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Purchase Order No: 05854096 (40) Dated: 19/09/2014 M/s EIMCO ELECON (INDIA) LTD
ECL Page 1 of 21
EASTERN COALFIELDS LTD. ( A Subsidiary of Coal India Limited)
Chairman-Cum-Managing Director’s Office,
Materials Management Department,
Sanctoria, P.O. Dishergarh -713 333,
Dist-Burdwan (W.B.), India
Phone No. 0341-2523606 & FAX 0341-2522061 / 2520459
E-mail: eclpurchase05@gmail.com CIN-010101WB1975GOI030295
Purchase Order No: 05854096 (40) Dated: 19/09/2014
To, Registered with A/D
M/s EIMCO ELECON (INDIA) LTD., Phone No: 02692-230502
ANAND SOJITRA ROAD, E-mail: mksingh@emtici.co.in
VALLABH VIDYANAGAR, GUJRAT – 388120. FAX: 02692-236506
(Please quote Purchase Order No. & Date in all your correspondence)
Type of Tender : Domestic Open tender
Whether Govt. /PSU : Private
Category of Firm : Heavy/ Large Scale Industry
Dear Sir,
Sub: Formal Order for Supply of DGMS Approved 1.5 Cu. Mtr. Capacity, Std. Height LHD
With Gate End Box
Ref: 1) E- tender no: ECL/PUR/E/51211129&51311040/LHD/101 opened on 10.12.2013
(offline) &11.12.13(online)
2) Your Offer No. EIM/UGM-TYRE/761 dated 28.11.2013, online offer against E-
tendering and your subsequent letters ending with letter no. ASN/ECL/12364 dated
12.03.2014 & email dt 17.09.2014
4) LOI ref no: ECL/PUR/51211129&51311040/LHD/2299 dated 28.03.2013
01. Scope of supply:
Total order value: Rs. 43,98,880.33 ( Rupees Forty Three Lakhs Ninety Eight Thousand Eight
Hundred Eighty and Paisa Thirty Three only)
s/no Description of Item Electro Hydraulic Standard Height Load Haul
Dump machine complete with 525 ± 6% V FLP
Electricals including Gate End Box.
Machine should have valid DGMS approval.
Detailed technical Specifications mentioned in
Annexure X.
1 Quantity 1 no.
2 Basic Price (in � ) 38,38,800.00
3 Excise Duty @ 10.30% (in � ) 3,95,396.40
4 CST @ 2% (in � ) 84,683.93
5 Freight Charges (in � ) 80,000
6 Packing, Forwarding, Transit
Insurance & Other Charges (in � ) 0.00
7 Landed Price 43,98,880.33
Purchase Order No: 05854096 (40) Dated: 19/09/2014 M/s EIMCO ELECON (INDIA) LTD
ECL Page 2 of 21
• MAKE : EIMCO ELECON (INDIA) LTD.
• Brand Name : Model 811 Electro-Hydraulic Flame-proof DGMS approved Load Haul
Dump Machine (Standard Height) having 1.5 Cu. Mtr. SAE Heaped capacity Push Plate
Type Front Discharge Bucket, equipped with continuously rated duty condition, 37 KW
FLP Induction Electric Motor suitable for 525 Volts +/- 6%, 3 Phase, 50 Hz, A.C. System
including Gate End Box.
• Material Code: 13751062/ 23900750692
02. Price: The above prices are on F.O.R. Destination basis and shall remain FIRM till
completion of supply.
03. Excise Duty & Educational Cess: Shall be payable at actual on submission of documentary
evidence within the scheduled delivery period. Current rate is 10.30% (including Educational
Cess & Higher Education Cess).
Refund/credit, if any, obtained shall be passed on to ECL which shall be certified by your
auditor. Any increase in Excise Duty within the original delivery period may be considered on
the basis of merit after receipt of request from you with supporting documents. No increase in
Excise Duty beyond the scheduled delivery period will be admissible. However, in case of
decrease in Excise Duty within and beyond the original delivery period, the same will be
applicable.
04. Sales Tax: concessional CST shall be payable at the rate of 2% against “C” form. Any
increase in concessional CST within the original delivery period may be considered on the basis
of merit after receipt of request from you with supporting documents. No increase in CST
beyond the scheduled delivery period will be admissible. However, in case of decrease in CST
within and beyond the original delivery period, the same will be applicable.
05. Packing and Forwarding charges: Nil
06. Freight charges, up to destination: Shall be payable at a ceiling limit of Rs.80,000.00 per
unit.
07. Insurance charges, up to destination: Nil. Safe delivery of the consignment to consignee
will be your responsibility at your cost & risk.
08. Security Deposit: You shall have to furnish a Security Deposit for 10% (Ten Percent)
of the total ordered value on landed basis (FOR Destination) i.e. Rs. 4,39,888.00 (Rupees
Four Lakhs Thirt Nine Thousand Eight Hundred Eighty Eight only) towards Security
Deposit. Security money may be submitted in the form of Bank Guarantee in our prescribed
format enclosed as Annexure-A or in the form of Bank Draft of any Scheduled/Nationalized
Bank payable at Asansol drawn in favor of “Eastern Coalfields Limited”. The Security Deposit
has to be submitted within 15 days of placement of order. The Security Deposit will be kept
valid till completion of supply.
If so desired, Security Cum Performance Bank Guarantee may also be submitted in prescribed
format enclosed an Annexure – C (Format for Security cum Performance Bank Guarantee) in
place of Separate Security money and Performance Bank Guarantee. The same has to be
submitted within 15 days of placement of order. Security Cum Performance Bank Guarantee has
to be kept valid at least for 24 months and has to be extended till completion of
Guarantee/Warranty period.
Purchase Order No: 05854096 (40) Dated: 19/09/2014 M/s EIMCO ELECON (INDIA) LTD
ECL Page 3 of 21
09. Delivery: LOI no. ECL/PUR/51211129&51311040/LHD/2299 dated 28.03.2013
stipulated delivery within 4 to 5 months from the date of issue of order. However early delivery is
acceptable & appreciable. Against LOI Complete machine was delivered to Sodepur Central
Stores, ECL on 05.04.2014 vide invoice no. 11132239 dated 29.03.2014 and pa slip no. 11190
dated 29.03.2014
10. Consignee: Dy. General Manager (Stores), Sodepur Central Stores, ECL, PO: Sunderchak-
713360, Dist.: Burdwan, West Bengal.
11. Paying Authority: General Manager (Finance)-I/C, ECL, CMDs Office, Sanctoria, P.O.
Dishergarh-713333, Dist. Burdwan (West Bengal).
12. Terms of Payment: 100% payment shall be made within 21 (twenty one) days of receipt and
acceptance of materials by the consignee or submission of bills together with documents
stipulated in the order, whichever is later.
