Partner for Breakfast in the Classroom

Cycle 4 Funding Kick-off Webinar

Welcome

• Check your audio connection to be sure your speakers are on and the volume is up.

• Archive recording, presentation slides, resources, and CEU form are available at: www.schoolnutrition.org/webinars

Key Area 3: Financial Management

(3300) Grant Writing

Today’s Moderators

Sarah Murphy YouseffProgram Manager

School Nutrition Foundation

Liz Campbell Food Security and Nutrition Consultant

Campbell Consulting

Interactive Webinar

• Type your questions into the “Question” box at any time during the webinar

• Questions will be addressed during the webinar and at the end as time allows

Today’s Panelists

Annelise CohenThe NEA Foundation

Etienne MelcherFRAC

Meredith Potter and Lauren KoffHouston County School Nutrition

Brian PolitoErie Public Schools

Today’s Panelists

Pierrette Hall, Michael Diggins, & Isabel M. PérezFranics C. Hammond Middle School, Arlington VA

Agenda

• Overview of Grant

• Stakeholder Perspective on • BIC & Grant

• Review of Application Process

• Questions

Partners for Breakfast in the Classroom

Partners for Breakfast in the Classroom

Since 2010, the Partners for Breakfast in the Classroom have worked with schools in:

• 36 school districts and 18 states to provide breakfast to over 63,000 additional low-income students.

www.breakfastintheclassroom.org

Partners for Breakfast in the Classroom Grant

Cycle 4 Grant requirements:

• 70% or more students qualify for free or reduced-price (FRP) meals, or the school operates community eligibility;

• Average daily participation (ADP) in breakfast is 50% or less;• Able to serve breakfast in the classroom at no charge to all

students after the morning bell;• Strong stakeholder support from school leadership & staff;• 3-year commitment to continue the program; and• Willingness to promote the program

Where we fund: Idaho, Louisiana, Missouri, Mississippi, North Carolina, Nebraska, Ohio, Oklahoma, Texas, and Utah

Award range: Varies

Child Nutrition Perspective

Start SmartSuccessfully Implementing Alternative

Approaches to Breakfast

Lauren Koff & Meredith Potter, Houston County

A bit about us…..

Houston County

• 28,000 students

• 38 kitchens, 39 sites

• 16 CEP Sites

PBIC Grant

• ~$850,000

• 16 sites

• Impacted nearly 9000 students

Why PBIC?

• Breakfast participation always lags behind lunch

• Know what you want to accomplish – then we went out found a grant that supports that

• PBIC goals most closely supported our mission of expanding breakfast opportunities to all students

Getting Started

VISIT OTHER SCHOOLS TO SEE WHAT IS WORKING.

What to look for during your visit:Where are they serving meals?Where do students enter the building? Parent Drop Off, Bus RidersDo the students go straight to class? Are they held in the gym? …cafeteria?How is trash handled? Do they have clean-up stations…particularly for little ones?What items do they serve?What kind of equipment are they using? Carts, portable POS, bags, walkie talkies…Who is counting meals? When, where, how are meals counted?What lessons have they learned (good or bad) that will help you?

Gaining Support

• Create an intentional, specific strategy to gain support• Superintendent

• Executive Cabinet

• Title 1 Coordinators

• Managers

• Principals

• Tell stakeholders how they benefit• Reduced stigma associated with eating school breakfast

• Fewer morning discipline issues at schools

• Better test scores

Resources needed to put those plans into place?

• Carts

• Merchandising racks

• Tally Counters

• Portable POS devices

• Extra pan racks, sheet pans, etc.

• Suitable menu options

• More labor

• Crowd control

• Signage

• Additional training

• Plastic baggies

• Coolers

What Do Alternative Approaches Look Like?

Finally, Success!

SY 2013 Participation SY 2014 Participation SY 2015 Participation SY 2016 YTD Participation

Total 53.39% 57.43% 55.59% 84.40%

SY 2013 Participation

SY 2014 Participation

SY 2015 Participation

SY 2016 YTD Participation

40%

45%

50%

55%

60%

65%

70%

75%

80%

85%

90%

Par

tici

pat

ion

Original 10 CEP Schools Breakfast Participation

Working with Grant Partners

• Don’t be afraid to ask• Start small

• Purchase the bare minimum at the beginning. You may get other ideas, or things could cost more than you thought, and you may regret spending your money too early.

• Know your Numbers• People who give you a lot of money want to know that you will spend it wisely and

want to know the results• Keep the funding organization informed• The larger the impact, the more likely you are to be funded.

