Post on 24-Sep-2020
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INTEL CORPORATION
PRC Web Invoice
Supplier Training (2013)
Internal Use Only
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Background
Web Invoice is an accepted form of invoice submission to the below Intel Companies. Along with using web invoice, all service suppliers are required to submit an original signed hard copy Service Details Letter (SDL) of Service Details form and the required documentation when billing Intel.
Scope:
All service suppliers located outside of China that do business with the following Intel Companies (for payments in non-RMB currencies):
• Intel APAC R and D Ltd (764)
• Intel China Ltd. (776)
• Intel China Research Center (725)
• Intel Mobile Communications Technology (Xi'an) Ltd. (884)
• Intel Mobile Communications Technology (Beijing) Ltd. (887)
• Intel Mobile Communications Technology (Shanghai) Ltd. (891)
• Intel Products Chengdu (778)
• Intel Trading Ltd.- Shanghai (888)
Out of Scope:
Supplier providing Direct Materials to PRC – please continue with ERS process
Intel Semiconductor (DL) (724) – has a slightly different web invoice model
Internal Use Only
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Service Suppliers In addition to the web invoice, service suppliers are required to mail in the hardcopy Service Details Letter (SDL) of Service Details and required documentation to Intel Account Payable (Zizhu address).
Steps upon web invoicing to Intel Service POs:
1. Supplier to submit invoice through web-invoice
2. Supplier must print out web-invoice form from supplier.intel.com. Attach together with original service letter (with signature or stamp) and other required documents and mail to Intel Accounts Payable (Zizhu address). Note:The printed invoice attached to the service details letter will help AP identify the specific invoice the SDL relates to. This is not considered a duplicate invoice
3. Non receipt of hard copy documents within one month of web invoice submission will result in rejection of web invoice by Accounts Payable.
Internal Use Only
Location for the Statement Letter of Service Details: Updated Statement Letter of Service Details and instructions can be found under Accounts Payable forms called “PRC Statement Letter of Service Details” at supplier.intel.com
1. Go to supplier.intel.com 2. On the main page (do not Sign In) on the right you will see “Quick Links”, click on “Accounts
Payable” 3. Click on “Forms” 4. Scroll all the way to the bottom and click on “PRC Statement Letter of Service Details”
Direct Link: https://supplier.intel.com/static/ap/forms/Service_Details_Statement_Letter_(V2012).docx
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Supplier Setup Needed
Internal Use Only
Existing WebSuite User (already registered) but missing China parameters:
• Go to MY PROFILE to add company name to be able to view China’s POs and web invoicing them
• Applies to those that have their supplier numbers already applied in their accounts
Existing Supplier but new WebSuite User (need to register):
• Go to Supplier Registration on the Intel Supplier Portal: https://supplier.intel.com/seem/default.aspx
• Follow the steps for a new Intel Supplier User. The Intel Websuite Application will be selected by default
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Intel Web Suite/ Web Suite Lite Registration Process
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Web Suite Access
There are 2 types of access for Suppliers to access Web Suite:
Web Suite Web Suite Lite
Who is eligible
for?
High transaction volume suppliers >25 POs • Smaller/lower transaction volume suppliers <25 POs
with no existing websuite/EVM account
Registration
process
• Suppliers need to go through standard
registration process at Supplier Portal
• Supplier EVM validates access requests & re-
validates quarterly that right employees have
access. (Intel contact validates supplier EVM
and re-validates every six months)
Pre-requisition:
DUNS, Supplier ID, Tax ID, Intel Contact (Name
and Email)
• Suppliers’ accounts are created by Intel buyers at
WSLite
• Login ID & Password will be sent to intended recipient
via email upon the account creation
Limitation? • No limitation to PO access and invoicing
against them
• Restricts visibility to most recent 25 POs & invoices
supporting those POs. [upgrade to standard websuite
available]
• Access Limited to Web PO, Web Invoice and Payment
Tracker. Routing Guide by default.
Re-validation? • Yes. Intel contact validates supplier EVM and
re-validates every 6 months
• Minimal. Intel buyer will be responsible to disable
supplier’s account upon supplier’s termination.
Demo WebSuite Standard Registration
FAQ
Web Suite Lite
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Manage My Profile
Manage My
Account Module
Maintain
Personal
Information
Request Access
to Additional
Applications
Check Status of
Application on
EVM Request
Become an
EVM
View
Company
EVMs
Change
passwords
Remove
Account
Maintain
Supplier
Numbers
Upgrade to
Standard (Full)
Registration
Normal users
without access X X X X X X X
Normal users with
Websuite access X X X X x X X X
Websuite Lite
users (without
DUNS in account)
X X X X X
Websuite Lite
users (with DUNS
in account after
converting to
Standard
Registration but
access yet to be
approved)
X X X X X X X X
Month dd, yyyy
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Standard Registration Flow
• D-U-N-S® Number - You will be prompted to enter the Dun & Bradstreet
D-U-N-S® number of the local office of the company for which you work. This is a 9-digit number
that is recognized as a universal standard for identifying companies worldwide
• Employee Validation Manager (EVM) - In order to register for full access your company will need
to identify an Employee Validation Manager (EVM) who will manage the access of other users from
your company. If your company does not currently have an EVM, you will be prompted to take on
this responsibility as part of your application.
If you decline, your application will remain on hold until a user from your company assumes
that role.
• Supplier Number – For access to most applications you will need your 10-digit supplier number. If
you do not know your supplier number you can ask your buyer or other Intel contact.