Payment would be made through e-payment, the details for which shall be as under:
A) Name of the Payee in Block Letters EIMCO ELECON (INDIA) LIMITED
B) Address Anand- Sojitra Road, Vallabh
Vidyanagar - 388120, Dist. : Anand,
Gujarat, India
C) Bank A/c No. of Payee A/C NO. : 00000010201747608
D) Name of the Bank STATE BANK OF INDIA
E) Name of the Branch & Branch Code SP.COMMERCIAL BRANCH,
ANAND, BRANCH CODE : 4084
F) PAN CARD No. of Payee AAACE4645C
G) INDIAN FINANCIAL SERVICE CODE (IFS Code) SBIN0004084
13. Submission of Bills: You shall have to submit bills (five copies) to the consignee along with
the consignment and challan along with the requisite document, specified in Order. The
consignee shall then send SR Notes, Challan, Inspection Note and Three copies of bills
(including original) and any other requisite documents to the Paying Authority.
a) The following additional information should be incorporated in your invoice as per Central
Excise Act so that ECL may avail CENVAT Credit under rule 11(2) of Central Excise
Rules.
i) Name of the Consignor
ii) Address of the Consignor
iii) Centralized Central Excise Registration No. of Consignor
iv) Address of Corporate Office
v) Central Excise Division
vi) Central Excise Range
vii) Commissionerate
viii) TIN No. & VAT No.
ix) Name and address of the Consignee
x) Central Excise Registration No. of Consignee
xi) Central Excise Range, Division and Commissionerate of Consignee
xii) Description and classification of goods
xiii) Time and Date of removal
xiv) Mode of Transport and Vehicle Registration No. & RR No.
xv) Rate of Duty
xvi) Quantity and Value of Goods
xvii) Excise Duty, Primary Edu. Cess & S.H. Edu.Cess
Purchase Order No: 05854096 (40) Dated: 19/09/2014 M/s EIMCO ELECON (INDIA) LTD
ECL Page 4 of 21
xviii) Invoice should in Triplicate. (Original for buyers, Duplicate for Transporter and
Triplicate for Consignor/Assessee).
b) Information relating to ECL to be incorporated by you in your invoices :
a) Centralized Central Excise Registration No. of ECL: AAACE7590EEM001
b) Address of Corporate Office: Office of CMD, Eastern Coalfields Limited, Sanctoria-713
333.
c) Central Excise Division: Asansol II, Senraleigh Road, Asansol-713 305
d)Central Excise Range : Kulti, X-10, South Road, Burnpur- 713325
e) Commissionerate: Bolpur (West Bengal).
f) TIN No. & VAT No. : 19741701222 & 19741701028.
g) Centralized Service Tax Registration No. of ECL : AAACE7590EST007
Separate bills (five copies)/Challan should be raised for each consignment.
One copy of the Dispatch documents of the each consignment should invariably be forwarded to
this Office, ECL, HQ. Sanctoria.
Following documents, duly authenticated by you, wherever required, should be submitted along
with Bill(s) –
I. 100% Bill(s) in Quintuplicate duly pre-receipted and stamped.
II. Receipted challan
III. Copy of the Consignment note
IV. Price Certificate
V. Price Fall Clause Certificate
VI. Any other documents specified in the order
14. Mode of Dispatch: Materials shall be dispatched by Road freight paid.
It shall be your responsibility to arrange for the stores being sufficiently and properly packed for
transport by road so as to their being free from loss or injury on arrival at destination. The
packing of the stores shall be done at your expense. Way Bill, if required, may be obtained from
consignee for which a request may be sent to them indicating following details –
I. TIN/VAT No.
II. CST No.
III. Full address with pin code
IV. PAN No.
15. Inspection:
i. No initial inspection will be made. Final inspection will be made at the consignee’s end
after receipt of the materials and the same shall be final and binding upon the supplier.
ii. If any stores are rejected, consignee will have liberty to:-
a) Allow the supplier for satisfactory replacement of the rejected part within a specified
time and supplier will bear the cost of replacement such as freight etc. and any such
replacement will be without being entitled to any extra payment.
b) Buy elsewhere the quantity of stores similar to those rejected at the risk and cost of the
supplier.
c) Terminate the contract whether in part or whole. Rejected part / quantity shall have to be
removed by the supplier within 15 days of receipt of intimation of rejection.
16. DGMS Approval: Machine along with electrical must be accompanied with notarized copy of
valid DGMS approval certificate, failing which the consignment shall be liable for rejection.
Purchase Order No: 05854096 (40) Dated: 19/09/2014 M/s EIMCO ELECON (INDIA) LTD
ECL Page 5 of 21
17. Guarantee/Warranty:
Machine should be guaranteed for a period of 12 months from the date of installation or 18
months from the date of receipt and acceptance of materials whichever is earlier against any
manufacturing defects/ bad workmanship, etc.
The supplier warrants that the goods supplied under the contract are new, unused of the most
recent improvement in design and materials unless provided otherwise in the contract. The
supplier further warrants that all goods supplied under this contract shall have no defect arising
from design, materials or workmanship (except when the design and/ or materials is required by
the purchaser's specification) or from any act or omission of the supplier, that may develop
under normal use of any act or omission of the supplier, that may develop under normal use of
the supplied goods in the conditions prevailing in the country of final destination.
18. Performance Guarantee / Availability 18. a. Performance Bank Guarantee: You will have to furnish a Performance Bank Guarantee
on any nationalized/scheduled bank in India valid for the period of Guarantee/Warranty for 10%
landed value of the materials including taxes and other levies etc. on order as a coverage towards
the suppliers performance against the contract, in the standard format enclosed in Annexure-B.
The Performance Bank Guarantee must be submitted within 3 weeks of placement of formal
order and is to be sent directly by the bankers to the office of GM (MM) by registered post. No
payment will be done without submission of Performance Bank Guarantee. The validity of PBG
may be extended in case the tendered items do not work satisfactorily within the validity of the
PBG. The Bank Guarantee should be furnished on a Non-Judicial Stamp paper worth �.100/= or
more and as per the standard format of ECL. The stamp paper for the purpose of Bank Guarantee
must be in the name of the issuing Bank. The total value of the PBG shall be Rs. 4,39,888.00
(Rupees Four Lakhs Thirty Nine Thousand Eight Hundred Eighty Eight only)
18. b. Guaranteed Performance Availability: You have to ensure that availability of each machine is not less than 75% of the total production
shift hours over a period of 12 months from the date of commissioning.
For every 1% fall in availability below 75%, 1% value of the equipment will be deducted from
the performance Bank Guarantee for 10% landed value of the order, to be submitted by the
tenderer against individual machine.
In case, fall in percentage availability below 75% exceeds 10%, the equipment will be rejected
outright and the tenderer will have to refund the full amount.
The following formula shall be adopted while calculating percentage availability: -
% Availability = [ (X) – (Maintenance Hours + Break Down Hours)] / (X) x 100.
Where (X) = Actual working days (may vary between 310 to 350 days) x 24 Hours.
19. Manufacturer’s Guarantee and Test Certificate: Manufacturer’s Guarantee and Test
Certificate should be furnished by you along with the supply.
20. Price Certificate: You will have to certify on the bill that the prices charged are not higher
than that applicable to all your customers including Coal Company and other Indian Govt.
Deptt./Organization/DGS&D/CIL and its Subsidiaries etc.
21. Price Fall Clause: (A) The prices charged for the stores to be supplied under the purchase
order by the supplier shall in no event exceed the lowest price at which supplier sells the stores
or offers to sell the stores of identical description to any customer during the tenure of the supply
order.
