Post on 18-Jul-2020
transcript
Plan of WorkRedesign Update
Adam PreuterNIFA - Planning Accountability & Reporting Staff
• Overview
• Benefits
• Streamlining
• Planning Data
• Reporting Data
• FTE & Financial Reporting
• Demo
• User Testing
• Deployment Schedule
Topics
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Overview
Executive Summary
Multistate and Integrated
Stakeholder Input
Merit/Peer Review
PLAN
Program Initiations
Redesign Conceptual Overview
Unchanged
Project Initiations
Annual Report
Planned Program Datashifted to
Target
Progress Reports
Comprise the AR
Comprise the Plan
Planned ProgramsCritical Issues
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Benefits
Initiate Programs at Anytime
Update Programs at Anytime
As Broad or Granular as Needed
Each Institution Owns Their
Project & Program Data
Centralized Management
Leverage Existing Projects
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Streamlining
Program Initiations = Planned Programs
Progress Reports = Annual Report
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Plan/Initiation Field Reduction
Current Redesign
41 23
Current Redesign
41 21
Data Fields Eliminated
• Program Existence
• Program Duration
• Expending Formula or State Matching Funds
• Expending Other Funds
• Situation and Priorities
• Scope of the Program
• Assumptions Made
• Activity for the Program
• State Defined Outputs
• External Factors
• Planned Evaluation Studies
Data Fields Eliminated
• Evaluation of Multis and Joint Activities
• Address Critical Issues
• Address Underserved Populations
• Describe Expected Outcomes/Impacts
• Improved Program Effectiveness
• State Defined Outcomes
• Outcome Target
• Outcome Type
• Classification
• Associated Institute Type
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AR/Progress Field Reduction
Current Redesign
33 31
Current Redesign
33 22
Data Fields Eliminated
• Activity
• How eXtension was used
• State Defined Outputs
• Institution Type on Outcomes
• External Factors
• Evaluation Results
• Key Evaluation Items for NIFA Attention
• National Outcomes and Indicators
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FTE & Financial Reporting
Collect the same FTE and Financial
Data
Plan FTEs
Current Redesign
Total Estimated FTEs Total Estimated FTEs
Estimated FTEs
Per Planned Program
Estimated FTEs
Per Project & Program
Annual Report FTEs
Current Redesign
Total Actual FTEs Total Actual FTEs
Actual FTEs
Per Planned Program
Actual FTEs
Per Project & Program
Financial Reporting – Current
Total Planned Program
X Actual Formula
X Actual Matching
X Actual Other
Financial Reporting – Redesign
Total Projects & Programs
X Actual Formula
X Actual Matching
X Actual Other
Separate Financial Report Form
Financial Report
Financial Report
206 - Smith Lever207 - 1890 Extension208 - Smith Lever Special Needs
Formula
Financial Report
Not required –but helpful
Financial Report
Matching
Other
No requirement to connect FTEs and
financial expenditures
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Demo
Disclaimer
The system is still under development, and is
SUBJECT TO CHANGE
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User Testing
13 Participants – 10 LGUs (1862 & 1890)
Research & Extension – Experienced & Novice
Tested 17 Different System Scenarios
Web Conference – Live System & Wireframes
Collected Satisfaction and Scenario Completion
Issues Identified Recommendations Completed Remaining
19 21 5 16
Add WYSIWYG Editor
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Deployment Schedule
Phased Deployment
Module Schedule Status
Plan November 2018 On Target
Program/Project
InitiationJune 2019 On Target
Progress/Final Report November 2019 On Target
Financial Report November 2019 On Target
Annual Report Up to November 2020 On Target
OGFM Forms Variable Timelines On Target
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Resources
POW Support Page – Tools/POW
• Redesign Guide
• Mock-ups
• Screenshots
• Sign up for POW list serve
Reporting Web Conference – Search it
• Info on dates and how to attend
• Sign up for RWC list serve
NIFA.USDA.GOV
Adam Preuter
apreuter@nifa.usda.gov
202-690-0124
POW General Support
pow@nifa.usda.gov
202-690-0009
Contacts
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Summary
• Modern Updated Platform
• Integrated with REEport
• Increased Flexibility and Control
• Clearer Reporting Visibility
• Collecting & Reporting on Same Data
• Streamlined Data Collection
• Significant Overall Reduction in Reporting Burden
Summary
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Questions?