Presentations (1)

Foundation Computing

42.7% of all statistics are made up on the spot.

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QuizWhy do we need computer networks?

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Quiz (2)What can be shared on a network?

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Quiz (3)What does the acronym LAN stand for?

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Quiz (4)What is bandwidth?

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What is a presentation?Sequence of slidesRun in front of an audience:

Slide show (full screen size)Can contain text, graphics, audio, video,

links to start other programsUsed for teaching, seminars, individual

training, …

longandboringtext.txt

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Why use presentation software? It is ok to just talk – or chalk&talk!But, here are some good reasons we do use

slides: As a memory aid for the presenter As a record for other audiences (re-use) So we can communicate ideas which are better

explained with pictures! To assist audience to see structure of the talk To provide take-away or electronic notes

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StructureA presentation should have

a title slide, which may include the speaker’s name and affiliations

an overview slide, to give an outline of what is to come

content slides, where you present ideas, findings, insights, lecture material, …

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Structure (2) a conclusion slide, to sum up and discuss

results (a slide that mentions future work, if you are

presenting research work) an end slide prompting your audience to ask

questions, or a slide with a final take home message to finish your presentation

(powerpoint overview, a simple presentation)

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Simple presentation

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Simple presentation (2)

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Simple presentation (3)

overview New slide

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Simple presentation (4)

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Simple presentation (5)

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Simple presentation (6)

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Slide layoutTemplates

Default: Titlebullet points below

Position of title, main body Type of bullets for dot points Text/object boxes, can delete, insert new (example)

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Slide layout (2)It is easy to

Insert Delete Copy Move

slides(example)View the video create_move_slides from

the Short Videos link on the lectures page

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How to add content to a slideUse dot points (bulleted lists)No more than 7 or 8 per slide!

It is possible to express all you need without using all the words in a sentence. It is quite allowable to skip words. Drawing out the key words is important.

To express points Not all words are needed Draw out key words

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FormattingFormat toolbar in PowerPoint very similar to

WordWithin a text box, options are

Font type, size, style, colour Justification Numbered/bullet lists Increase/decrease font size or line spacing

Even Thesaurus and spell checker are there!

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EditingVery similar to Word but simplerCut, Copy, PasteUndo and RedoFormat PainterCan use Zoom to make the slide larger or

smallerCan move objects around freely, such as text

boxes, images

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See short video format painter

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EditingVery similar to Word but simplerCut, Copy, PasteUndo and RedoFormat PainterCan use Zoom to make the slide larger or

smallerCan move objects around freely, such as text

boxes, images

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File operationsAlso just like Word & Excel.Entire presentation is stored in a single file of

type PPT including all images excluding movies or audio files; these need to be kept in the

same directory, not saved with the presentation!

Open, New, Save, Save AsEdits do not get saved to the file until you

explicitly save. Beware!Saves an "AutoRecovery" file periodically.

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Views

Edit mode (normal view) Outline/slides (left pane)

outline (text only hierarchy, can edit text here)slides (the actual slides)

Current slide (main pane)enlarged slide, this is where you would edit a slide, eg

include images, format text etc Speaker Notes (below current slide)

additional promptingfor preparation BEFORE a presentation is runNot visible during presentation

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Views

Edit mode (normal view) Outline/slides (left pane)

outline (text only hierarchy, can edit text here)slides (the actual slides)

Current slide (main pane)enlarged slide, this is where you would edit a slide, eg

include images, format text etc Speaker Notes (below current slide)

additional promptingfor preparation BEFORE a presentation is runNot visible during presentation

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Views (2) There may be text layouts, slide designs etc

(right pane)

Slide Show (to run the presentation)Slide Sorter View

sort through your slides quickly rearrange order copy slides into another presentation

edit sorter show

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Views (3)To switch from edit to presentation mode,

hit F5 (or Shift-F5 to start from current slide)

To return to edit mode, hit ESC

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Design TemplatesStandard templates are available (or you can

create your own) that include: background colour, image, borders etc. standard colours for text and graphics symbols for bullets

Use “Slide Design" on the Format menu to change the design without changing any content.

Also downloaded from Web (example)

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How to run the showRunning the Slide Show

Normally run using Slide Show button (or by hitting F5)

Mouse button to move to next item/effect Alternatively use arrow keys, or right mouse

button to bring up dialogue Slide Navigator to go to any slide ESC key to go back to edit mode

Bottom left in slide show mode, move mouse to see

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HandoutsFor audienceSeveral slides per

pageSpace for notes

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Page SetupPage Setup

Can select slides to fit on screen or to fit on paper/OHP slide, and others

Can make A3 poster (or larger)

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What else can you include?

Graphics, photos, Clip ArtEmbedded Objects

Charts (eg linked to source)

Animation Use to illustrate points

Sound and Video

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Graphics

Simple Graphics

created directlycan be

presentation softwarefrom within

Group objects (example)

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View grouping video from lectures webpage

Simple Graphics

created directlycan be

presentation softwarefrom within

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Graphics (2)Build Your Own GraphicsCan edit simple or complex line drawing,

boxes, etc. WordArt

Charts

Organisational charts

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What else can you include? (2)

Animation Effects Numerous to choose from, including sound,

flying in, spiralling in, dissolving camera, laser, typewriter effects Don't overdo! Can do customised animation Use preview Slide Transitions (example)

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Transporting a Presentation

Use Common Fonts – Arial

– Times New Roman– Courier New

Avoid using large images, videos or sound files Avoid using latest features Always have a backup plan – bring presentation on CD, USB

stick, transparencies, put a link on your website

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Effective Presentations

Avoid small fonts No-one will be able to read this

Reduce slide content to minimum Aim for 6 main points per slide Break over multiple slides if you need more

points

Limit number of slides (about 2 min/slide)

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Effective Presentations (2)Avoid distracting your audience by

Constantly moving animations

Gratuitous use of graphics

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Effective Presentations (3) Inconsistent layouts

Moving the mouse pointer during the presentation

Animated text (appearing/disappearing is fine)

Use a blank screen for attention

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Effective Presentations (4)Use easy to read colour schemes

Light text on dark background Dark text on light background

For example: Dark blue background Bright orange or yellow headings White body text

Avoid strongly textured backgrounds, distracting pictures etc

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Effective Presentations (5)Use diagrams/images where appropriate

Avoid crowding, keep text and images within reasonable distance from edges of the slide.

word word word word word word word word word word word word word word word word word word word word word word word word word word word word…

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Effective Presentations (6)

Use slides as prompts and not as a script to be read aloud. Sometimes audiences find it distracting to try to read and listen at the same time.

Keep your slides simple!!!

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"Tell me and I will forget, Show me and I will remember, Involve me and I will understand". Make the presentation interactive - if you can.

Check out Presentation Helper http://www.presentationhelper.co.uk/presentations.htm

Effective Presentations (7)

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Effective Presentations (8)When preparing a presentation, focus on

the content, not the formatPowerPoint will handle the formatting very

easily and will allow you to apply different design templates at a later time

Use a Master Slide to ensure consistency

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General guidelinesWho is my audience?What do they need to know?Why do they need to know this

information? How can I most effectively present the

information?

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General guidelines (2)Key

develop an original, professional presentation Logical flow enhanced with appropriate design and style

http://www.mlanet.org/publications/tool_kit/presentation.html