PowerPoint Presentation Part I

Creating a PowerPoint Presentation

The Basics

Getting Started

• Click on the File Tab (upper left of ribbon)

• Select New from the Menu--this will open the New Presentation dialog box

• Select a template if desired, or

• Click on Create to select a blank presentation.

Home Tab--Slides

• You may add a new slide by clicking on “New Slide” in the Home Tab.

• Clicking on the will display the ten “layouts” available and allow you to select one.

The Title Slide

• Select the Title Slide Layout

• Click the mouse button in the box or “placeholder” for the title. You may type in the title for your presentation

• Click your pointer on the Subtitle placeholder and enter a subtitle, name, date, or other desired information.

Second Slide

• In Slides, under the Home tab, click the mouse on the New Slide command.

• Select the second layout, Title and Content.

• You may click the title placeholder in order to add text at the top of the second slide

• Click in the larger placeholder to add bulleted text

Saving Your Presentation

• To save your presentation, click on the File tab, then on Save or Save As to bring up the Save dialog box

• In the Save as dialog box, select the location and type of file to be saved.

• Enter a name in the File name box, then click the Save button

Exiting Power Point

• After you have saved your presentation, you may exit Power Point by clicking on File then Close.

Opening the Presentation

• Click the File tab on the Menu bar, then click on Open (or press Ctrl-O)

• Select the drive and folder in the Look in: dialog box, click on the name of the presentation (the title) to select it, then point and click on Open

• You may create subheadings on the bulleted text by using the tab key– This is a subheading under the main “bullet”

above.– To return to a main heading, press Shift plus

Tab

• This returns you to a main heading

Viewing the Presentation

• Slide View– You may display successive slides or screens

by pressing the Page Up or Page Down keys– You may, on any slide, edit the text, change the

layout, or add graphics– Note that there is a toolbar below the slide

which is the status bar. On the right is the View Bar you may change the type of view and reset the zoom level.

• Slide Sorter View– The second icon on the view toolbar (4 boxes)

is the slide sorter view which can also be accessed through the View command on the ribbon.

– You can change the order of the slides by selecting one (click on the slide) then dragging it to a new location

• Notes Page View– Select Notes Page View from the View

command on the Menu ribbon– Each slide is displayed above a box where you

can add notes to use during your presentation

• Slide Show– The fourth icon on the View toolbar enables

you to view the slide in full screen mode– You may advance slides by clicking the mouse

button, pressing the Enter key, or using the Page Up or Page Down keys

– In this mode, you may press Ctrl-P and use the mouse pointer as a pen to temporarily draw on the screen (Ctrl-A reverses the action)

Text Editing/Enhancement

• Text may be inserted, deleted, cut and pasted, or manipulated as with most wordprocessors

• Text may also be enhanced through choice of fonts and sizes, or the use of bold, italic, underlining or shadowing (found in the shadowing (found in the Home tab of the ribbon)Home tab of the ribbon)

Adding Graphics

• Graphics can be added to a slide using the “Insert” and “Clip Art” selections on the ribbon.

• Search the Clip Art gallery that pops up, select an appropriate graphic and insert it into the slide.

• Graphic images can be resized and moved about within the PowerPoint slide using standard mouse commands

You may also insert BMP, GIF and JPG images

Newer versions of PowerPoint also support animated GIF images and

videos.

Inserting Shapes

• You may insert Shapes, SmartArt, and Charts– You may color lines, fonts or the background

Printing

• Click on File tab on the Ribbon, then select Print

• If not already displayed, select the correct printer for your system

• Select the print range (the slides you wish to print)--all slides, the current slide, or select those which you wish to print

• Select what you wish to print– Slides– Handouts (with 2, 3, 6, … slides per page)– Notes pages– An outline view

• Select other options as desired, then click on OK

The End and the Beginning

• This is the end of Part I of “How to Use PowerPoint

• Now that the basics are finished, you may look at more techniques in subsequent parts.