Post on 05-Mar-2016
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10 MinA Guide
Annotating
PDF Documents
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Annotate PDFs, Save TimeIf you are using an older version of Adobe Reader to view PDF files,
upgrade to Adobe Reader XI. This latest version of Adobe Reader is rich
in coenting features that will save you fro ultiple tas!s such asta!ing printouts, scanning ar!ed copies, or typing lengthy instructions
for providing feedbac! on your boo!.
"pgrading to Adobe Reader XI is free and siple. Type #adobe
reader $i% in &oogle and clic! on any of the first few entries of the search
results. 'nce you are on the download page (Figure )*, you can install
the application in easy steps.
After you finish installation, use this guide to annotate PDF files andsend your feedbac! in a very short tie. Although this guide e$plains
tools found in Adobe Reader XI, you can use it for other PDF+ar!ing
software.
ar!ing PDF files e$pedites the publishing process since the
response tie gets reduced fro days to hours. -y annotating PDFs, you
can review a chapter within a couple of hours and instantly reply to your
editor.
Annotating PDF Documents
igure 1Download page of Adobe Reader XI
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Know Your ToolsTo ar! corrections and feedbac!, you will reuire only the following
tools available on the coent panel (Fig. /*0 insert+te$t tool 1)2, replace+
te$t tool 1/2, delete tool 132, add+note+to+te$t tool 142, te$tbo$ tool 152, andte$t+callout tool 162. 7ou can activate the coenting panel by clic!ing
on #coent% on the e$tree right of the toolbar (Fig. 3a*. If the toolbar is
hidden (Fig. 3b*, go to view and clic! on coent8annotations.
Annotating PDF Documents
igure 2Comment panel of PDF file
igure 3How to activate comment panel
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1
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4
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a!
b!
Toolbar
Click on
comment
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igure "In#ert$te%t tool
Annotating PDF Documents
Insert-Text Tool"se the insert tool to indicate where to insert te$t or punctuation ar!s
in the paragraph. 9lic! on the point where you want to insert, and a pop+
up will appear. :iply type in the pop+up what you want to insert. 7oudo not have to give any instructions about what to insert.
Replace-Text Tool"se the replace tool to indicate the te$t you want to change. :elect theword or para you want to replace and type in your replaceent. Again as
before, you do not have to give any instructions.
igure & Replace$te%t tool
Delete Tool;hen you select the te$t you want to delete, a red line appears, indicating
the portion to be deleted.
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igure 'Delete$te%t tool
Annotating PDF Documents
igure ()e%t$note tool
Add-Note-To-Text Tool
If you want to underline te$t or a!e it bold or italic, use the note tool. <ust select the te$t and write the instruction in the pop+up that appears.
The selected te$t will get highlighted.
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Textox ToolThe te$tbo$ tool can be used to give general instructions to the editor,
such as #decrease space between paragraphs% or #=ustify paragraphs%.
igure *)e%tbo% tool
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Text-!allout ToolTe$t+callout tool is particularly useful to indicate precisely where to insert
figures, tables, or additional te$t within paragraphs.
!omments "istThe coents list allows you to uic!ly review all your rear!s whenyou reach the end of the docuent. If the list is not open, clic! on
#9oents >ist% =ust below the #Drawing ar!ups% panel.
Properties o# Tools7ou can change the properties of all these tools by opening the properties
panel. The short+cut !ey for opening the panel is 9trl?@. Figure ) shows
soe options available in the tools discussed before.
igure +)e%t$callout tool
igure 1,Propertie# panel
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Annotating PDF Documents
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A $aster Tool #or T%ree ToolsThe Bte$t+correction+ar!upB tool can be used in place of the insert,
replace, and delete tools. :elect the te$t you want to replace and startwriting. 'r if you want to delete the selected te$t, press the delete !ey. To
indicate an insertion, siply start writing after clic!ing on the point
where you want to insert your te$t.
Sin&le-Ke' AcceleratorsAccessing all these tools is at your fingertips. Press #@% for selecting the
te$t+correction+ar!up tool, #X% for the te$tbo$ tool, and #P% for the te$t+
callout tool. -ut for this, you have to activate the single+!ey accelerators.
First open the preferences dialogue bo$ by pressing 9trl?C (Figure )3*.
Then clic! on #&eneral% and tic! the first chec!bo$0 #use single+!ey
accelerators to access tools%. After this you do not even have to open the
coent panel.
Savin& !omments;hatever changes you ar!, you have to save the. Adobe Reader XIgives you the option to save the ar!ed file with a new nae, thus
preserving the original file. ;hen you press 9trl?:, a window appears in
which you can change the nae of the file and save it in any place you
want.
igure 11Comment li#t #-owing mar.up#
igure 12)e%t$correction$mar.up tool
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Text correction markup tool
Select and start typing
Annotating PDF Documents
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igure 13Preference# dialogue bo%
Annotating PDF Documents
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(t%er Free PDF-$ar)in& So#twareIf you are not using Adobe Reader, you can try any one of the following
readers0 PDF+X9hange @ditor and itro Reader. -oth are eually
efficient in ar!ing and annotating PDFs.
igure 1" )wo more PDF reader#