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PROPOSED
BUILDING IMPROVEMENT MEASURES &
LONG RANGE PLANNING OPTIONS
For Bond Referendum
Updated: January 18, 2016
Comprehensive Analysis
2
Table of Contents
Introduction: Building Improvement Measures (BIM) Descriptions ................ 3
District Wide .................................................................................................. 4
High School .................................................................................................... 9
Middle School .............................................................................................. 15
Lake Superior Elementary School ................................................................. 19
Marengo Valley School ................................................................................ 23
Appendix (projects not selected) .................................................................. 27
Comprehensive Analysis
3
Introduction: Building Improvement Measures (BIM) Descriptions
FJJ Solutions’ professionals and consultants along with the School District of Ashland have
engaged in a Long Range Planning Process. This process has involved months of meetings and
discussions to gain input from staff, students, administration and the community. The district
and facilities have been analyzed for Educational Adequacy, Demographics, Facility needs and
overall community use/needs. A Community Task Force spent over 400 volunteer hours and met
formally 4 times to review, discuss and prioritize potential improvements in an effort to present
a recommended project for the School Board’s consideration in providing a bond referendum for
the overall community to decide if they support or not.
These following sections summarize the potential improvements and long range planning
recommendations under consideration by the District.
Note: Any drawings and proposed layouts shown are preliminary and conceptual in nature at
this time. Location/size/shape of the proposed scopes of work may change as the District
intends to continue to gather input from staff and community after a successful voter
approved election.
Through this process, the Task Force, District Staff and Administration have evaluated a
large list of potential improvements. The scopes in this first section of this document
represent only the scopes selected for the bond referendum vote. Information on the
scopes not selected by the District are include in the Appendix for informational purposes
only.
Comprehensive Analysis
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District Wide
DW-1: Facility Maintenance Needs
EXISTING CONDITION:
As mentioned in previous facility assessment reports, the district has done a very good job at
maintaining and preserving their existing facilities through strategic planning and routine
maintenance. However, as with any District, the dollars can only go so far and further
investments are needed. The district’s Director of Building and Grounds and Business Manager
took a hard look at the current and near future needs and prioritized on what they felt should be
included in a potential bond referendum and what could continue to be addressed through
annual capital dollars and funding. The following is a brief description of the facility maintenance
projects proposed for the bond referendum.
PROPOSED UPGRADE& BENEFITS:
Energy Management System Upgrades:
The Energy Management Systems in the facilities are the computer and control devices that
schedule, monitor and control the heating and ventilation equipment. These systems are getting
outdated and newer technology is available to help improve performance and comfort district
wide. The main software system (head end) would be updated to the latest version. Older
control devices and valves would be updated from pneumatic to digital (electronic) control.
Systems would be commissioned and control sequences (control logic) would be reviewed and
updated as needed for improved efficiency and control.
LSE Window / Sill Replacements:
The LSE windows are original and showing signs of failure. The district has already started to
slowly replace these windows along with correcting the sill design on annual basis. Instead of
replacing a few a year, this scope would get the rest of the windows/sill replaced all at once
saving money in the long run.
LSE / MV Playground Equipment Upgrades:
Both playground at the Lake Superior and Marengo Valley are outdated and in need of upgrades.
Both playgrounds would be updated with more modern and safer equipment as needed.
Comprehensive Analysis
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AHS / MV Roof Replacements:
The roof over the original section of the Marengo Valley School is in need of replacement and
was scheduled for replacement in the summer of 2016. Moving this project to the proposed
referendum frees up valuable capital for additional smaller projects. The roof over the proposed
remodeled area (see HS-X later in this document) is nearing the end of its rated life expectancy.
Since this area is to be remodeled and skylights are proposed as part of the upgrade, it makes
sense to replace the roof at the same time.
DW Life Safety (Sprinkler Systems):
New codes now require a facility to be updated in regards to Life Safety if any major additions or
remodeling take place. At this time, unless the proposed plan is significantly reduced, this will
be required at the schools. Scope would install fire sprinkler systems per code at all four schools
(HS, MS, LSE & MV).
DW Wi-Fi – Additional Access Points (Double):
The current district Wi-Fi system is lacking in full coverage for all locations in each facility. As
technology and teaching devices continue to require reliable Wi-Fi coverage, this will need to
continue to grow. Proposed upgrade is to double the total access points with its facilities.