(B) If any time during the said period, the supplier reduces the sale price, sells or offers to sell
such stores to any other customer at a price lower than the ordered price, they shall forthwith
Purchase Order No: 05854096 (40) Dated: 19/09/2014 M/s EIMCO ELECON (INDIA) LTD
ECL Page 6 of 21
notify such reduction of sale or offer to sell to us to enable us to amend the rates of the order.
22. Liquidated Damages In the event of failure to delivery or dispatch the stores within the stipulated date/period in
accordance with the samples and/or specifications mentioned in the supply order and in the event
of breach of any of the terms and conditions mentioned in the supply order, we have the right:
a) To recover from you, as agreed, liquidated damages, a sum not less than 0.5% (half
percent) of the price of any stores which you have not been able to supply as aforesaid
for each week or part of a week during which the delivery of such stores may be in
arrears limited to 10%. Where felt necessary the limit of 10% can be increased to 15%.
a) To purchase elsewhere, after due notice to you, on your account and risk the stores not
supplied or other of a similar description without canceling the supply order in respect of
the consignment not yet due for supply or
b) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at
your risk and cost and also
c) To extend the period or delivery with or without penalty as may be considered fit and
proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages
referred to in clause (a) above.
d) To forfeit the security deposit full or in part.
e) Whenever under this contract a sum of money is recoverable from and payable by you,
Coal India Limited and its subsidiary companies shall be entitled to recover such sum by
appropriating, in part or in whole by deducting any sum or which at any time thereafter
may become due to you in this or any other contract. Should this sum be not sufficient to
cover the full amount recoverable, you shall pay Coal India Limited and its subsidiary
companies on demand the remaining balance. You shall not be entitled to get any gain on
any such purchase.
23. Force Majeure: If the execution of the supply order is delayed beyond the stipulated in this
supply order as a result of outbreak of hostilities, declaration of an embargo or blockade, or fire,
flood, acts of nature or any other contingency beyond your control due to the act of God then
Eastern Coalfields Limited may allow such additional time by extending the Delivery period, as
it considers to be justified by the circumstance of the case and our decision shall be final. If and
when additional time is granted by ECL the supply order shall be read and understood as if it had
contained from its inception the delivery date as extended.
24. Identification Mark: Manufacturer’s distinctive identification mark and manufacturing year
should be embossed/punched/or otherwise legibly indicated on the visible non-wearable place of
the items except Nuts & Bolts because of lack of space for punching/embossing on these items.
Only tag is to be attached in each of the above items i.e. nut & bolts indicating therein part
number, description, year and month of manufacture.
25. After Sales Service:
You have to provide after Sales & Service as and when required by ECL.
• You shall have to maintain a Depot and service center in and around Asansol / Ranigunj
Coalfield with service facility as and when required by the users throughout the life of the
machine and you shall have to ensure free commissioning of the machine in the
underground and free training for maintenance of LHD to ECL personnel.
• You shall also have to ensure free commissioning of the machine in underground and
free training for operation & maintenance of the machine to ECL personnel.
Purchase Order No: 05854096 (40) Dated: 19/09/2014 M/s EIMCO ELECON (INDIA) LTD
ECL Page 7 of 21
26. Terms and conditions of Notice Inviting Tender and/ or Tender Documents are an integral
part of this Purchase Order.
27. Any terms and conditions not specifically mentioned in the order, shall be governed by the
General Terms & Conditions of Supply of Stores” as mentioned in Enclosure 6 of the tender
documents. Further, any terms and conditions not specifically mentioned anywhere in the
“General Terms & Conditions of Supply of Stores”, shall be governed by the provisions of the
Purchase Manual which is available in the web-site of Coal India Limited namely –
www.coalindia.in.
28. Jurisdiction: Any dispute arising out of this contract shall come under the sole jurisdiction
of Court at Asansol, West Bengal.
Encl : Annexure –X (Technical specifications)
Annexure – A (Format for Guarantee Bond for Security)
Annexure – B (Format for Performance Bank Guarantee)
Annexure – C (Format for Security cum Performance Bank Guarantee)
Yours faithfully,
For and on behalf of Eastern Coalfields Limited
Asst. Manager (MM) (Pur) Chief Manager (MM)(Pur)
Copy to:
1. CVO/GM (E&M)/GM (MM)(Stores)/GM(Fin.)IC, ECL(HQ).
2. Progress Cell, ECL (HQ) – This is covered against IC No. 51211129 dated 11.01.2013 &
51311040 dated 18.06.2013. B.C No: CB/EM/P&M/14-15/88 dated 03.09.14 and F.C
No: GM(F)/LHD/14-15/61 dt 10.09.2014 for Rs. 43,98,880.33
3. Dy.FM (Bills) ECL (HQ). email: billeclhq@gmail.com
4. Dy. General Manager (Stores), Sodepur Central Stores, ECL, PO: Sunderchak-713360,
Dist.: Burdwan, West Bengal
5. GM (MM) –CIL/WCL/CCL/BCCL/SECL/NCL/MCL/NEC.
6. Asstt. Commissioner, Commercial Taxes, Central Section, 14, Beliaghata Road, Kolkata
Asst. Manager (MM) (Pur) Chief Manager (MM)(Pur)
Purchase Order No: 05854096 (40) Dated: 19/09/2014 M/s EIMCO ELECON (INDIA) LTD
ECL Page 8 of 21
Detailed Technical Specifications Annexure X
SL.
NO. DESCRIPTION
Offer of M/s EIMCO ELECON
(INDIA) LTD
S/N
TECHNICAL SPECIFICATION OF 1.5 Cu. M.
CAPACITY, STANDARD HEIGHT LHD WITH GATE
END BOX
Technical specification for Model
811 Electro-Hydraulic Flame-proof
DGMS approved Load Haul Dump
Machine (Standard Height) having
1.5 Cu. Mtr. SAE Heaped capacity
Push Plate Type Front Discharge
Bucket with Gate End Box.
1
Electro Hydraulic STANDARD HEIGHT Load Haul
Dump machine complete with 525 ± 6% Volt FLP
electricals including Gate End Box. Machine should have
valid DGMS approval.
Model 811 Electro-Hydraulic Flame-
proof DGMS approved Load Haul
Dump Machine (Standard Height)
having 1.5 Cu. Mtr. SAE Heaped
capacity Push Plate Type Front
Discharge Bucket, equipped with
continuously rated duty condition, 37
KW FLP Induction Electric Motor
suitable for 525 Volts +/- 6%, 3
Phase, 50 Hz, A.C. System including
Gate End Box.
2 The machine shall have minimum payload capacity of 2
tones and bucket capacity of 1.5 Cu. Mtr. Confirmed.
3
The machine should be of 4 wheel drive with heavy duty
type tyres (9.00 x 20 Tube type hard rock lug tyres) for
easy fittings in underground.
Confirmed.
4
The maximum dimension for the machine should be such
that it can be maneuvered easily at right angles in the
galleries of height 2.5M and width of 3.5M and can
perform its duty - requirement as mentioned below at Sl.
No. 9.
