Post on 16-Dec-2015
transcript
Private Org VS Unofficial Activity
Governed by AFI 34-223
FSS oversees and guides all PO’s and fundraising activities
Legal provides interpretation of law with recommendations. Legal provide legal advice to FSS, not PO’s
Unofficial activity: current assets < monthly average of $1,000 over 3 month period. UA’s must be registered with PO Office.
“Private Organizations are self-sustaining special interest groups, set up by people acting
exclusively outside the scope of any official capacity as officers, employees, or agents of the
Federal Government.” AFI 34-223 Section 1
Official Business VS PO/UA EventsFSS ActivitiesSquadron PT
Commanders CallsStaff Meetings
CAF DaySquadron team building
events paid for with squadron funds
Booster Club ActivitiesFundraisers
Gift Wrapping at the BX Burrito Sale Softball Tournament
Events put on by a booster club or raised funds for members of your squadron from PO or unofficial activities
Private Organization, Unofficial Activity, or Official Business?
Air Force Sergeants Association
Mtn. Home High School Cheer Parents
4th Annual Turkey Trot 5K
Squadron Booster Clubs
Sunshine and Coffee Funds
Enlisted and Officer Spouses Clubs
Toys for Tots Drive
CAF Day Softball Tournament
Individual people wanting to fundraise
Mtn. Home Chamber of Commerce
Private Organization
None – not base affiliated
Official Business – FSS Event
Private or Unofficial
Unofficial Activity
Private Organization
UA: Item Drive
Official Business
Unofficial Activity
None – not base affiliated
PO Maintenance
Check to see what you need updated
Electronic only - submit via email to 366FSS.Marketing@us.af.mil
Ensure your contact list is up-to-date!
Sign in!
Forms to Submit Mandatory Update Note
Constitution and By-laws Biannual or Changes Approved by FSS and MSG Commanders
Insurance Statement or Waiver
Annual Approved by FSS and MSG Commanders
Letter of Understanding Annual PO liable for all accidents not AF
Financial Statements Annual Signed by Treasurer and President
Budget Annual Template available
Audit or Financial Review Annual Needed If: Annual Revenue ≥ $100,000
Officer Listing Annual or Changes Include Phone and Email
Minutes Quarter More often is optional
POC for
Event
• Write and compile: Request form with needed documentation• Submit
to Private Organization Monitor
PO Moni
tor
• Review and archive documents•
Submit to Legal for review
Legal
• Recommends approval or disapproval based on the regulations and laws•
Returns to PO Monitor - sends to FSS Commander
FSS Commander
• Approves or Disapproves (Note: Constitution and Insurance Waivers continue to MSG/CC)
PO Moni
tor
• Archive copy of approval/disapproval documents
• Sends outcome to POC
POC for
Event
• Maintain copy for records
•Updates PO Monitor on any changes
Info
rmati
on R
outin
g
Package to PO Monitor
All PO files up to date
Official Fundraiser
Request Form
Facility Manager Approval
Advertisements (email, flyer, solicitation)
Temporary Food Permit
Processing Fee
Fundraisers Submit all forms at least 2
weeks in advance Never advertise before
approved 2 fundraisers allowed per
quarter No titles/DoD or AF
references/Seals/Logos Follow the advertising
checklist and use email template
May not sell or serve alcohol On duty vs. off duty issues
Soliciting/Sponsorship• Only FSS can gain sponsors on
behalf of DoD/AF & FW• May not solicit on base…no
exceptions• May solicit off base – make clear it’s
for your PO…not AF• Donor VS Sponsor
• Letter is mandatory – keep copy in files for proof • Remember disclaimer!
• Still need Request approved • Be very careful – your appearance
represents us all
Combine Federal Campaign & Air Force Assistance Fund
FundraisersAFAF Dates3 March – 11 April
Fundraising Opportunities
John Bitrick: 8-6329
Mike Hurt: 8-6333
Steve Vedder: 8-6559
PO Monitor: 8-6903
2014 Air Show
Publicity Opportunities
Host a Half-Marathon Water Station
Boo Bash Booth
Right Start
Contact us for more opportunities!
Ethics Reminders• Official Capacity
– DoD employees may not participate in POs in their official capacities. DOD Directive 5500.7-R, Joint Ethics Regulation (JER), para. 3-202; 5 C.F.R. § 2635.705(a); AFI 34-223, Private Organizations (PO) Program, para. 1.
• Endorsement– DoD employees may not use or permit the use of their Government positions in a manner
that could reasonably be construed to imply agency or government endorsement of PO activities. 5 C.F.R. § 2635.702(b); JER, para. 3-209.
– Exceptions: AFAF, CFC, OPM-approved emergency and disaster appeals, Army Emergency Relief, Navy-Marine Corp Relief Society, certain approved organizations composed primarily of DoD employees or their dependents JER, para. 3-210.
• Logos/Organizational Names– POs may not use the seals, logos, or insignia of the DoD or any DoD Component,
organizational unit, or installation. AFI 34-22, Private Organizations (PO) Program, para. 10.1.1
– POs must have written approval from the installation commander before using the name or abbreviation of the installation or organizational unit. AFI 34-22, para. 10.1.2.1.
• If there are questions, please contact the Private Organization Monitor so they may seek our legal counsel.