Preparing for your International

Work Placement

Preparing for your placement

• Pre departure

• Paperwork and considerations

• On placement

• Expectations, first day, common problems,

workload

• Questions

NO DEAL BREXIT AND THE ERASMUS+ GRANT

At time of writing (March 2019) there is little clarity surrounding the UK’s exit from the EU and whether a deal will be in place covering the Erasmus+ programme and funding provided by the EU Commission by 29th March 2019.

On Wednesday 30th January 2019 the UK government publish an update to the Technical Notice providing guidance to organisations and individuals on the UK’s anticipated participation in the current Erasmus+ programme should the UK leave the EU with no agreement in place.

The technical notice outlines that the UK government will only provide funding to cover Erasmus+ grants awarded after the date of Brexit if the Commission agrees to enable the UK to remain in the programme and eligible for funding. Although not explicit, it is a possibility that there would be no government funding to replace Erasmus+ in a no deal scenario if the UK government is unsuccessful in negotiating access to the Erasmus programme

Information provided within this presentation, on the website, in

handbooks, information sessions, group or one to one

appointments and other literature is subject to change before

and after the UK’s exit from the EU. The University will keep you

up to date with information, paperwork and processes relating

to the payment of the Erasmus+ grant throughout the lead up to

and during your placement.

Paperwork – before you go

• EHIC – Got one? Valid? Check expiry date BREXIT

• Passport – Expiry date? BREXIT

• Birth certificate – Got it?

• Medical documents – Prescriptions/doctors

notes/translations etc

• INSURANCE

Take original, photocopies, save soft copies, email them to

yourself and ensure your family have copies as well.

• You should have at least 6 months left on your passport from the end date of your placement

• The new rules will apply to passports issued by the UK, Gibraltar, Guernsey, the Isle of Man and Jersey

• The new rules will apply for travel to and between countries in the Schengen area:

• Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland

• The new rules do not apply when travelling to Ireland

• Bulgaria, Croatia, Cyprus and Romania are not in the Schengen area. You should check the entry requirements for these countries

• All of the above information and further guidance can be found here: www.gov.uk/guidance/passport-rules-for-travel-to-europe-after-brexit

Administration

• Register as a student when prompted

• Update Student Finance

• Bank details on iExeter (E+ grant paid into this)

• Assessment tasks understood and materials

prepared

• Ensure we have your contact details when

you’re on placement

Support and welfare

• Contingency plan- what if….??

• Have a plan to help you make the right decision

• What if you have to come home

• Ill health or worse

• Know who to contact

• Wellbeing, family and friends, your Coordinator

• Be sure your next of kin is up to date on your Student Record

• University Security

On placement

Manage your expectations

(this is crucial)

Keep an open mind

Adapting to

working life

First Day!

• Allow extra time on first day

• Do a trial run if you can Travel

• Smile, shake hands, say hello

• Office etiquette

• Make notes on tasks and procedures Office

• Desk plan, toilets, canteen, breaks

• Start/end times, saving work, timesheets

• Dress code –be smart on your first day Operational

• Not going to be the highlight of your placement!

• Allow a good 2 – 3 weeks to settle in

• It’s normal to feel deflated/out of your depth (culture shock)

Be realistic

Common issues

• Not allowing enough time to adjust

• Culture shock

• Not feeling valued or included

• Line management

• Responsibility - Not enough/too much

• Work load – Not enough/too much

• Language – You’re in control

Serious problems

• Harassment and bullying is never OK

• Being asked to work in an unsafe

manner/environment is never OK

• Be sure you know how to access your local

emergency services

• Contact the University or your next of kin if you

are unsure of anything.

Erasmus+ funding/Santander

funding

• Funding not confirmed yet - BREXIT

• 1st allocation normally issued in October

• Be sure you send back all your paperwork

• Use global webpages

Documentation - France

• CAF – Housing assistance from French government

Global Graduates has a useful article on Understanding the CAF

Detailed information in the Work Abroad Handbook

• Housing insurance – you will need this when renting a property

• French Property.com has information on this

• Use the Year Abroad Country Host or speak to previous students about how to

get this.

• Contact SID sid@Exeter.ac.uk to request necessary confirmation of student

status

Documentation - Spain

• NIE Número de Identificación de Extranjero

• A Spanish tax identification number assigned by the Spanish

authorities to any foreigner. –

• AngloInfo.com

• Global Graduates – NIE

• The process can be very convoluted and laborious. Be prepared.

Talk to other students who’ve got the NIE and read websites

above so you know what documents to take.

Work Abroad contacts and

resources

• Email: globalcareers@exeter.ac.uk

• Work Abroad Handbook

• Outbound Pre Departure Handbook

• Global Employability webpages

•PLEASE READ THE WORK ABROAD SURVIVAL GUIDE, PRE

DEPARTURE HANDBOOK & Global webpages BEFORE EMAILING US!

Questions?