11

Procurement CardProcurement Card

Conducted by Finance and Business Services Branch

22

What is a Procurement Card?What is a Procurement Card?

• Credit card

• Commonwealth Bank MasterCard

• DTF sets “The Rules” of use

• Small, one-off or ad-hoc purchases where immediate payment is required

33

Transaction LimitsTransaction Limits

• Individual transaction limit

• Monthly credit limit

• Authorised signatory – otherwise known as the Procurement Card Approver

44

Remember this diagram?Remember this diagram?

55

Procurement card processProcurement card process

66

Records for Records for Procurement CardholdersProcurement Cardholders

• Each cardholder has their own Registered TRIM file

• Monthly bank statements are kept in chronological order

• Collate documentation in transaction order and attach under the monthly statement

• Cardholders may be requested to provide their TRIM file to DHS Internal Audit, which will be returned upon completion of examinations

77

Procurement card verificationProcurement card verification

• Verify transactions in Oracle

• Reconcile against supporting documentation

• Complete task within five business days of monthly, electronic statement

88

Login to OracleLogin to Oracle

• Start button

• Business Applications

• Oracle Financials Web

99

Accurate Oracle dataAccurate Oracle dataProcurement Card moduleProcurement Card module

• Verify each transaction• Charge code(s)• Purchase description• “Paid”

1010

Reconciliation process Reconciliation process

1111

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