There should not be problems in
operation in clear 2.5 m height and
3.5 m width of the galleries and will
perform its duty requirements as
mentioned at Sl. No. 9. The turning
circle for right angle turn is explained
on enclosed G A Drawing. The
overall length (in carry position) of
the machine is 6.2 mtr.
5 Ground Clearance: Not less than 170 mm from bottom
most part of the machine. Confirmed.
6 Ambient Temperature: 45ºC Noted.
7 Humidity: 98% Noted.
8 Travel Speed: 0 to 8 KmpH(variable) at level. Grade Curve enclosed.
Purchase Order No: 05854096 (40) Dated: 19/09/2014 M/s EIMCO ELECON (INDIA) LTD
ECL Page 9 of 21
9
Duty Requirement: For use in highly gassy underground
coal mines with mucky floor condition in Board & Pillar
development & depillaring coal faces to scoop & load
Run Of Mine coal in standard height coal tub/belt
conveyor/chain conveyor continuously.
Noted and Confirmed.
10 Bucket Arrangement: Front Discharge Bucket suitable for
above mentioned (Sl. No. 9) work.
Push Plate Type Front Discharge
Bucket will be fitted on the machine.
11
The machine should have the Electrical motor of suitable
KW rating 1480 RPM(approx.) 3Ph Induction Motor with
IP 55 protection. The motor should be flame proof
complying with IS/IEC 600791:2007 with latest
amendment, if any, for use in highly gassy coal mines.
The class of insulation of the motor should be class-F.
Above motor should be suitable for operation with 525 ±
6% V, 3Ph, 50 ± 3% Hz power supply. Motor shall be
such placed that minimum dismantling of other
accessories are required while replacing the motor.
The machine will be equipped with
all electrical approved by DGMS,
Flameproof to IS/IEC : 60079-1:
2007 with latest amendment. The
Electric Motor is rated as 37 kW (50
HP) , 525 + / - 6% Volts, 50 Hz, 3
Phase, Class "F" insulation .
12
Plug & Socket on the machine shall be DGMS approved,
suitable to receive Flexible Trailing Cable of 25 sq mm
size, Type FT 7, confirming to relevant IS amended up to
date.
Confirmed.
13
The machine should be Electro Hydraulic operated with
intrinsically safe control panel. The machine should be
equipped with "ON BOARD” Flame Proof Control panel
for supply of power with “OFF LOAD” isolator and push
button station for starting and stopping located at suitable
place on the machine to avoid vibrations to the electronic
circuit & operational ease also. Isolator shall be fitted
such that its minimum clearance from its any bottom part
to the ground not less than 0.5 Mtr.
Machine will be equipped with ON-
BOARD OFF-LOAD Isolator and
Push Button Station for controlling
GEB from the machine.
14
The machine should be provided with 12/24 V, suitable
DGMS approved FLP head lights 2 in front & 2 in rear
with replaceable suitable Halogen lamp and FLP lighting
transformer of suitable rating, mounted properly. Head
light fitting's stand should be robust.
Machine will be equipped with 24 /
12 Volt two front and two rear
DGMS approved FLP headlights
with replaceable halogen bulbs.
15
The device (machine) should be provided with DGMS
approved Audio Visual Alarm as pre start warning
suitable for highly humid condition.
Machine will be equipped with
Audio Visual Alarm system approved
by DGMS as warning before the
movement of the machine.
16
The machine should be provided with DGMS approved
"Automatic Random Reeling" Cable reeling system with
a reel drum to accommodate at least 120 mtrs. Length in
operation, type FT-7, 5 core , 25 sq mm. cable having
over all dia of about 45 mm (approx). An effective end
sensor (Limit switch) for trailing cable reel drum has to
be provided to safe guard against complete un-winding of
the cable. Reeling motor should be suitably placed to
avoid damage from hitting.
DGMS Approved Automatic
Random Laying Cable Reel System
(without cable) provided on Model
811 is of Hydraulically operated, self
winding, equipped with cable reel
valve for automatic tension
controlling and limit switch to cut-off
power in case of un-winding of the
cable beyond safe limit to prevent
overstretching. The cable reel can
accommodate approx. 120 mtrs.
cable in operation Type FT7, 25 sq.
mm. (45 mm OD) as per IS : 14494-
1998. (Trailing Cable is not a part of
Cable Reeler).
Purchase Order No: 05854096 (40) Dated: 19/09/2014 M/s EIMCO ELECON (INDIA) LTD
ECL Page 10 of 21
17
The slip-ring and brush gear of cable reel attachment
should be suitable for power rating and continuous
working of the machine.
The slip-ring and brush gear of cable
reel attachment shall be suitable for
power rating and continuous working
of the offered machine.
18
All Electricals should be designed to meet voltage
variations of + or - 6% and frequency variation of + or -
3%. All the Electricals and fittings should confirm to
relevant provisions of Indian Standards, CEAR 2010 and
Coal Mines Regulations 1957 as "amended" and
applicable in the highly gassy coal mines in India.
All wiring for lighting circuit and
control circuit is carried out by
pliable armored lighting and control
cables as per IS:14494-1998 to safe
guard the same from mechanical
damages. All Electrical will be
designed to meet voltage variations
of +/- 6% and frequency variation of
+/- 3%. Electrical and fittings on the
machine shall confirm to IS/IEC and
Coal Mines Regulations 1957 as
"amended" and as applicable in gassy
mines of India.
19
All hoses should be DGMS approved fire resistant for use
in underground coal mines. Lay out of hoses shall be such
that they are not get hit during operation of the machine.
All hoses shall be DGMS approved
fire resistant hoses for underground
use. Layout of hoses shall be such
that they do not get hit during
operation of the machine.
20
Sitting arrangement system should be ergonomical &
should be adjustable in height and position, should be
provided for the operator at appropriate place so that
during operation in normal condition/ sharp turn/
steering/ maneuvering, etc safety of the operator remains
ensured. Safety belt for the operator shall be provided.
Adjustable canopy of suitable size & strength for
protection of operator over its seating position should be
provided.
Machine will be equipped with
operator seat with horizontal as well
as vertical adjustments. Operator seat
is centrally located on the machine
with a cross seating arrangement in
such a way that the operator can have
complete view of the machine at any
time on either of the side of the
machine. Safety belt for the operator
shall be provided if Fire retardent
safety belt is available in the market.
Suitable canopy of size and
adjustment for operator shall be
provided.
21
Guard to protect Electrical, Hydraulic item, radiator etc.
should be provided for safety from fall of lumps,
boulder/stone, etc.
Protection Guards on Oil Cooler,
Lights, Hydraulic Items etc. will be
provided.
22 Design of the machine should be such that it allows ease
of maintenance like that of Filter, lubricating points, etc.
Model 811 is designed in such a way
that it allows ease of maintenance.
23
(a)
Transmission Filter: Suitable transmission filter with all
respect shall be provided. Confirmed.
(b) Suction strainer: Suitable Suction Strainer with all respect
shall be provided. Confirmed.
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(c) Return Filter: Suitable return filter with all respect shall
be provided. Confirmed.
24
Approximate weight of any major components shall not
be more than 2000 Kg & shall be provided with suitable
provision for lifting & handling in such a manner that the
same can be lowered in to the shaft having standard cage
(cage shall be removed for lowering, if required) without
disturbing other shaft fittings.