DW Security – Card Access Upgrades:
The current card reader systems in the district will be updated with Door Position and Request
to Exit monitoring for improved safety and security.
DW Security – Additional Exterior Cameras:
There is minimal to none “exterior” camera coverage throughout the district. Four cameras
would be added to the exterior of each site. Specific camera locations to be determined during
design.
DW Asbestos Allowance – Insulation, mastic, tile, etc.:
A good majority of the district facilities square footage was constructed when asbestos
containing materials we often used in many building materials. The district (over time) has
removed (abated) most of these items. However, as with most projects with major remodeling
and renovations, it is common to uncover additional, unseen asbestos and hazardous materials.
The district has set aside an allowance for such situations.
Total Budget Estimate for Facility Maintenance Needs above: $2,934,614
Comprehensive Analysis
6
DW-2: Career and Technical Education Improvements
EXISTING CONDITION:
The District has technical education partnerships with WITC and MMC. Task force felt small
investments and partnering with local businesses would go a long way to matching local work
force needs with high school programming.
PROPOSED UPGRADE& BENEFITS:
Remodel existing career/technical education space at the High school to partner with local
business needs. HVAC, slight remodeling costs and possible equipment purchases are included
to provide safe technical education equipment such as:
• Laser engravers
• CNC lathes
• Spray booths
In addition, provide a space for part of the day at High School for Brad Gingras & Dale Kupczyk to
share their program opportunities with students for possible career opportunities locally.
Feedback from listening sessions and discussions with faculty have identified the need for
expanded programming for students who are interested in careers not requiring post-secondary
education. Many local businesses are interested in identifying qualified workers to enter the job
market with appropriate skills.
Budget Estimate: $80,000
DW-3: Indian Educational Cultural Center Space at High School
PROPOSED UPGRADE& BENEFITS:
Provide an existing space (remodeled) in the high school for respect between the Ashland School
District and its students and families that incorporate the value of life-long education while
maintaining their culture and honoring the traditions of The Bad River Band of Lake Superior
Chippewa Tribe.
Budget Estimate: $50,000
Comprehensive Analysis
7
DW-4: Museum in the Schools Concept
PROPOSED UPGRADE & BENEFITS:
Creating cultural or historical displays at all schools. The project would include a combination of
permanent displays to support curriculum and temporary displays. The temporary displays
would be changed 2 to 4 times each year by volunteer organizations. These displays would be
teaching opportunities as well as ways to connect our local schools and communities together.
Partners – Ashland Historical Society, Odanah Historians, etc…
Estimated multiple permanent and 8 temporary displays
Budget Estimate: $24,000
DW-5: Field House
EXISTING CONDITION:
There is very limited indoor recreational space for health, wellness and recreation for the entire
region served by the Ashland School District.
PROPOSED UPGRADE & BENEFITS:
Add a 56,000 square foot field house, 200 meter running/walking track with track and field
options for athletic, community fitness, regional events & educational use.
Ideally this includes:
• Walking/running track
• Multiple courts/basketball/volleyball/tennis/with multi-use sport court surface
• Bleachers for events
• Segmented curtains
• Batting cages/ indoor soccer/lacrosse/ yoga/aerobics/ track and field/etc…
• Storage
• Restrooms (minimal locker room facilities)
The plan for this facility is for Community and other stakeholder use and not just school use.
Potential partners for ongoing scheduling and operational cost partnerships include:
Ashland Schools / WITC / Northland College / Community Education / Parks and Rec / other.
Benefits include:
• Providing recreational space for school needs so kids aren’t having to practice so late on
school days
• A large space for educational use during the day (example of physics classes)
• A community use space during winter months
Comprehensive Analysis
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• District and community hosting regional events vs. always having to travel elsewhere
• Economic impact due to hosting events for out of town communities coming to Ashland
• Giving kids a safe and productive place to be after school and on weekends
• Partnership with Northland College and WITC helps attract college students
• Community and student health and wellness
Budget Estimate: $12,900,000
Comprehensive Analysis
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High School
HS-1: Remodel Northwest Class/IMC Area
EXISTING CONDITION:
The current classroom wing of the building was constructed with temporary walls that can be
easily modified. These walls also do not block sound well and make it difficult to allow for lessons
that include student interactions without disrupting neighboring classrooms. Current classrooms
are undersized and lack natural daylight in interior classrooms
PROPOSED UPGRADE & BENEFITS:
Renovation will include expanding classroom size and clustering classrooms which will allow
teachers to collaborate and give students the opportunity to work in small groups or
independently while under supervision of the teacher. The media center area will be upgraded
with added technology to provide resources to staff and students.
