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Lectures at Academy
ConfusesExcites
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What did you feel?
Interesting
Very long
Could not capture attention
Did not invite questions
Irrelevant
Wanted to listen to more
Outstanding
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Look at
theseexpressions
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A Business Presenter
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When will you like the Presentation
Interesting
Affable, friendly speaker
Generates curiosity
Responds to criticism positively
Not intimidating, DOMINATING
Looks in command
Just confident and also humble
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Preparation: Audience Analysis
1. What is the audience interested in
2. What does the audience want
3. What does the audience already know and
needs to know
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Scenario in Indian RailwaysTypes of Presentation youll need to make
Official - before seniors and peer group
Audience is knowledgeable, the toughest kind.
Thus expect criticism, lot of questions
How to deal?
Is it a new idea orjust an account of your work?
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Scenario in Indian RailwaysTypes of Presentation youll need to make
Training Sessions
Audience is expecting quality input
How to deal?
You think there is a lot to say and teach butwhat
1. If audience is not interested?
2. If audience is aggressive?
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TIPS for difficult situations
CriticismMaintain calm and smile. Aggression is natural
but will not help.
Best words,
You have a point worth considering,let me proceed further, maybe yourdoubt gets cleared
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TIPS for difficult
situations
Crack an intelligentjoke!!!!
And review yourstyle, it may bevery dull!
Audience is SLEEPING,
YAWNING
and just having fun
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TIPS for difficult situations
Listen twice, and then proceed further by saying,Your questions are interesting but in the limited
time , I have more to say, we can discuss later
There is just one
irritating person in the
audience, trying to showyou down
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To be a good speaker, you must.
Make it participative, invite queries
Keep the presentation secondary, YOU SHOULD BE
VISIBLE not the LCD SCREEN.Answer Every Comment With Appreciation and
Support
Make the audience feel important
Lastly, remember you are there to educate notdominate.
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Nervousness, Stage fright
Kya hoga? What will
happen.
Symptons :
Knees shake
Palpitation, sweating
Hands tremble
Seem to be out of words,
cannot recall
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Nervousness, Stage fright
Practice Positive Self-Talk
This audience is hosting me
because they consider me anauthority on this topic.
Remember, you know more than them,
Confident but not ARROGANT
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Nervousness, Stage fright
No distractions
If you find audience distracted, dont panic, some
will always be so. Try again to capture attention
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So, just enjoy your
presentation.
NOWTips for making good
presentations
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We have something better. We call it iPad.
Back to Steve JobsiPad Launch
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iPHONE LAUNCH
In the beginning of the iPhone launch, Steve Jobsannounced that he was going to introduce threerevolutionary new products:
A wide screen iPod with touch controls A revolutionary new phone
A breakthrough internet communications device
Eventually, he revealed this isnt three products, but oneproduct cal lediPhone.
Not only was this dramatic, but it also set the stage forwhat the audience was going to see for the remainder
of the event.
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Outline
Make your 1st or 2nd slide an outline of your
presentation
Follow the order of your outline for the rest of
the presentation
Only place main points on the outline slide
Ex: Use the titles of each slide as main points
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Slide Structure Good
Use 1-2 slides per minute of your presentation
Write in point form, not complete sentences
Include 4-5 points per slide Avoid wordiness: use key words and phrases
only
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Slide Structure - Bad
This page contains too many words for apresentation slide. It is not written in pointform, making it difficult both for your
audience to read and for you to present eachpoint. Although there are exactly the samenumber of points on this slide as the previousslide, it looks much more complicated. In
short, your audience will spend too much timetrying to read this paragraph instead oflistening to you.