Noted. However, cage dimensions
are required so that proper provision
of lifting and lowering can be done
on the offered machine.
25
Power Train: The machine should be provided with latest
Series, Power shift transmission with 3 forward and 3
reverse speed with clutch modulations. The motor and
transmission axis should be in line and coupled with tyre/
gear coupling 4 wheel drive should be equipped with
heavy duty Axles with no spin differential on both the
Axles.
Model 811 is equipped with 20000
Series, CLARK (Dana Spicer)
Power-shift Transmission with three
forward and three reverse speeds
with cluth modulation. The motor
and transmission axis are in line and
coupled with flywheel /housing. Four
wheel drive Model 811 LHD is
equipped with heavy duty CLARK
(Dana Spicer) (imported) axles with
"No Spin Differentials" on both the
axles.
26
Service & Parking Brake: The machine should be
provided with both, service and parking brakes. The
service brakes (independent circuits for front and rear
Axles) on all four wheels should be hydraulically
operated self adjusting, liquid cooled fully enclosed, disc
type brakes with accumulator reserve with sufficient
capacity. Parking brake should of spring applied
hydraulically released on all wheels of both Axles.
Parking brake should function as an emergency brake in
case of pressure drop and POWER OFF to the motor. The
parking brakes should be provided on all wheels of front
and rear Axles (One of them fail safe) which will allow
machine to standstill at above indicated gradient without
rolling down including break-system.
Model 811 LHD is equipped with
both, service and parking brakes. The
service brakes (independent circuit
for front & rear axles) on all four
wheels is hydraulically operated,
self-adjusting, liquid cooled, fully
enclosed, disc type brakes with
accumulator reserve with 2 ltr.
capacity. The parking brake is spring
applied, hydraulically released, on all
wheels of both axles. Parking brake
shall function as an emergency brake
in case of pressure drop and POWER
OFF to the motor. Parking brake
shall be provided on all wheels of
front and rear axles (all of them fail
safe) of CLARK (Dana Spicer) Axles
(Imported). Skidding due to natural
phenomenon cannot be handled by
brakes.
27
The steering bucket operation and cable reeling etc.
should be by hydraulic system and the machine should be
provided with suitable hydraulic pumps, motors and oil
tank with suitable integrated filtration system &
protection etc.
The steering, bucket operation and
cable reeling etc. is operated by
hydraulic system and the macihne is
provided with suitable rating of
motor and hydraulic pump. Machine
is equipped with return line filter of
efficient filtration of the fluid prior to
entering these systems.
28
Main Hydraulic system of machine should be suitable to
work with Fire Resistant Oil - Type HFB 68, DGMS
approved FRH Oil.
Main hydraulic system of the
machine is suitable to work with ISO
type HFB-68 or HFDU-68 Fire
Resistant Oil.
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29
The machine should be provided with suitable cooling
system with cooler, fan etc. of adequate capacity. Cooler
should be provided for hydraulic and transmission oil for
effective cooling.
Machine is equipped with large
capacity oil cooler for hydraulics as
well as for transmission for lower
operating temperatures. Oil cooler
system incorporates mechanically
driven fan.
30
Stability of the machine: The machine should also be
stable while manoeuvring the cross gradient, curves in
steep gradient of seams up to 1 in 6 gradient and 1 in 7
cross gradient.
Wider wheels with lower center of
gravity make the machine more
stable on cross gradient. Model 811
equipped with 1.5 Cu. Mtr. SAE
Heaped Capacity Push Plate Type
Front Discharge Bucket, which will
be suitable for working in inline
gradient of 1 in 6 and cross gradient
like 1 in 7 gradient.
31 Transmission: Suitable for acceleration of the machine
shall be provided.
Suitable system for Transmission
acceleration of the offered machine
shall be provided.
32
Control Circuit arrangement with machine should be such
that it can be started by operator from machine itself,
keeping GE Box at far end i.e. 100 Mtrs.(minimum).
Confirmed. Through Push Button
Station.
33 Further the following should be provided : We confirm as under :
A Operator in position switch should be provided for safety
of the operator
Foot Operated "Operator in Position"
Switch will be provided.
B Hoses fail safe check valves in lift and roll back rams
Hose Fail Safe Check Valves on Lift
and Roll Back Cylinders will be
provided.
C All pins should be locked properly. Confirmed.
D
Pressure guage, Temperature indicator, Fluid level
indicator alongwith float switch to be provided at
appropriate place with low fluid level cut-off switch &
having temperature adjustable range/limit 65º to 75ºC.
The design of equipment & cooling system be such that
fluid temperature does not exceed permissible limit under
continuous operation at full load in before mentioned
condition/environment.
Confirmed. Pressure gauge,
Temperature switch, float swicth etc.
will be provided.
E
The machine should be centrally articulated design with
about 45⁰ articulation and rear axle should have
oscillation of about 15⁰
Machine is of centrally articulated
design with 45 deg. of articulation on
either side. Machine rear axle is
mounted on bolster with +/- 8 deg.,
total 16 deg. Oscillation.
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F
Self sealing coupling and hand pumps should be fitted on
machine to prevent dust ingress while filling and drawing
of oils
Sealf sealing coupling and hand
pumps are fitted on the machine to
prevent dust ingress in to the system,
while filling and draining of
hydraulic oils.
G
The machine should be supplied with 1st fill of DGMS
approved FRH Oil, Type- HFB 68 and extra 40
Ltrs.(approx.) in suitable container to make up loss of the
same during the process of dismantling at surface,
lowering in U/G & then re-commissioning.
The offered machine will be supplied
with 1st fill of DGMS approved FRH
oil, Type HFB - 68 from the factory.
Extra 40 Ltr. (approx.) HFB-68 oil in
suitable container shall be supplied
with the machine.
H (i) Notarized copy of DGMS approval is to be attached with
offer
Notarized Copy of valid DGMS
approval for offered machine is
enclosed.
(ii) Details of DGMS approval No. & date, item wise. DGMS Approval No. : 321/46 dated
09.01.2013.
I
PROVENNESS - Tenderer shall offer only such
equipment that has proved in service either in coal mines
in India or in other countries and that has the approval of
DGMS, Dhanbad, India.
Copy of Past Experience, Order
copies of offered machine,
Population List etc. is enclosed with
the offer.
J
GUARANTEED PERFORMANCE AVAILABILITY:
Shall have to ensure that the availability of each LHD
shall not be less than 75% of the total production shift
hours over a period of 12 months from the date of
commissioning. For every 1% (One Percent) fall in the
availability below 75%, 1% (One Percent) value of the
equipment will be deducted from the performance bank
guarantee (for 10% landed value of the order to be
submitted by the bidder/supplier). In case, fall in
percentage availability below 75% exceeds 10%, the
equipment shall be rejected outright and bidder/supplier
has to refund the full amount. The following formula
shall be adopted while calculating the availability-
Agreed.
% Availability = [{ X - (Maintenance Hrs. + Breakdown
Hrs.)} x 100]/ X Noted.
Where, X = Actual working days (may vary between 310
to 350 days) x 24 Hours. Noted.
