Pasewark & Pasewark Microsoft Office XP: Introductory Course 1 INTRODUCTORY MICROSOFT ACCESS Lesson...

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1 Pasewark & Pasewark

Microsoft Office XP:Introductory Course

INTRODUCTORY MICROSOFT ACCESSLesson 3 – Creating and Modifying Forms

Microsoft Office XP: Introductory Course Pasewark & Pasewark

Objectives

Create and use forms. Modify forms. Create a calculated control on a form. Compact and repair a database.

Terms Used in This Lesson

Bound controlCalculated controlDetailForm headerForm footerUnbound control

Creating Forms

Form Wizard – makes the process easier by asking you detailed questions and then creates a form based on your answers.

AutoForm feature – automatically creates a form that displays all the fields and records of a database table.

Using the Form Wizard

Click the Forms button on the Objects bar. Click New and the New Form dialog box

appears. Choose Form Wizard. Choose the fields you want to appear on the

form. Choose the layout and style

for the form. Name the form.

New Form Dialog Box

Using the AutoForm Feature

Click the Forms button on the Objects bar. Click the New button and the New Form dialog box

appears. Choose one of the five AutoForm options which

describes the layout you want for the form. Specify the table to use for the form. The form is automatically created

and displayed in the selected layout.

Form Wizard Dialog box

Using Forms

Use the same navigation buttons as in Datasheet view.

To add a new record, click the New Record button and key the new data in the fields.

To edit a record, display the record and make the changes in the fields.

No need to save--changes are saved automatically. To print, choose Print on the File menu and select

the Print Range options.

Modifying Forms

Make changes to a form in Design view. A form in Design view is divided into 3

sections: a Form header, Detail section, and Form footer.

Design View for Modifying Forms

Modifying Forms

The Toolbox has controls you can use to modify and enhance the sections in a form:

Bound control - connected to a fieldin a table and is used to display, enter, and update data.Unbound control - not connected to a field and is used to display information, lines, rectangles, and pictures.

Toolbox

Working with Calculated Controls

A calculated control on a form uses an expression to generate the data value for a field.

To create a calculated control, open the Properties dialog box.

In the Control Source text box, key the expression for calculating the field value.

Open the form and the value is calculated for each record.

Textbox Properties Dialog box

Compacting and Repairing a Database

Compacting rearranges how the database is stored and optimizes the performance of the database.

Choose Database Utilities on the Tools menu.

Click Compact and Repair Database.

Summary

Forms can be created in Design view by placing fields on a blank form; using a Form Wizard, which makes the process easier by asking questions and creating the form from your answers; or using AutoForm, which automatically creates a form that displays all the fields and records of the database table.

You make changes to a form using Design view, which shows the structure of the form.

A form in Design view is divided into 3 sections: a Form header, Detail section, and Form footer.

Summary

The Toolbox has controls that you can use to modify and enhance the sections in a form. There are three types of controls: bound, unbound, and calculated.

A bound control is connected to a field in a table and is used to display, enter, and update data.

An unbound control is not connected to a field. A calculated control on a form uses an expression to

calculate the data value for a field. Compacting rearranges how the database is stored

and optimizes the performance of the database.

Pasewark & Pasewark Microsoft Office XP: Introductory Course 1 INTRODUCTORY MICROSOFT ACCESS Lesson...

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