Post on 25-Dec-2015
transcript
Quantities 2 Plans
Prepared by Heath BielefeldtWisconsin Department of Transportationheath.bielefeldt@dot.wi.gov
Q2P IntroductionQ2P is one file containing
quantity calculations, the engineer’s estimate, and miscellaneous quantity plan sheet data, along with export capabilities to proposal & estimate systems
Benefits of Using Q2PSelect items from current bid item catalogUtilize Excel functions for quantity
calculationsLink bid item computations to the
miscellaneous quantity plan sheet tablesLink this comp and plan sheets data to
the Trns•port upload file◦Computation revisions are quickly pushed
through the estimate and miscellaneous quantity plan sheets
◦Redundant data sources are eliminated
Creating the Worksheets in Q2PSelect bid items from the list, then create
the Excel worksheets with a macro
Individual Misc Quantity Worksheet Links to Main Bid Items
Quantity is calculated by Excel from the Names and not just a particular cell
Never enter quantities on this worksheet
Never rename the Bid Items worksheet
Create ComputationsAlways expand the computation –
Don’t place data into a formulaUse ROUND on formula results
Bid Item Prices in Q2PEnter prices directly on Bid Items worksheetAlways use current dollars (if using
Estimator remember to use today’s date and not the letting)
Contingencies & DeliveryEnter project contingencies as
“dummy” SPV itemsThe delivery percentage is
entered at the bottom of the Q2P Bid Items worksheet.
Combining Items into a Single TableDo not delete your individual item
worksheets after combining them
Edit Miscellaneous Quantity Plan Sheet Template Title BlockEdit the sheet’s project title
information on the Slide Master.
Copy Data from Q2P to the Miscellaneous Quantity Plan SheetsAlways set Print Area first and then copy
that rather than just the cell range.
Q2P Data Exchange with EstimatorQ2P items, quantities and prices can
be exported to Estimator and imported back into Q2P◦Special attention must be given to SPV
items
Best Practices Write equations for quantities off to the
side (to the right of the remarks column)◦ Be sure to show the data and never build a
formula with data that may change◦ Use ROUND function so the sum will match the
quantities when added together on the paper plan sheet
Use the Excel Name Manager to define ranges that can be pasted into PowerPoint to break up tables that must span multiple plan sheets
Don’t use Excel undo/redo on the Q2P macros
Use of Q2P on WisDOT Projects
Can be used anytime from 30/60/90 ◦Also can be used for scoping
estimate, with major items and % project contingencies
Frequently Asked QuestionsCommon glitches:
◦Security warnings◦Annoying green triangles
Other issues:◦Grayed-out commands
Region Specific GuidanceNW Region: Q2P is
required to be used on 30/60/90% reviews◦An electronic copy of Q2P
must be submitted in the Excel format
◦Document in Q2P the source used for each major bid item unit price
◦Required for both in-house & consultant designed projects
Confidentiality of Engineer’s EstimateDo not use public FTP sites for
submitting the Q2P file for reviewDo not share the engineer’s
estimate with contractors
Estimating Website - Toolshttp://dotnet/consultants/estimates/ (WisDOT Staff)Q2P Manual, installation help, email distribution
list sign-up details
Q2P SupportWisDOT staff contact:
◦Power users in officeConsultant staff contact:
◦dotq2p@dot.wi.gov