34 GENERAL TERMS: We provide the required details as
under :
34.1
(a)
You must mention the source and type of major
components/ sub- assemblies to be fitted in the machine.
Axles - 176/123 Series of Dana
Spicer, Italy. Transmission -
Powershift type 20000 Series from
Dana Spicer, Belgium.
Electric Motor - 37 kw from
LHP/CGLtd. Hydraulic Pump -
Gear Type from Parker.
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Driveline from Dana, Italy.
Hydraulic Cylinder - Double Acting -
Canara / Wipro / Dantal or
equivalent.
(b) The components/sub- assemblies should be of proven in
respect of bought out items.
The sub-assemblies / components
would be of proven nature in respect
of bought-out items.
( c ) The model number and make along with name of the
country of origin in case of imported nature of item. As mentioned at 34.1(a) above.
34.2 Indigenous components/spares, which are used, should be
proven nature in Indian Condition
The indigenous components/spares
would be of proven nature in Indian
Condition.
34.3 Make, Model, Sl. No, etc. should be engraved/ embossed
legibly at easily visible place on the supplied machine. Noted.
34.4 AFTER SALES SERVICE:
We have highly experienced field
service staff for after sales service of
the equipment offered by us with
prompt supply of spare parts,
majority of which are being supplied
from indigenous production from our
spare parts depot located very near to
the mines. Our spare parts depot and
service station at Asansol/Dhanbad
will meet the demand of spares
immediately to ECL collieries.
(a)
Shall have to maintain a Depot and Service Center in and
around Asansol/Raniganj Coalfields with service facility
as and when required by the users throughout the life of
the machine.
Our service engineers are also
stationed at various mine sites around
Asansol to look after the installations
and to carry out periodical check up
of the machines supplied in this area
and help expedite maintenance /
repair of the equipment supplied.
(b)
Shall also have to ensure free commissioning of the
machine in underground and free training for operation &
maintenance of the machine to ECL personnel.
The machine will be commissioned
by our service engineer / technician
in good working condition, free of
charge, provided all the necessary
facilities of providing
accommodations, transport facilities
to and fro the job site for our service
engineer / technician, supply of
cranes, skilled & semi-skilled labor
and all diesel, oil, lubricating oil etc.
and such other materials needed
while commissioning, testing and
instructions etc. are to be arranged by
the buyer at their cost. Our service
engineer / technician stationed very
near to your mine sites will
commission the machines and also
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impart spot training to ECL operation
and maintenance personnel for the
operation and maintenance of the
equipment supplied. After
completion of commissioning, our
service engineer / technician will
make periodical visits. All Eimco
Elecon's products are covered by
comprehensive training program for
operators and maintenance personnel.
While operators are usually trained at
site, maintenance training will be
arranged either at works or at
customer's sites. The company also
periodically arranges Group
Refresher Training for clients with
large population of machines. The
cost of training will be free.
However, to and fro rail / air fares
will be to your account. We will
provide lodging & boarding to your
officers during training at our works.
34.5 Along with each machine the following items must be
supplied:
Along with each machine the
following items will be supplied :
34.6
Supplier should furnish notarized copy of valid DGMS
approval for use of equipment in under ground highly
gassy coal mine including all FLP electricals
Confirmed.
34.7
Tool Kit: One set tool kit for normal repairs &
maintaining the machine including special tools required
for disassembly and assembly of the machine should be
provided
Tool kit as per enclosed list for
normal repair and maintenance of the
machine will be supplied with each
machine.
34.8 3 sets of operators service manuals and parts catalogues
should be supplied, along with each machine
03 sets of Operation and
Maintenance Manuals and Spare
Parts' books will be provided with
each machine.
34.9 Manufacturer's test certificate & Guarantee/Warranty
should be provided along with the supply. Confirmed.
GATE END BOX We confirm as under :
1
STANDARDS: Gate End Boxes are for use with 1.5
Cu.M Bucket capacity LHD machine in highly gassy,
humid (98% approx.) underground coal mines. The GEB
should have valid approval of DGMS, Dhanbad, India.
Confirmed.
(a) FLP Enclosure - IS/IEC 60079 - 1 : 2007 and any
amendment till date. Confirmed.
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(b) General Performance design and Rating - IS 1822 and
any amendment till date. Confirmed.
( c ) Should comply all relevant provisions as per CEAR 2010
amended up to date.
Shall comply to IS/IEC and Coal
Mines Regulations 1957.
(d)
Rating & Duty: Of suitable KW rating to operate offered
Induction motor of suitable rating with 1.5 Cu.M Bucket
capacity LHD with 525 ± 6% V, 3Ph, 50 ± 3% Hz power
supply for continuous operation.
Confirmed. 37 kW.
2 TECHNICAL DETAILS: We confirm as under :
(a) FLAME PROOF, AIR BREAK TYPE. Confirmed.
(b) POWER SUPPLY : 525 ± 6% VOLTS, 3 PHASE, 50 ±
3% C/s. Confirmed.
( c ) Control circuit should be designed for Local operation. Confirmed.
(d) Provision for interlocking with Auxiliary Ventilation Fan. Confirmed.
3 CONSTRUCTION: We confirm as under :
(a) The GEB is of welded steel construction. The enclosure
shall of 2 compartments Confirmed.
(b) COMPARTMENT- 1: Comprising of - Confirmed.
(i) ISOLATOR: TP OFF Load reversing having three
positions forward - Off - Reverse Confirmed.
(ii) RATING: 300 Amps. Mechanically interlocked with the
front cover and electrically interlocked with the contactor Confirmed.
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(iii) BUS BAR: TP THROUGH GOING COPPER BUS BAR
RATING 400 AMPS Confirmed.
(iv) AMMETER: Suitably scaled and fitted at front door Confirmed.
( c ) COMPARTMENT - 2: Comprising of - Confirmed.
(i) CONTACTOR: TP Air break contactor of L&T make
ML10 for AC4 duty Confirmed.
(ii) The operating coil shall operate at the mains supply Confirmed.
(d)
OVERCURRENT PROTECTION: TP
Thermal/Electronic type over load relay with time lag
arrangement with a setting range of 60-150% of full load
current, suitable for working in extreme humid & watery
condition inside coal mines. (Oil dash pot type Overload
relay is not acceptable)
Confirmed.
(e) SHORT CIRCUIT PROTECTION: Instantaneous
tripping of power from G.E.B. in case of Short Circuit. Confirmed.
(f)
PILOT CORE PROTECTION: In case of a short circuit
between earth & pilot core in the outgoing side, contactor
should automatically open & stop power to the motor & it
can't be started till fault is removed.
Confirmed.
(g) Should have Under/No voltage Protection. Confirmed.
(h)
EARTH LEAKAGE PROTECTION: Earth leakage relay
operating through core balance transformer with a setting
of 100 to 750 mA range. Adjustable setting of primary
leakage current with test/reset switch & indicating lamp.
ELR must have mechenical latching mechanism. The
reset of which shall be secured against un-authorized
operartion.
Confirmed.
(i) Test/reset switch & indicating lamp should be fitted at
front door. Confirmed.
(ii) Local START/STOP push button should be fitted at front
door. Confirmed.
