoint locations to the desktop
• Works with other SharePoint solutions (e.g. AvePoint, Nintex Workflow)
API / SDK
• Integrate with line of business solutions