Budget Estimate: $5,490,000
Comprehensive Analysis
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HS-2: Remodel Existing Art Space to Charter Space
EXISTING CONDITION:
The current spaces for art are poorly designed limiting effectiveness. The Charter school program
is currently located in the Northwest classroom/IMC area and is not located near the support
spaces needed for the program.
PROPOSED UPGRADE & BENEFITS:
Renovation of the art space into the Charter School space (orange) will allow the Charter school
to more effectively provide programming to the students and improve the design of the art room.
Budget Estimate: $595,000
Comprehensive Analysis
11
HS-3: Remodel / Expand Family and Consumer Science (FACS)
EXISTING CONDITION:
The current family and consumer science area is inefficient. Classroom 252 is significantly
undersized.
PROPOSED UPGRADE & BENEFITS:
Renovation of the space (blue) will allow staff and students to work more effectively with better
access to the cafeteria area and improved instructional spaces.
Budget Estimate: $465,000
Comprehensive Analysis
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HS-4: Special Education Suite
EXISTING CONDITION:
There is currently a lack of the necessary spaces for special education staff and students in the
high school.
PROPOSED UPGRADE & BENEFITS:
Creation of this special education area (green) will allow staff and students to work in a classroom
environment that is designed for the unique needs of the special education students. This will
also allow special education teachers to collaborate and share resources. Proximity to FACS and
Technical Education programs will provide a valuable resource to students and staff.
Budget Estimate: $465,000
Comprehensive Analysis
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HS-5: Addition – Move Main Entrance to South End / Remodel Existing
EXISTING CONDITION:
The current configuration of the office in relationship to the main entry does not allow for direct
supervision of the main school entry.
PROPOSED UPGRADE & BENEFITS:
Create a vestibule / office space at a new main entry (South End) to serve as a welcoming control
center for visitors and daily traffic that will allow better monitoring and control for security. A
door would be added from within the vestibule directly into the office area to provide a more
secure entry sequence into the school. Existing administration areas would be re-configured and
remodeled. This would allow the nurse to have an adequately sized office.
Budget Estimate: $600,000
Comprehensive Analysis
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HS-6: Commons / Auditorium Refresh
EXISTING CONDITION:
The current cafeteria/commons auditorium area is dated.
PROPOSED UPGRADE & BENEFITS:
Renovation to this area will provide the school and community with a facility that is welcoming
and inviting for students during the day and the community during events. Food service
equipment would be blocked from view in a secure area when not in use.
Budget Estimate: $300,000
Comprehensive Analysis
15
Middle School
MS-1: Shop Addition / Remodel
EXISTING CONDITION:
The current area is undersized for the number of students accessing this area.
PROPOSED UPGRADE& BENEFITS:
Expansion of this area (orange) will provide needed work space for student projects as part of
the PLTW program which promotes student interest in pre-engineering programs. It will also
provide more space for the art program.
Budget Estimate: $550,000
Comprehensive Analysis
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MS-2: Class Addition / Remodel – Break Out Spaces
EXISTING CONDITION:
The current classrooms in 6th grade are under-size, there is need for more special education
classrooms, and additional breakout spaces are needed for instruction.
PROPOSED UPGRADE & BENEFITS:
A total of 3 classrooms and support spaces will be added on to the facility. Two existing
classrooms will be remodeled into breakout spaces. Existing class spaces will be expanded
(convert 2 classrooms into 1 and convert 3 classrooms into 1) for integrated, team teaching. The
addition of break-out spaces allows teachers and students the ability to have alternative and
dynamic classroom space, work in small groups, individual instruction, or independent learning
while under the supervision of the instructor.
Budget Estimate: $2,152,500
Comprehensive Analysis
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MS-3: Library Expansion
EXISTING CONDITION:
The current library is undersized for the number of students in the school. The middle school
also has no good space for large group presentations other than the lunch room and gym (neither
of which make good presentation settings).