(iii) INDICATION- Shall be as per norms. Confirmed.
(iv)
Potential Transformer of suitable VA rating,
80VA(Minimum) having tapping of 525V, 500V,480V
on Primary side and 30V, 12.5V, 7.5V tapping on
Secondary side
Confirmed.
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(f)
(i) INCOMING CABLE BOXES to suit PVCDWA cable
of required size with respect to suitable rated capcity of
offered Electric Motor
Confirmed.
(ii) 02 Sets of Auxiliary terminals with terminal box,
cable - sealing box, each suitable for 2.5 sq mm
PVCDWA cable , having blanking covers also.
Confirmed.
(g) Single phasing preventer (current operated) Confirmed.
(h)
Outgoing restrained PLUG & SOCKET of required
Capacity(Amp) & Voltage grade having valid DGMS
approval, suitable for 25 sq mm, type FT 7 Trailing cable
Confirmed.
(i)
Shall have fitted with proper rated cable terminal box for
required size of power cables for incoming, through
going and outgoing are suitable for 200Amp (minimum)
with blanking cover.
Confirmed.
(j) OPERATING SAFETIES: We confirm as under :
(i)
The front door shall be mechanically interlocked with the
isolator so that compartment can be opened only if the
isolator is in "OFF" position. Minimum ground clearance
from the bottom most part of equipment should be 150
mm.
Confirmed.
(ii)
The tripping of the isolator should be mechanically &
electrically interlocked with the early break contact which
acts on the main tripping device(contactor)
Confirmed.
(iii)
Should have Electrical & Mechanical Interlock in
between Isolator & Control circuit and in between
Isolator & Front cover respectively as per standard
practice.
Confirmed.
4 GENERAL TERMS: We confirm as under :
4.1 Make of offered GEB should be proven in nature as
applicable in ECL's proven criteria. Confirmed.
4.2 Along with GEB, following must be supplied- Along with each machine the
following will be supplied :
i
Notarized copy of valid DGMS Approval of related
manufacturer for use in underground highly gassy coal
mines.
Confirmed.
ii Circuit diagram - 01 no. Confirmed.
iii Tool Kit - 1 set. Included in List of Tool Kit
submitted for machine.
iv Manufacturer's test certificate & Guarantee/Warranty
should be provided along with the supply. Noted.
Asst. Manager (MM) (Pur) Chief Manager (MM)(Pur)
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Annexure ‘A’ Guarantee Bond for Security
In consideration of M/s Eastern Coalfields Ltd. (A subsidiary of Coal India Ltd.), Sanctoria, P.O. Dishergarh, Dist.
Burdwan (hereinafter called “The Company”) having agreed to exempt M/s _______________________________
(Name and address of Contractor(s) (hereinafter called “the said contractor(s)”) from the demand, under the terms
and conditions of an Agreement / Order no. __________________________________ dated _______________
made between the company and the said contractor(s) for ______________________________ (insert the job
description of the agreement/order) (hereinafter called “the said Agreement”) of security deposit for the due
fulfillment by the said contractor(s) of the terms and conditions contained in the said Agreement, on production of a
Bank Guarantee for Rs ________________ (Rupees ___________________________________ only) we
___________________________ (indicate the name of the Bank with Address) (hereinafter referred to as “the
Bank”) at the request of the contractor(s) do hereby undertake to pay the Company an amount not exceeding
Rs ____________ against any loss or damage caused to or would be caused to or suffered by the Company by
reason of any breach by the said contractor(s) of any of the terms or conditions contained in the said Agreement.
2. We ______________________ (indicate the name of the Bank) do hereby undertake to pay the amounts due and
payable under this guarantee without any demur, merely on a demand from the Company stating that the amount
claimed is due by way of loss or damage caused to or would be caused to or suffered by the Company by reason of
breach by the said contractor(s) of any of the terms and conditions contained in the said Agreement or by reason of
the said contractor(s) failure to perform the said Agreement. Any such demand made on the bank shall be conclusive
as regards the amount due and payable by the Bank under this Guarantee. However, our liability under this
Guarantee shall be restricted to an amount not exceeding Rs __________________.
3. We undertake to pay to the Company any money so demanded notwithstanding any dispute or disputes raised by
the said contractor(s) in any suit or proceeding pending before any court of Tribunal relating thereto our liability
under this present being absolute and unequivocal.
The payment so made by us under this bond shall be a valid discharge of our liability for payment thereunder and
the said contractor(s) shall have no claim against us for making such payment.
4. We, ______________________ (indicate the name of the Bank) further agree that the guarantee herein contained
shall remain in full force and effect during the period that would be taken for the performance of the said Agreement
and that it shall continue to be enforceable till all the dues of the company under or by virtue of the said Agreement
have been fully paid and its claims satisfied or discharged or till the company certifies that the terms and conditions
of the said Agreement have been fully and properly carried out by the said contractor(s) and accordingly discharges
this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the
____________________ we shall be discharged from all liability under this guarantee thereafter.
5. We _________________________ (indicate the name of Bank) further agree with the Company that the
Company shall have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the
said contractor(s) from time to time, or to postpone for any time or from time to time any of the powers exercisable
by the Company against the said contractor(s) and to forbear or enforce any of the terms and conditions relating to
the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being
granted to the said contractor(s) or for forbearance, act or omission on the part of the Company or any indulgence by
the Company to the said contractor(s) or by any such matter or thing whatsoever which under the law relating to
sureties would, but for this provision, have effect of so relieving us. The Bank further agrees that in case this
guarantee is required for a longer period and it is not extended by the Bank beyond the period specified above, the
bank shall pay to the Company the said sum of Rs _________________ or such lesser sum as may then be due to
the Company and the Company may demand.
6. This Guarantee will not be discharged due to the change in the constitution of the Bank or the said contractor(s).
7. The Bank has under its constitution power to give this guarantee and Mr. ________________ (Designation) who
has signed it on behalf of the Bank has authority to do so.
8. We ______________________ (indicate the name of Bank) lastly undertake not to revoke this guarantee during
its currency except with the previous consent of the Company in writing.
Dated the _____________________ Day of _________________
_____________________________
Signature of the Authorized Person
For and on behalf of the Bank
Purchase Order No: 05854096 (40) Dated: 19/09/2014 M/s EIMCO ELECON (INDIA) LTD
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EASTERN COALFIELDS LIMITED
(A SUBSIDIARY OF COAL INDIA LIMITED)
OFFICE OF THE CHAIRMAN-CUM-MANAGING DIRECTOR
SANCTORIA, POST-DISERGARH, DIST-BURDWAN (WB)
Annexure ‘B’ =/ LETTER OF PERFORMANCE GUARANTEE/=
Messer’s --------------------------- a company having its registered office at -------------------------------------------
(hereinafter called the said seller) has entered into an agreement no.-------------dated------------- (hereinafter called
the said contract) with Eastern Coalfields Limited, having its registered office at Sanctoria, Post – Disergarh, Dist –
Burdwan (West Bengal)(Pin-713333) (hereinafter called the purchaser) to supply equipment on the terms and
conditions contained in the said contract.
