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Operation Organization – March 8, 2016
“When it is all said and done, your ability as a leader will not be judged by what you achieved personally or even what your team accomplished during your tenure. You will be judged by how well your people and your organization did after you were gone. Your lasting value will be measured by your succession.”
-‐John Maxwell, Leadership101
¡ Maintains continuity of the organization’s progress, goals and growth
¡ Ensures the transfer of important information ¡ Builds upon achievements of outgoing officers ¡ Reinforces communication between other executives and the general membership
¡ Provides opportunity to plan for the future and establish new goals
¡ Creates an atmosphere to work together
• Outgoing officer prepares for the transition
• Incoming officer prepares for the transition
• Outgoing and incoming officers meet to discuss the transition/pass along resources
• Executive officer goal setting
• Outgoing officers be available as a resource, if needed
¡ Organize binders, files or electronic documents
¡ Finish any necessary follow-‐up for the year ¡ Develop action plans and timelines
§ Important tasks § Necessary meetings or contacts
¡ Complete Outgoing Officer Questions/Accomplishments
¡ Set up meeting with Incoming Officer
¡ What did I like most about my position?
¡ What was the greatest challenge/most difficult decisions I faced?
¡ What could I have done to make the experience better?
¡ What were obstacles to performing my job effectively?
¡ What were things that helped me handle my position?
¡ Things I wish I’d known before I took office.
¡ List important organization goals related to this office.
¡ What are the greatest responsibilities of this office?
¡ What do you wish you had done, but did not?
¡ What did you try that did not work? Why didn’t it work?
¡ What problems/areas require attention within the next year?
¡ Who or what were the greatest resources for you?
¡ What needs to be done immediately next semester?
¡ After elections set up a date and time to meet with the Outgoing Officer
¡ Complete the Incoming Officer Questions ¡ Read/look through binder, files or electronic files
¡ Fill out any paperwork required by Campus Programming Office
¡ What position-‐specific things do I want to know about (reports, timelines, duties?
¡ What does a day/week/month in this position look like?
¡ Who should I get to know/resources?
¡ What do I need to know about working with our advisor/ campus programming?
¡ Other questions I want answered.
¡ What are some goals you have for the position?
¡ What do you believe are the greatest responsibilities of this office?
¡ What expectations do you have of yourself in this role?
¡ What expectations do you have for the rest of the executive board?
¡ What expectations do you believe others have of you?
¡ What do you think requires the most attending this year?
¡ What should be done immediately next semester?
¡ Plan approximately an hour and a half with no distractions
¡ Bring the Question Sheets, binders, electronic files, etc. to exchange as necessary
¡ Review & discuss the Question Sheets and any additional advice or questions that have come up
¡ Take it a step further and have the entire executive team meet after individual transitions have occurred
¡ Make sure everyone is on the same page as far as goals and expectations
¡ Create a timeline or calendar for any important events and make reservations EARLY
¡ Include or follow up with your advisor as necessary
¡ Submit any paperwork as requested by the Campus Programming Office
• March 11 2016 -‐ 5pm – Allocation Paperwork Due for 2016-‐17 school year
• April 15 , 2016– Annual Report Form Due
• May 13, 2015 – Deadline for all receipts to be submitted for allocation reimbursements
• September 20, 2016 – Student Org Renewal Form & Updated Constitution/Bylaws
• Within 2 weeks of necessary change – Change of Advisor, Officers or Membership
• Ongoing– Positive or flat balance in Agency/60 Account
• February 1 – Deadline to have a NEW student organization approved for the same academic year
• TBA – Operation Organizations (3-‐4 times a year)