PROPOSED UPGRADE & BENEFITS:
Expansion of the library will allow more students and staff to access this area. Expansion would
tie into the proposed breakout spaces (MS-3), offering further grouping flexibility and
differentiation of learning. The library could also be used for large group presentations (2-4
classes at a time).
Budget Estimate: $600,000
Comprehensive Analysis
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MS-4: Addition to Existing Commons
EXISTING CONDITION:
Their current cafeteria space is too small for the number of students eating lunch during each
lunch period.
PROPOSED UPGRADE & BENEFITS:
Expansion of this area will provide space for students to eat lunch in an appropriate sized space
(allows for round tables) and provide necessary break-out space for student use during and day
and community use after school.
Budget Estimate: $337,500
Comprehensive Analysis
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Lake Superior Elementary School
LS-1: Four (4) Kindergarten Room Addition (with RR’s)
EXISTING CONDITION:
Some current Kindergarten classrooms are located in other wings of the building and are under-
sized without washrooms.
PROPOSED UPGRADE & BENEFITS:
Adding four additional kindergarten classrooms that are appropriately sized with washrooms will
meet the educational needs of these students and will provide necessary space in the building
for the current student population.
Budget Estimate: $1,350,000
Comprehensive Analysis
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LS-2: Center “Smaller” Secure Entry (with 2 Principal & 2 Secretary Offices)
EXISTING CONDITION:
There are two separate main entrances and the current configuration of the offices in
relationship to the main entries does not allow for direct supervision and access control.
PROPOSED UPGRADE & BENEFITS:
Create a vestibule space at a new central main entry to serve as a welcoming control center for
visitors and daily traffic that will allow better monitoring and control for security. A door would
be added from within the vestibule directly into the office area to provide a more secure entry
sequence into the school. Administration areas would be re-configured to accommodate the
new entry sequence into the school. New entrance would house two principals, two secretaries
and small conference space.
Budget Estimate: $500,000
Comprehensive Analysis
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LS-3: Remodel Existing Office Spaces for Pupil Support Services
EXISTING CONDITION:
The current spaces are adequate for office areas but not located adjacent to entry area. With the
proposed new entrance options (LSE-2) specific functions will be moved from the current office
location to the new, freeing up space.
PROPOSED UPGRADE & BENEFITS:
Renovation of these spaces to provide necessary rooms for additional staff in the building will
provide needed work spaces for support staff in special education and mental health.
Budget Estimate: $80,000
Comprehensive Analysis
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LS-4: Charter Relocation / Addition
EXISTING CONDITION:
The charter school classrooms are currently located in one wing of the elementary school which
displaces the grade levels that originally occupied those spaces.
PROPOSED UPGRADE & BENEFITS:
Adding a wing onto the school for the charter program would allow the program to design a space
that meets their educational delivery needs and re-establishes the original design of grade-level
learning areas for the traditional classroom areas.
Budget Estimate: $1,250,000
Comprehensive Analysis
23
Marengo Valley Elementary School
MV-1: Cafeteria / Encore Addition / Storage, RR Remodel
EXISTING CONDITION:
There is not an appropriate space for students to eat lunch.
PROPOSED UPGRADE & BENEFITS:
Cafeteria addition is necessary to provide students with an appropriate lunchroom designed for
that purpose that can also be used for other services during non-lunch times.
Budget Estimate: $725,000
Comprehensive Analysis
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MV-2: Secure Entry – Remodel Admin. Area into Adjacent Classroom
EXISTING CONDITION:
The current configuration of the office in relationship to the main entry does not allow for direct
supervision of the main school entry.
PROPOSED UPGRADE & BENEFITS:
Create a vestibule space at the main entry to serve as a welcoming control center for visitors and
daily traffic that will allow better monitoring and control for security. The existing interior doors
and frames would be removed and a new set of lockable interior doors and frames would be
installed. A door would be added from within the vestibule directly into the office area to provide
a more secure entry sequence into the school. Administration areas would be re-configured and
expanded into the adjacent classroom to accommodate spaces as identified below.
Budget Estimate: $290,000
Comprehensive Analysis
25
MV-3: Expand Existing Gym (old stage area), Add Storage / Flex Space
EXISTING CONDITION:
The current gymnasium is under-sized.
