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transcript
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Making the FUPLOAD Process Work
Darrell MARTIN
Tuesday October 28, 2003
Morning Session 1
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
• Review of the 5.4 Enhancement
• Discuss why the Wilkes Uni changes
• Show how to set up and use this new functionality
• Thanks to Gary Houck, SCT
Introduction
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
• History and Overview
• Set Up
• Processing
Topics of Discussion
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
History
• Developed in conjunction with the University of Illinois
• Referred to in release guide as ‘Internal Vendor Order Processing’
• Enhanced by Wilkes University to be more generally usable for any Journal data
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Wilkes’ Changes
• Minor Record Layout adjustment
• Excel CSV input file format to WFUPLOAD
• Five additional fields were added to allow for Budget Journals, Accrual Period processing and NSF checking
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Overview
• Create Excel data file and save in CSV
• Optional unique document numbering
• Optional Text record/s
• FTP file to Banner accessible directory
• Run WFUPLOAD to load GURFEED
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Set Up
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Set Up
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Set Up
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Processing
• Create a comma separated formatted file of data – Needs:– Header record– Detail record– Summary record– Text records – Optional
• Save formatted file in pre-defined directory as a .csv file
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
• Can use only the following items– COA, Index, FOAPAL– Doc Reference number– Encumbrance Num, item, sequence, action– Encumbrance type must be “L”– Any rule class– Transaction description – 35 spaces– Document Code is optional
Spreadsheet Requirements
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Spreadsheet Requirements
• Must be in format specified in my Guide Notes (slightly altered to release notes)
• Save as a .CSV file• Do NOT have row or column headings in
CSV file or any blank rows (only shown in sample file as a guide)
• May reference a General Encumbrance for liquidation
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Processing
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Processing
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Processing
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Processing
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Processing
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Processing
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Processing (cont.)
• Run FTP, or some other local process
– to copy the saved CSV Excel file from the submitter’s PC to the Banner jobsub directory.
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Processing (cont.)
• Run WFUPLOAD – Finance Upload to GURFEED
• Process - PARMS:– System ID – Req.– Location – Req. (Directory/Path)– File Name – Req.– Run Mode – Audit/Update
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Processing (cont.)
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
• WFUPLOAD will:– Assign doc num from FOMFSEQ if not in file– Check for duplicate Doc numbers– Check for Gen Encumb. Document– Check for valid FOAPAL, Rule Class, – Rename file if it is properly processed– Populate GURFEED and GURTEXT
Processing (cont.)
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Processing (cont.)
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Processing (cont.)
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Processing (cont.)
• Proceed as usual:– FURFEED– FGRTRNI– FGRTRNR
• Fix errors on FGAJVCD or FGAJVCQ• Note: if JV option is checked for FA auto
update GURFEED entries to a FA Expense will update Fixed Assets (same as a JV)
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Summary
• General Spreadsheet load to GURFEED
• Use Excel CSV format
• Save/FTP file to directory for WFUPLOAD
• GURFEED now has header text capability for any internal interface
• GURFEED reporting and deleting capabilities
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Questions and Answers
• Any Questions?
PA BUG, OCT 28,2003PA BUG, OCT 28,2003 WFUPLOADWFUPLOAD
Thank You!
Darrell MartinFinance Systems Analyst
dmartin@wilkes.edu
If you want the source code and instructions, please hand me your
business card / email address