(1) It has been agreed that hundred percent (100%) payment of the value of the equipment will be made to the said
seller in terms of the said contract on the said seller furnishing to the purchaser a Bank Guarantee for the sum of Rs.-
----------(Rupees------------------------------)equivalent to -------% (------percent) of the value of the equipment
supplied by the said seller, as security for the due and faithful performance of the terms of the said contract and
against any loss or damage caused to or would be caused to or suffered by the purchaser by reason of any breach by
the said seller of any of the terms or conditions contained in the said contract.
The ------------------Bank having its office at --------------------------------has at the request of the said seller
agreed to give the guarantee hereinafter contained.
(2)We -------------------------Bank do hereby undertake to pay the amounts due and payable under this guarantee
without any demur, merely on a demand from the purchaser stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the purchaser by reason of any breach by the said seller of
any of the terms or conditions contained in the said contract or by reason of the said seller’s failure to perform the
said contract. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the
Bank under this guarantee. We shall not withhold the payment on the ground that the said seller has disputed its
liability to pay or has disputed the quantum of the amount or that any arbitration proceeding or legal proceeding is
pending between the purchaser and the said seller regarding the claim. However, our liability under this guarantee
shall be restricted to an amount not exceeding Rs.-------------------
(3) We ------------------------- Bank, further agree that the guarantee herein contained shall come into force from the
date hereof and shall remain in full force and effect during the period that would be taken for the performance of the
said contract and that it shall continue to be enforceable till at the dues of the purchaser under or by virtue of the said
contract have been fully paid and its claims satisfied or the purchaser certifies that the terms and conditions of the
said contract have been fully and properly carried out by the said seller and accordingly discharges the guarantee.
Unless a demand or claim under this guarantee is made on us in writing on or before the ------------(date)--------------
(month) from the date of the Bank Guarantee, we shall be discharged from all liabilities under this guarantee
thereafter.
(4) We ----------------(Bank), further agreed with the purchaser that the purchaser shall have the fullest liberty
without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and
conditions of the said contract or to extend time of performance by the said seller from time to time or to postpone
for any time or from time to time any of the powers exercisable by the purchaser against the said seller and to
forbear or enforce any of the terms and conditions relating to the said contract and we shall not be relieved from our
liability by reason for any such variation or extension being granted to the said seller or for any forbearance act or
omission on the part of the purchaser, or any indulgence by the purchaser, to the said seller or by any such matter, or
thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us.
The Bank further agrees that in case this guarantee is required for a longer period and it not extended by the Bank
beyond the period specified above, the Bank shall pay to the purchaser the said sum of Rs ------------or such lesser
sum as may then be due to the purchaser and as the purchaser may demand.
(5) We -------------- Bank, lastly undertake not to revoke this guarantee during its currency except with the
previous consent of the purchaser, in writing.
(6) The Bank has under its constitution power to give this guarantee and Mr. ……………,
……………….(designation ), who has signed it on behalf of the Bank has authority to do so.
(7) This Bank guarantee will not be discharged due to change in the constitution of the Bank or the said seller.
Dated ……………… day of …………..20
For …………………………. Bank
(Signature of the authorized person
For and on behalf of the Bank)
Purchase Order No: 05854096 (40) Dated: 19/09/2014 M/s EIMCO ELECON (INDIA) LTD
ECL Page 21 of 21
ANNEXUE –C Guarantee bond for Security cum Performance
In consideration of M/s Eastern Coalfields Ltd. (A subsidiary of Coal India Ltd.), Sanctoria, P.O. Dishergarh, Dist.
Burdwan (hereinafter called “The Company”) having agreed to exempt M/s _______________________________
(Name and address of Contractor(s) (hereinafter called “the said contractor(s)”) from the demand, under the terms
and conditions of an Agreement / Order no. __________________________________ dated _______________
made between the company and the said contractor(s) for ______________________________ (insert the job
description of the agreement/order) (hereinafter called “the said Agreement”) of security deposit for the due
fulfillment by the said contractor(s) of the terms and conditions contained in the said Agreement, on production of a
Bank Guarantee for Rs ________________ (Rupees ___________________________________ only) we
___________________________ (indicate the name of the Bank with Address) (hereinafter referred to as “the
Bank”) at the request of the contractor(s) do hereby undertake to pay the Company an amount not exceeding
Rs ____________ against any loss or damage caused to or would be caused to or suffered by the Company by
reason of any breach by the said contractor(s) of any of the terms or conditions contained in the said Agreement.
2. We ______________________ (indicate the name of the Bank) do hereby undertake to pay the amounts due and
payable under this guarantee without any demur, merely on a demand from the Company stating that the amount
claimed is due by way of loss or damage caused to or would be caused to or suffered by the Company by reason of
breach by the said contractor(s) of any of the terms and conditions contained in the said Agreement or by reason of
the said contractor(s) failure to perform the said Agreement and/or failure/malfunctioning of the materials/machines
supplied within the warranty period or such other or further extended period required for enforcing the warranty.
Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under
this Guarantee. However, our liability under this Guarantee shall be restricted to an amount not exceeding Rs
__________________.
3. We undertake to pay to the Company any money so demanded notwithstanding any dispute or disputes raised by
the said contractor(s) in any suit or proceeding pending before any court of Tribunal relating thereto our liability
under this present being absolute and unequivocal.
The payment so made by us under this bond shall be a valid discharge of our liability for payment thereunder and
the said contractor(s) shall have no claim against us for making such payment.
4. We, ______________________ (indicate the name of the Bank) further agree that the guarantee herein contained
shall remain in full force and effect during the period that would be taken for the performance of the said Agreement
and/or performance of the materials/machines supplied till expiry of the warranty period and that it shall continue to
be enforceable till all the dues of the company under or by virtue of the said Agreement/warranty have been fully
paid and its claims satisfied or discharged or till the company certifies that the terms and conditions of the said
Agreement have been fully and properly carried out by the said contractor(s) and accordingly discharges this
guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the
____________________ we shall be discharged from all liability under this guarantee thereafter.
5. We _________________________ (indicate the name of Bank) further agree with the Company that the
Company shall have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the
said contractor(s) from time to time, or to postpone for any time or from time to time any of the powers exercisable
by the Company against the said contractor(s) and to forbear or enforce any of the terms and conditions relating to
the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being
granted to the said contractor(s) or for forbearance, act or omission on the part of the Company or any indulgence by
the Company to the said contractor(s) or by any such matter or thing whatsoever which under the law relating to
sureties would, but for this provision, have effect of so relieving us. The Bank further agrees that in case this
guarantee is required for a longer period and it is not extended by the Bank beyond the period specified above, the
bank shall pay to the Company the said sum of Rs _________________ or such lesser sum as may then be due to
the Company and the Company may demand.
6. This Guarantee will not be discharged due to the change in the constitution of the Bank or the said contractor(s).
7. The Bank has under its constitution power to give this guarantee and Mr. ________________ (Designation) who
has signed it on behalf of the Bank has authority to do so.
8. We ______________________ (indicate the name of Bank) lastly undertake not to revoke this guarantee during
its currency except with the previous consent of the Company in writing.
Dated the _____________________ Day of _________________
_____________________________
Signature of the Authorized Person
For and on behalf of the Bank