Proposal DevelopmentPart I of II

CALS Research DivisionJulene Gaspard

Meredith LuschenBecky Bound

September 16, 2008Website: http://www.cals.wisc.edu/research/

Overview – Proposal Development

Finding funding opportunities Putting together the proposal Routing and submission of the

proposalWISconsin Proposal Electronic Routing

Funding Opportunities – Some Resources

eCALS newsletter CALS Research Division:

http://www.cals.wisc.edu/research/ Funding Opportunities link on left-hand

side Grants.gov Sponsor websites

Read the RFP – What to look for:

Deadline? Postmark or received by? Eligibility? Funding Limits? Expected project length? Method of Submission? Required

forms/format? Electronic: Cayuse, Grants.gov,

Fastlane, ProposalCentral, Email Hard copy – Signatures required?

Read the RFP: What else to look for

Indirect costs: What is the sponsor’s policy? Must be written and applied

consistently Cost share: Is there a matching

requirement? Other funding policies and

restrictions Equipment, Tuition remission

Some Agency Specifics: NSF

Submission is via Fastlane (for now) Broader Impacts and

Intellectual Merit What are participant support costs?

Some Agency Specifics: NIH

Submission is via Cayuse Budget format – Modular or Not Specific announcement overrides

general form instructions

Some Agency Specifics: USDA

NRI is becoming AFRI – Agriculture and Food Research Initiative

Indirect costs: 28.205% Total Direct Costs (TDC) 22% Total Federal Funds, in most cases

Submission is via Cayuse

Federal Agencies - USDA

Cooperative Agreements Indirect costs and Tuition remission not

allowed Applicant must contribute 20% of the

total project budget

Non-federal Agencies

Commodity groups For profit companies Foundations Non-profit organizations

If you remember nothing else: Every agency is different – carefully review

guidelines, procedures, terms/conditions We must have the agency’s indirect cost policy

in writing

Ready to Start Writing? Do this First:

WISPER record – create it and sign it. Contact the Research Division. Let

them know: Opportunity, Agency, and Deadline If there are matching requirements If the proposal involves personnel from

other depts or colleges If the proposal includes other institutions

Considerations: Subcontract vs Fee for Service

Subcontract

Performance measured against whether the objectives of the federal program are met

Has responsibility for programmatic decision making

Has responsibility for adherence to applicable federal program compliance requirements

Would publish with the PI

Considerations: Subcontract vs Fee for Service

Fee-for-service Provides the goods and services within normal

business operations

Provides similar goods or services to many different purchasers

Operates in a competitive environment

Provides goods or services that are ancillary to the project

Subcontract vs Fee for Service: Examples

You are proposing to research the cultural influence of the Green Bay Packers in Wisconsin. A colleague who is a faculty member at UW-Green

Bay is a recognized expert in this area and agrees to lend his expertise to your project. He will essentially carry out a project in Green Bay in parallel to your work in Madison. The two of you will consult with each other regularly to evaluate your findings and determine the next course of action. Subcontract or Fee for Service?

Same project. It happens that UWGB also has a unit within their Psychology department that is highly effective in survey conducting and analysis. Your proposed research includes surveys and you plan to utilize the expertise and services of this unit at UWGB. Subcontract or Fee for Service?

When we have a subcontract

Must have signed paperwork from the institution/organization we are subcontracting to Budget Budget narrative Letter of intent to commit Signature of Institutional Official (not

just the other PI)

Considerations: Commitments

Any effort included anywhere in a proposal is a commitment that must be tracked and certified.

If there is no matching requirement, avoid the words Leveraging, Cost Share, or Match. And NEVER use these words in connection with

funding from a Federal Agency

Routing and Submission

ROUTE your WISPER record to CALS – Anytime – The sooner, the better Add a deadline. If it isn’t an absolute

deadline, let CALS know. Use the Comments tab and the General

tab to include clear instructions and any critical information.

WISPER Crash Course

Routing vs Approvals Access to and ownership of records What WISPER is, what it isn’t

WISPER IS a system to route and manage proposal submissions electronically

WISPER is NOT a system from which to create or submit proposals

Submissions: Cayuse

Work in Cayuse in parallel to WISPER

Proposal will be institutionally approved via WISPER

Proposal review and submission will happen via Cayuse

Submission: Fastlane

Work in Fastlane in parallel to WISPER

Proposal will be institutionally approved via WISPER

Proposal review and submission will happen via Fastlane

Submission: Grants.gov

Work far in advance Upload completed PureEdge (.xfd)

file to the WISPER record. Upload all Word documents to the

WISPER record. WISPER helps to manage and

facilitate the review process. Application file is submitted via the

Grants.gov portal.

Submission: NASA NSPIRES

Work in NSPIRES in parallel to WISPER

Proposal will be institutionally approved via WISPER

Proposal review and submission will happen via NSPIRES

Submission: Paper

Upload to WISPER record for review: Forms that include institutional information or

commitments or require signature Budget and Budget Narrative Project summary

If signature is required, Check “Paper copy to UW SPO” on the General tab. Drop off originals at the CALS Research Division

Review and institutional approval happens in WISPER Coordinate pickup of original paperwork and

proposal submission with CALS

Submission: Email or Other Online System

Upload to WISPER record for review: Forms that include institutional information or

commitments or require signature Budget and Budget Narrative Project summary

If signature is required, note on the General tab and upload form(s) or drop off at CALS. Coordinate with CALS to retrieve signed paperwork

Review and institutional approval happens in WISPER

Coordinate submission with CALS

RSP

Institutional approval for all proposals

Must have: WISPER record signed by PI and

Division All required signatures but theirs Final version of all documents routed Signed documentation for all

subcontracts and cost share commitments

Questions??

CALS Research Division Contacts

Becky Boundrbound@cals.wisc.edu

265-8443

Meredith Luschenmluschen@cals.wisc.edu

261-1500

Julene Gaspardjgaspard@cals.wisc.edu

890-2590