Post on 04-Jan-2016
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OSHA Recordkeeping
Status Effective Dates
Court Cases
OSHA Recordkeeping
Major Changes New Forms
Recordability
Posting
Other
OSHA Recordkeeping
Exempt Employers 10 or Fewer Employees
Total Company
At Any One Time
OSHA Recordkeeping
Exempt Employers Exempt Industries
Low Hazard
Retail, Finance, Insurance, Real Estate (appendix A)
OSHA Recordkeeping
Criteria Basic Requirement
Work Related and,
New Case and,
Meets General Recording Criteria
OSHA Recordkeeping
Work Relatedness Injuries/Illnesses Resulting
from Events or Exposures at Work
OSHA Recordkeeping
Non Work-Related Present but Not Working
Non Work-Related
Voluntary Wellness Program
Food Consumption
OSHA Recordkeeping
Non Work-Related Personal Tasks
Personal Grooming, etc.
Vehicle Accident Before or After Work
Cold, Flu, Mental Illness
OSHA Recordkeeping
Travel Status Engaged in Work Activities
Not Work Related:
Checked into Hotel
Personal Tasks
OSHA Recordkeeping
Working at Home Performing Work
Injured with Machine
Drops Object on Foot
OSHA Recordkeeping
New Case No Previous Injury or Illness
Recovered Completely with No Signs or Symptoms
OSHA Recordkeeping
Chart
OSHA Recordkeeping
Did the employee experience an
injury or illness?
Is the injury
or illness a new case?
Is the injury or
illness work-related?
Does the injury or illness meet the general recording criteria
or the application to specific cases?
Update the previously
recorded injury or illness
entry if necessary.
NO
YES
YES
YES
YES
Record the
injury or illness
Do not record the
injury or illness
NO
NO
NO
General Recording Criteria
Death
Days Away form Work
Restricted Work/Transfer
Medical Treatment
Loss of Consciousness
OSHA Recordkeeping
General Recording Criteria
Death
Report to OSHA 8 Hours
Days Away form Work
Record Case & Days
OSHA Recordkeeping
Counting Days First Day
PLHCP Says No Work
PLHCP Says Work
Which Days Are Counted
OSHA Recordkeeping
Counting Days Weekend Days
Vacations
Cap of Days
Employee Leaves Company
Which Year
OSHA Recordkeeping
Restricted Work Activity or Job Transfer
Can Not Perform One or More Functions of Job
Can Not Work Full Shift
Count Partial Days as Days of Restriction after Day 1
OSHA Recordkeeping
Restricted Work Activity or Job Transfer
Regular Job
Stop Count If Transfer is Permanent
OSHA Recordkeeping
Medical Treatment Beyond First Aid
Not Medical:
Observation
Diagnostic Procedures
First Aid
OSHA Recordkeeping
First Aid Non-Prescription Drugs at
Non-Prescription Strength
Tetanus Shot
Cleaning, Soaking or Flushing Wounds
OSHA Recordkeeping
First Aid Using Wound Coverings
Hot & Cold Therapy
Non-Rigid Support
Transporting Devices
OSHA Recordkeeping
First Aid Drill Nails
Eye Patches
Non-Medical F.B. Removal
Remove Splinters, etc.
OSHA Recordkeeping
First Aid Finger Guards
Massages
Drinking Fluids
THIS IS ALL
OSHA Recordkeeping
Loss Of Consciousness Always Recordable
OSHA Recordkeeping
Significant Diagnoses Cancer
Fractured Bones
Chronic Irreversible Disease
OSHA Recordkeeping
Needle Sticks Record Work Related
Needle Sticks and
Cuts With Sharps that are Contaminated with Blood or OPIM
OSHA Recordkeeping
Splashed with Blood or OPIM
Record if:
Diagnosed with Bloodborne Illness
Meets Recording Criteria
OSHA Recordkeeping
Medical Removal Medical Surveillance
Either: Days Lost or Restricted Duty
Chemical Exposure = Poisoning
Voluntarily Removal is not Recordable
OSHA Recordkeeping
Hearing Loss Standard Threshold Shift
25 dBa Shift at 2000, 3000 or 4000 Hertz in One or Both Ears
Audiogram Current to Baseline
OSHA Recordkeeping
Hearing Loss Reflect for Aging
Retest (30 Days)
Work Relatedness
OSHA Recordkeeping
T B Cases Occupationally Exposed
Positive Test
OSHA Recordkeeping
Musculoskeletal Disorders Delayed
OSHA Recordkeeping
Forms 300 Log
300-A
301
OSHA Recordkeeping
Forms Enter Each Case within 7
Calendar Days
Equivalent Form
Employee Privacy
OSHA Recordkeeping
Multiple Business Locations
Each Establishment
Main Office/Headquarters
Transmit Reports in 7 Days
Produce Information as Required
OSHA Recordkeeping
Multiple Business Locations
Record at the Employee’s Establishment
Record at the Establishment Where Occurred
OSHA Recordkeeping
Covered Employees All Employees on Payroll
All Supervised Employees
Owners & Partners are not Covered
OSHA Recordkeeping
Annual Summary Calendar Year
Review
Certify
Company Executive
Post
Feb. 1 to Apr. 30
OSHA Recordkeeping
Retention and Updating Keep Records for 5 Years
Update as Needed During 5 Year Period
No Update for Annual Summary & 301 Reports
OSHA Recordkeeping
Employee Involvement Reporting Procedures
Access to Records
OSHA Recordkeeping
Access to Records Employees, Former
Employees, Personal Representatives and authorized Representatives
Provide Information by End of Next Business Day
OSHA Recordkeeping
Access to Records Establishment’s 301 Reports
Must be Provided Within 7 Days
May Not Charge for First Copy
OSHA Recordkeeping
Discrimination May Not Discriminate
Against Employee for Reporting
OSHA Recordkeeping
Reporting Information to the Government
Report Death or Hospitalization for 3 or More Employees
Motor Vehicle Accidents May Not Need to Be Reported
OSHA Recordkeeping
Reporting Information to the Government
Incidents Involving Public Transportation Do Not Have to be Reported
Heart Attack Do Have to be Reported
OSHA Recordkeeping
Reporting Information to the Government
No Report is Needed if After 30 Days
Report Within 8 Hours of Learning of Incident
OSHA Recordkeeping
Providing Records to Government Reps.
Must Provide within 4 Business Hours
OSHA Recordkeeping
Annual OSHA Survey Complete and Return within
30 Days
OSHA Recordkeeping
BLS Requests Complete and Return the
Same as for OSHA
OSHA Recordkeeping