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Public Engagement with Research
Masterclass 8: Risk Assessment
Professor Vanessa Toulmin Tom Fleming, Head of Health and Safety Steve Rimmer, CADS Richard Eyre, Sheffield City Council
05/11/2013 © The University of Sheffield
05/11/2013 © The University of Sheffield
Outline of session
2pm Welcome
2.10 – 2.30pm Tom Fleming
2.30 – 3.00pm Professor Vanessa Toulmin
3.00-3.20pm Richard Eyre
3.25-3.45pm Steve Rimmer
3.45-4.00pm Round up and questions
Introduction to the project and Public Engagement with Research team
• Introduction to the Public Engagement
with Research Team
• The Masterclass series
• What we can do to help?
05/11/2013 © The University of Sheffield
Masterclass series
Masterclass title Date & time
What to think about when organising your public engagement event 27th February 2-5pm
How to identify partners in the city? Internal and external 27th March 1-4pm
Public Engagement or Widening Participation/ Outreach? Organising for children and young people – what you need consider
24th April 1-4pm
Relating Public Engagement to Impact 29th May 1-4pm
Costing your Public Engagement activity and how the University finance systems work 26th June 1-4pm
Film & documentary skills 31st July 1-4pm
Writing a funding bid and identifying potential funds 26th September 1-4pm
Writing a risk assessment for your event 30th October 1-4pm
Media and social media training 20th November 1-4pm
Ideas for evaluating your public engagement event 18th December 1-4pm
05/11/2013 © The University of Sheffield
Who is here?
• About the audience – show of hands
• Who is here? Academic, professional services
staff and students.
• Who has organised a public event before? Who
has organised 5 or more?
This is an inclusive environment to come together
to learn and share experiences of public
engagement
05/11/2013 © The University of Sheffield
What is Public Engagement?
• “Public engagement describes the myriad of
ways in which the activity and benefits of higher
education and research can be shared with the
public. Engagement is by definition a two-way
process, involving interaction and listening, with
the goal of generating mutual benefit ”
National Coordinating Centre for Public
Engagement
• The University’s Good Research and
Innovation Practices policy
www.sheffield.ac.uk/ris/grip
• Minimum accepted practices in public
engagement
• Higher practices to aspire to
05/11/2013 © The University of Sheffield
Tom Fleming
Health and Safety
05/11/2013 © The University of Sheffield
Professor Vanessa Toulmin
Risk Assessments – where to start?
• A risk assessment should identify potential
risks and actions to minimise the potential
for them to happen
• Internal event – University risk
assessment form
• External event – be lead by the needs and
usage of the venue. You may need a long
lead in time
05/11/2013 © The University of Sheffield
You need to consider:
• Public and audience
• Venue and context
• Artist/ event
05/11/2013 © The University of Sheffield
05/11/2013 © The University of Sheffield
05/11/2013 © The University of Sheffield
Festival of the Mind 2012
Spiegeltent Risk Assessment
• What is the main consideration for a risk
assessment in an external venue?
• Considered all aspects of having the tent in the
city centre: including Capacity numbers for
Spiegeltent, flooring and stairs, emergency fire
evacuation, lighting, roof material within the
Spiegel tent, venue compound & toilets, tables
and chairs, entrance to the tent and anti-social
behaviour.
05/11/2013 © The University of Sheffield
05/11/2013 © The University of Sheffield
• Risks were rated according on chance of happening,
how severe the risk could be
• Actions put in place to minimise the risks
What is the
Hazard
What is the
Potential
Harm
Who is at
Risk
Existing Control/
Proposed Control
Measures
Likeli
hood
Severity Risk
Rating
Capacity
numbers for
Spiegeltent
Main entrances
Front of the
tent
Emergency exit
point located at
the rear of the
tent
General
Public
Members of
University
Staff
Volunteers for
the festival
Removal of the booth in
the entrance to the tent
during the evening events.
SIA security staff at the
entrance during evenings.
Ticketed events
Clickers to ensue the
capacity of people are
monitored in to the tent.
Stewards with access to
the fire extinguishers close
by.