PROPOSED UPGRADE & BENEFITS:
Remove the original stage area and expand gym to this new space. Infill behind gym for new
breakout space and gym storage. Expansion of the gym will provide needed space for students
and the community to meet the wellness needs of all.
Budget Estimate: $542,500
Comprehensive Analysis
26
MV-4: Two (2) Kindergarten Room Addition with RR’s
EXISTING CONDITION:
The kindergarten classrooms are not designed for kindergarten students with appropriate
washrooms.
PROPOSED UPGRADE & BENEFITS:
Addition of adequately sized kindergarten classrooms will meet those student’s needs while
freeing up space to meet over-crowding needs in the building.
Budget Estimate: $675,000
Comprehensive Analysis
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APPENDIX
(Projects not selected and not part of Referendum)
The following items were considered by the Community Task Force and District, but in the end
not chosen to be part of the Bond Referendum project.
Comprehensive Analysis
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DW: Facility Maintenance Needs
The following District Wide (DW) Facility Maintenance needs are not part of the bond
referendum and will be addressed over time through annual capital/maintenance dollars.
HS - Replace Existing Classroom Windows
HS - Re-Roof remaining areas
HS - West Driveway Replace - Mill and Overlay
LS - Upgrade Security Camera's
LS - Air Handling Unit Replacements
LS - Bike Trail - Patch, Crack Seal & Seal entire path (exist. Bid)
MV - Interior Security Cameras
DW - LED Interior Lighting Upgrades - Allotment
DW - Flooring Upgrades - 50 rooms - Allotment
New Rubberized Track Surface
Existing Bid: HS/LSE Parking Lots, LSE W. Drive, BB courts & Maint. Rd.
Budget Estimate: $2,225,000
LS: Two (2) Kindergarten Room Addition (with RR’s)
EXISTING CONDITION:
Some current Kindergarten classrooms are located in other wings of the building and are under-
sized without washrooms.
PROPOSED UPGRADE & BENEFITS:
Adding two additional kindergarten classrooms that are appropriately sized with washrooms will
meet most of the educational needs of these students and will provide some necessary space in
the building for the current student population. New rooms will be located in the same spot as
the Four (4) classroom option (LSE-1), but will only be a two (2) class addition.
Budget Estimate: $675,000
Comprehensive Analysis
29
LS: Center Secure Entry / Offices / Family Center
EXISTING CONDITION:
There are two separate main entrances and the current configuration of the offices in
relationship to the main entries does not allow for direct supervision and access control.
PROPOSED UPGRADE & BENEFITS:
Create a vestibule space at a new central main entry to serve as a welcoming control center for
visitors and daily traffic that will allow better monitoring and control for security. A door would
be added from within the vestibule directly into the office area to provide a more secure entry
sequence into the school. Administration areas would be re-configured to accommodate the
new entry sequence into the school. Addition would also in space for support services including
Family Center and ASP/EC.
Budget Estimate: $1,500,000
Comprehensive Analysis
30
LS: Add One (1) Flex / Breakout Space Addition
EXISTING CONDITION:
The current elementary school was designed without spaces necessary to meet the needs of 21st
Century students.
PROPOSED UPGRADE & BENEFITS:
Creating a space for student and staff use that is adjacent to the classrooms provides an
opportunity for small group work, independent or tutoring support and collaborative space for
projects and activities. This option would look at adding “one” of the spaces shown below.
Budget Estimate: $500,000
Comprehensive Analysis
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LS: Add Two (2) Flex / Breakout Spaces Addition
EXISTING CONDITION:
The current elementary school was designed without spaces necessary to meet the needs of 21st
Century students.
PROPOSED UPGRADE & BENEFITS:
Creating a space for student and staff use that is adjacent to the classrooms provides an
opportunity for small group work, independent or tutoring support and collaborative space for
projects and activities. This option would look at adding “two” of the spaces shown below.
Budget Estimate: $1,000,000
Comprehensive Analysis
32
MV: Additional Event Parking (50 stalls)
EXISTING CONDITION:
Parking during special events requires parents/community members to park on the highway to
attend programs.
PROPOSED UPGRADE & BENEFITS:
Additional parking on site will reduce safety concerns and limit the need parking on the highway
during special events.
Budget Estimate: $94,317