Requirement
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Employee Validation Manager
Responsibilities of an EVM:
• Manage company’s user accounts
• Approving/rejecting new users requests
• Revoke user access when accounts not longer needed
• Quarterly audit to ensure lists are up to date
Request for
Approval
• Apply to become an EVM
• Enter valid Intel Contact email for validation
Step 1:
Action from Supplier
• Approve/Reject EVM request Step 2:
Action from Intel Contact
STEP TO BECOME AN EVM 1. https://supplier.intel.com/supplierhub/
2. Click on "Registration”
3. Next, click on "Manage My Account"
4. Log in with your ID and password and click
“Submit”
5. Select “Become an EVM”
6. Take a moment to read the roles and
responsibilities. Once done, click “I Accept”
7. Next, enter the email address of your Intel
Contact (e.g. Intel Buyer). An email will be
sent to the Intel contact for review and
approval.
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Standard Web Suite Access - Web Invoice
• In Websuite package, there are many applications, i.e. Web Invoice, Web PO, Payment Tracker, Web ASN & Forecast. Web Invoice is just one of the application in Websuite.
• Access of Web Invoice will be given once the Web Suite account is approved
REQUEST ACCESS TO ADDITIONAL APPLICATION 1. https://supplier.intel.com/supplierhub/
2. Click on "Registration”
3. Next, click on "Manage My Account"
4. Log in with your ID and password and click “Submit”
5. Select “Request Access To Additional Applications”
6. Check the box next to Web Suite (Invoice/PO/Payment
Tracker/ASN/Forecast) - Suppliers Only
7. Then, click “Submit”.
8. The access request form is now displayed. Please fill in all the
fields that have the orange asterisk next to them. If you do not
know how to fill out a field, mouse over the "?" symbol. An
explanation box will appear.
Once you submit the request, it will be routed to your company’s
EVM for approval. Only after the EVM has approved will it route to
Intel for processing.
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Intel Web Invoice: Create New Invoice
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Create New Invoice
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Sign in
https://supplier.intel.com/sup
plierhub/ site with you valid
Login ID and password
Click on Accounts
Payable > Intel® Web
Invoice.
Click on Create New
Invoice
Key in PO# in the field
above and click on Create
Refer to next slide…
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Create New Invoice
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Enter Invoice Number
Enter Invoice Date (must NOT be future
date) Date format: DD-MMM-YYYY
Payment Term default as according to PO
Click on Review Invoice to review invoice before submission.
Return to this screen if any amendment required.
Enter Ship/Service Date (must NOT be
future date) Date format: DD-MMM-YYYY
1 Ensure correct PO# for web invoice creation
Check on the checkbox beside the PO
line
• Change Remaining Qty and/or Unit
Price when necessary
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Create New Invoice
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Check on the checkbox beside
the PO line
• Change Remaining Qty and/or
Unit Price when necessary
Click on Review Invoice to
review invoice before
submission. Return to this
screen if any amendment
required.
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Review Invoice
Review the invoice details entered
before submission.
• Edit Invoice should any
amendment required
• Submit invoice should there be
no changes on the details
entered
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Tax Invoice Copy
Save a copy of invoice in local
hard drive for future
reference.
Click on File > SAVE AS or
Print from your browser.
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Intel Web Invoice:
Create New Credit
Memo
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Create New Invoice
1 2 4
Sign in
https://supplier.intel.com/sup
plierhub/ site with you valid
Login ID and password
Click on Accounts
Payable > Intel® Web
Invoice.
Click on Create New
Invoice
Key in PO# in the field
above and click on Create
Refer to next slide…
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Create New Credit Memo
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Enter correct PO# for web invoice creation
Select Credit Type from dropdown
Enter Supplier Original Invoice Number which needs
to be offset with
Enter Credit Number
Enter Supplier Credit Date (Format: DD-MMM-YYY)
Enter Ship/Service Date (Format: DD-MMM-YYYY)
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Create New Credit Memo
7 • Check on the checkbox beside the PO
line
• Change Remaining Qty and/or Unit
Price when necessary
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9 Click on Review Credit Memo to review
invoice before submission. Return to this
screen if any amendment required.
Enter Credit Description
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Review Credit Memo
Review Credit Memo
This is the final check up before credit
memo submission. Verify the
information keyed, you may either “Edit
Credit Memo” by going back to the
earlier screen to make change, or click
on “Submit Credit Memo”
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Credit Note Copy
Save a copy of invoice in local
hard drive for future
reference.
Click on File > SAVE AS or Print
from your browser.
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Intel Web Invoice:
Check Invoice Status
via Payment Tracker
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Intel Payment Tracker Intel Payment Tracker helps with the search for invoices and payment information based on
your Invoice Number, Purchase Order Number, Check/EFT/Payment Number, or Packing Slip
Number. You can select the date range, Intel location, and report format
** Please expect 24 hours delay of web invoice information delayed in Payment Tracker**
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Sign in
https://supplier.intel.com/sup
plierhub/ site with you valid
Login ID and password
Click on Accounts
Payable > Intel®
Payment Tracker
Choose payment information
based on your preference and click
Generate Report
Refer to next slide…
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Intel Payment Tracker
** Please expect 24 hours delay of web invoice information delayed in Payment Tracker**
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Payment status displayed.
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Support Contacts
• For corrections or amendments on web invoices, suppliers will need to contact our AP-PO Support at: ap-po.support@intel.com
• Technical and Registration issues can be address via our Global Support Organization: https://supplier.intel.com/static/misc/support.htm
Internal Use Only
Thank You