Oral and Online Presentations(Class 10.1 – March 26, 2013)

CSE 3316 – Professional PracticesSpring 2013

Instructor – Bill Carroll, Professor of CSE

Guest Speaker – 3/28/2013

• Jim Greer, Chief Operating Officer, Oncor Electric Delivery

• Smart Meters – Deployment and Advances• Location – Rady Room, Nedderman Hall

Today

• Developing Oral and Online Presentations– Professional Practices in Computer Science, Vol. 3, Pearson

Learning Solutions, pp. 175-205.

• Building Your Career with Oral Presentations• Planning Your Presentation• Writing Your Presentation• Completing Your Presentation

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 1

Developing Oral and Online Presentations

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 2

Building Your Career with Oral Presentations

Display Your Skills

Think on Your Feet

Grasp Complex Issues

Handle Challenges

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 3

The Three-Step Process

Analyze Situation

Gather Information

Select Medium

Get Organized

Revise

Master Delivery

Prepare to Speak

Overcome Anxiety

Adapt to the Audience

Composethe Message

Planning CompletingWriting

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 4

Planning the Presentation

Analyzethe Situation

Analyzethe Situation

Selectthe Medium

Selectthe Medium

GatherInformation

GatherInformation

Organize theInformationOrganize theInformation

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 5

Analyzing the Purpose

InformInform

PersuadePersuade

CollaborateCollaborate

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Analyzing the Audience

UninterestedUninterested ApprehensiveApprehensive HostileHostile

SupportiveSupportive Interested But Neutral

Interested But Neutral

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Selecting the Right Medium

Web-BasedPresentations

Web-BasedPresentations

In-PersonPresentations

In-PersonPresentations

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Organizing the Presentation

Main Idea Scope Approach

ConstraintsConstraints

ExpectationsExpectations

Direct Direct

IndirectIndirect

One MessageOne Message

Audience NeedsAudience Needs

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 9

The Presentation Outline

• State your purpose and main idea

• Organize your points and sub-points

• Identify major points throughout

• Plan transitions between sections

• Prepare bibliography and sources

• Choose a compelling title

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 10

The Speaking Outline

Simplify Planning Outline

Select Key Words

Add Delivery Cues

Arrange Your Notes

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 11

Writing the Presentation

Adapting to the Audience

Adapting to the Audience

Composing the Presentation

Composing the Presentation

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 12

Adapting to the Audience

Small Groups Large Audiences

Casual StyleCasual Style

Encourage ParticipationEncourage Participation

Simple VisualsSimple Visuals

Formal StyleFormal Style

Control ParticipationControl Participation

MultimediaMultimedia

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Presentation Introduction

Arouse InterestArouse Interest

Build CredibilityBuild Credibility

Preview MessagePreview Message

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Presentation Body

Connect IdeasConnect Ideas

Capture AttentionCapture Attention

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Presentation Close

Restate PointsRestate Points

Describe StepsDescribe Steps

Finish StrongFinish Strong

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Effective Visual Aids

Visualize IdeasCreate Interest

Increase Variety Promote Learning

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Types of Visual Aids

Chalkboards andWhiteboards

Chalkboards andWhiteboards Flip ChartsFlip Charts Other VisualsOther Visuals

ElectronicPresentations

ElectronicPresentations

OverheadTransparencies

OverheadTransparencies

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 18

Creating Effective Slides

Readable Content

Modified Graphics

Design Elements

Animation and Effects

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Writing Readable Content

One Concept Short Phrases

Visual AidsParallel Grammar

Under 25 Words

Active Voice

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Designing Slide Graphics

Simplify Visuals Highlight Key Points

Clear Visual PathsClear Visual Paths

Logical LayoutsLogical Layouts

Fewer DetailsFewer Details

Shorter ElementsShorter Elements

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 21

Selecting Design Elements

Color Schemes

Background Elements

Foreground and Artwork

Fonts and Type Styles

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Animation and Effects

Function vs. decoration

Transitions and builds

Action buttons/hyperlinks

Multimedia elements

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Online Presentations

DisadvantagesDisadvantagesAdvantagesAdvantages

Cost SavingsCost Savings

ConvenienceConvenience

Limited FeedbackLimited Feedback

Technology IssuesTechnology Issues

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 24

Online Presentation Tips

Send Preview Materials

Consider the Audience

Ensure Compatibility

Keep Content Simple

Get Feedback Often

Allow Plenty of Time

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 25

Completing Presentations

Finalizing Slidesand Support

Finalizing Slidesand Support

Preparing toSpeak

Preparing toSpeak

PracticingYour Delivery

PracticingYour Delivery

OvercomingAnxiety

OvercomingAnxiety

HandlingQuestionsHandlingQuestions

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Finalize Slides and Support

Title SlidesTitle Slides

Agenda SlidesAgenda Slides

Navigation SlidesNavigation Slides

Printed HandoutsPrinted Handouts

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Preparing to SpeakPreparing to Speak

Subject Matter

Speaking Occasion

PurposeAu

dien

ce

MemorizingThe Speech

MemorizingThe Speech

Reading aPrintout

Reading aPrintout

Speaking From Notes

Speaking From Notes

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 28

Practicing Your Delivery

Present NaturallyPresent Naturally

Track Your TimeTrack Your Time

Check the EquipmentCheck the Equipment

Rehearse the SpeechRehearse the Speech

Anticipate QuestionsAnticipate Questions

Introduce the SlidesIntroduce the Slides

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 29

Overcoming Anxiety

Prepare and practice

Stay positive

Visualize success

Take deep breaths

Be ready

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Overcoming Anxiety

Get comfortable

Don’t panic

Stay focused

Make eye contact

Keep going

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 12 - 31

Responding to Questions

Anticipate Questions Focus on Questioner

Respond Appropriately Maintain Control

Survive the Hot Seat End the Presentation