• Spend it All• There should never be money left over. Be prepared to add a few of your own

dollars so that they don’t see any of their money wasted that could have helped someone else.

• Strings Attached• Be prepared to commit to reporting, whether periodically or at the end.• Media Requirements

• Be responsible – People giving you money want to know you will handle it wisely.• Watch deadlines, proofread your documents, be reasonable with your requests

How the Grant Helped

• Less financial worry

• 7 walk in freezers, 4 walk in coolers

Questions

Meredith Potter, DirectorHouston County Schools

meredith.potter@hcbe.net

Lauren Koff, DietitianHouston County Schools

lauren.koff@hcbe.net

District Administrator Perspective

Brian Polito

Chief Financial Officer

Erie, PA

Why did Erie’s Public Schools implement BIC?

• Eighty-five percent of the district’s students are classified as economically disadvantaged and depend on school meals to sustain them.

• Prior to BIC, breakfast participation throughout all of the Erie’s district was extremely low.

• Participation was low due to:• Difficulty getting students to school early.• The stigma associated with the need for food when

participating in breakfast.

• BIC was the solution to reducing a level of hunger within the student body.

How was the PBIC grant helpful?

• Without the generous grant from the Partner’s for Breakfast in the Classroom and the Walmart Foundation our BIC program would never have been possible.

• The grant provided the necessary equipment for the implementation of the program. Additionally, funds were available to assist in marketing.

What makes our program successful?

• BIC, delivery model, is now being served in 14 schools. Prior to BIC participation ranged from 16%-44%. Participation now ranges from 50% – 81%

• 2013 - 2014 was the final full year of the traditional breakfast in the café. That year we served 491,060 in the selected schools.

• 2015 - 2016 we served 899,470 breakfasts in the classroom at 14 schools, in over 360 classrooms. We increased our breakfast served by 408,410. That is a success!

• The additional meals served, resulting in additional reimbursements received, have assisted us in reinvesting into the school breakfast and lunch programs.

Advice for other districts applying

• Roll out your program in phases. This will allow the food service department to learn the program and create effective daily routines. The staff from these schools can then assist in training the staff at schools scheduled for implementation at a later date.

• The intermittent timing also allows for the management of any challenges that may arise with the differences in building needs.

• Successful phase implementation creates BIC Champions that will assist in receiving buy in from others.

• Visit BIC schools prior to final planning and purchasing of equipment. Check out their program in action.

Francis C. Hammond Middle School

Alexandria, Virginia

Pierrette Hall, PrincipalAurelia Ortiz, Assistant PrincipalMichael Diggins, Dean of StudentsIsabel M. Pérez, Communities In Schools of Northern Virginia

Why BIC?

Challenges before Breakfast In The Classroom:

• Low Breakfast Participation• High Referral and Discipline Issues• Chronic Tardiness and Absenteeism• Low Test Scores

Who we are…

• Title 1 with 1435 students • 76% free or reduced lunch rate • Ethnic breakdown is:

• African American - 38%, • Hispanic - 41%,• White - 12%• Asian - 7%• American Indian, Native Hawaiian/Pacific Islander - 1%,

A True Success!

*Last year, 300 students were eating breakfast, now 1134 students are

benefitting !!!

And students are HAPPY

Lessons Learned

• Garner input from all stakeholders• Involve students and staff early!• Develop clear Implementation Plan• Monitor and Adjust

Contact Us!

Pierrette HallPrincipal

pierrette.hall@acps.k12.va.us

Isabel M. PérezSite Coordinator, Communities In Schools of Northern Virginia

isabel@cisofnova.org

Technical Assistance Videos and Resources

Resources

Self-Assessment

RFP and Action Plan

Access Materials

www.breakfastintheclassroom.org

Contact Information

Sarah MurphySchool Nutrition Foundationsmurphy@schoolnutrition.org

Annelise CohenThe NEA Foundationacohon@nea.org

Etienne MelcherFood Research & Action Centeremelcher@frac.org

Liz CampbellSchool Nutrition FoundationSchoolnutritionconsultant@gmail.com

Questions

Thank you!

• Please complete the post webinar quiz for 1 SNA CEU.

• Print a CEU proof of attendance.

• Quiz link will be emailed to you within 1 hour after the webinar concludes and available in our Webinars On-Demand library within 24-48 hours.

https://www.surveymonkey.com/r/Cycle4BIC-110116