Maximum capacity in the
evening is 250
Shutter doors will be
removed from 6:00 pm
each evening
1
1
2
05/11/2013 © The University of Sheffield
Fright Night 2013
05/11/2013 © The University of Sheffield
Dangerous science – risk assessment example
05/11/2013 © The University of Sheffield
Hazards2
List what could
cause
harm from this
activity
e.g. working at
height, trip
hazard, fire,
etc.
Who
exposed
List who
might be
harmed
from this
activity
e.g. staff,
contractors
contributor
public, etc
Risk3
For each
hazard,
decide
level of
risk as if
you
were to do
the
activity
without
your
controls
Control measures
For each hazard, list the measures you will be taking to minimise the
risk
identified
e.g. appointing competent persons, training received, planning and
rehearsals, use of personal protective equipment, provision of first
aid,
etc.
Risk3
For each
hazard,
now decide
level of
risk once all
your
controls are
in place
Working with
Flash
Cotton
.
ALL
HIGH
Likely,
Severe
Flash cotton is a commercially available explosive, but if handled correctly is
very safe. The flash cotton is only of danger when it is fully dry, in the wet
state it is regarded as a flammable solid.
Therefore the flash cotton will be kept wet whenever possible. When wet it
will be stored in its small plastic bags, in a non-conduction sealed box. In the
COSHH cupboard if there is one.
When needed only the amount required will be dried using the pyrex bowl,
heat proof tile and hairdryer. Once dry it will be kept in a non-conductive,
open bowl away from sources of ignition, and members of the public. It will
be labelled so other partners with access to the area will not touch.
Any excess flash cotton will be wetted again and stored as above. SDS sheet
for flash cotton and string should be read in conjunction with this RA
LOW
Unlikely,
Moderate
Fright Night - risk assessment example What is the
Hazard
What is the
Potential
Harm
Who is at Risk Existing Control/
Proposed Control
Measures
Like
-lihood
Seve
rity
Risk
Rating
2. Public Threats,
drunken
behaviour,
intimidating
gangs
Students & Staff
of the University
Brief students on what the
expectation is of then.
Advise what they can and
cannot do. Provide them
with a full safety plan for the
event. Ensure that none of
the students work along and
that they are always
accompanied by UOS
member of staff and security
team member. Ensure that
all safety procedures are
followed by University staff
and Students.
All students and staff are
covered for this event. All
insurance Public Liability risk
lies with The University of
Sheffield
2 1 2
05/11/2013 © The University of Sheffield
Public Lecture Risks
• What is the reputational risk to the
University?
• Is it valid research?
• Who is the audience?
• Is your lecture about something
controversial?
05/11/2013 © The University of Sheffield
Wondershow
http://www.youtube.com/watch?v=lhvouU1S
0WM&desktop_uri=%2Fwatch%3Fv%3Dlhv
ouU1S0WM&app=desktop
Public engagement mishaps
• Member of staff fell down stairs of yellow
bus (Mobile University)
• Electricity generator failure cause tent to
collapse on audience (Mobile University)
• Aggressive behaviour by public
(Tramlines)
• Evaluation poster got defaced
(Tramlines)
05/11/2013 © The University of Sheffield
Public engagement mishaps
• Student got finger
caught between 2
magnets (Tramlines)
• Speaker not turning up
• Lost children
• Protestors
• Weather
05/11/2013 © The University of Sheffield
Richard Eyre
Sheffield City Council
Steve Rimmer
CADS
External evaluation of Public Engagement Team
• Data collection planned
from 19th November
• On-line survey, focus
groups and individual
interviews
05/11/2013 © The University of Sheffield
Opportunities for engagement – what is coming up?
Platforms:
• Festival of Social Science (November 2013)
• Children’s Festival (June 2014)
• Doc/Fest (June 2014)
• Festival of the Mind (September 2014)
For further information contact:
• Greg Oldfield, Head of Public Engagement
• Fran Marshall, Research and Evaluation
Manager
• Addison Building Room A100
• engage@sheffield.ac.uk
05/11/2013 © The University of Sheffield
Questions
05/11/2013 © The University of Sheffield
To Discover And Understand.