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Slide Structure Good
Show one point at a time:
Will help audience concentrate on what you are
saying
Will prevent audience from reading ahead
Will help you keep your presentation focused
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Slide Structure - Bad
Do not use distracting animation
Do not go overboard with the animation
Be consistent with the animation that you use
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Fonts - Good
Use at least an 18-point font
Use different size fonts for main points and
secondary points
this font is 24-point, the main point font is 28-
point, and the title font is 36-point
Use a standard font like Times New Roman,
Calibri or Arial
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Fonts - Bad
If you use a small font, your audience wont be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS
DIFFICULT TO READ
Dont use a complicated font
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Colour - Good
Use a colour of font that contrasts sharply
with the background
Ex: blue font on white background
Use colour to reinforce the logic of your
structure
Ex: light blue title and dark blue text
Use colour to emphasize a point
But only use this occasionally
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Colour - Bad
Using a font colour that does not contrast withthe background colour is hard to read
Using colour for decoration is distracting and
annoying. Using a different colour for each point is
unnecessary
Using a different colour for secondary points isalso unnecessary
Trying tobe creativecan alsobe bad
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Background - Good
Use backgrounds that are attractive but
simple
Use backgrounds which are light
Use the same background consistentlythroughout your presentation
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Background Bad
Avoid backgrounds that are distracting or
difficult to read from
Always be consistent with the background
that you use
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Graphs - Good
Use graphs rather than just charts and words
Data in graphs is easier to comprehend & retain
than is raw data
Trends are easier to visualize in graph form
Always title your graphs
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Graphs Bad Table
January February March April
Blue Balls 20.4 27.4 90 20.4
Red Balls 30.6 38.6 34.6 31.6
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Graphs - Good
Items Sold in First Quarter of 2002
0
10
20
30
40
50
60
70
80
90
100
January February March April
Blue Balls
Red Balls
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Graphs - Bad
20.4
27.4
90
20.4
30.6
38.6
34.631.6
0
10
20
30
40
50
60
70
80
90
100
January February March April
Blue Balls
Red Balls
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Graphs - Bad
Minor gridlines are unnecessary
Font is too small
Colours are illogical
Title is missing
Shading is distracting
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Spelling and Grammar
Proof your slides for:
speling mistakes
the use of of repeated words
grammatical errors you might have make
If English is not your first language, please
have someone else check your presentation!
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Conclusion
Use an effective and strong closing
Your audience is likely to remember your last
words
Use a conclusion slide to:
Summarize the main points of your presentation
Suggest future avenues of research
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Example of Good Slide
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Some Bad slides
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Chilean Exports
Fresh fruit leads Chile's export mix - Chile emerges as major supplier of fresh fruit toworld market due to ample natural resources, consumer demand for fresh fruit duringwinter season in U.S. and Europe, and incentives in agricultural policies of Chileangovernment, encouraging trend toward diversification of exports and development ofnontraditional crops - U.S. Dept. of Agriculture, Economic Research Service Report
Chile is among the developing economies taking advantage of these trends, pursuinga free market economy. This has allowed for diversification through the expansion offruit production for export, especially to the U.S. and Western Europe. Chile hassuccessfully diversified its agricultural sector to the extent that it is now a major fruitexporting nation. Many countries view Chile's diversification of agriculture as a modelto be followed.
Meanwhile, the U.S. remains the largest single market for Chile's fruit exports.However, increasing demand from the EC and Central and East European countriescombined may eventually surpass exports to the U.S., spurring further growth inChile's exports.
If youve read this far, your eyes probably hurt and youve been reading this tediouslong-winded text instead of listening to me. Im insulted- cant you see Im doing apresentation up here? Look at me! Congratulations, however, on having such goodeyesight.
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Beginner Motorcycles
My personal favorite:
the Suzuki Savage
Light weight (~380lbs)
Adequate power(650cc engine)
Low seat height fits
most riders
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Racquetball Fundamentals
2, 3, or 4 players.
1 player serves, other returns.
Only serving player can score.
Served ball must land past serving line andcannot hit back wall.
Ball can only bounce once before striking
front wallbut ball does not have to bounce.
So IRRITATING
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Ending a presentation
End your presentation with a simple question
slide to:
Invite your audience to ask questions
Provide a visual aid during question period
Avoid ending a presentation abruptly
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Common Mistakes in Language
accept vs except Acceptis a verb, which means to agree to take something .
For example:"I always acceptgood advice."
Exceptis a preposition or conjunction, which means not including.
For example:"I teach every dayexceptSunday(s)."advice vs advise Adviceis a noun, which means an opinion that someone offers
you about what you should do or how you should act in a particular
situation.
For example:"I need someone to give me some advice."
Adviseis a verb, which means to give information and suggesttypes of action.
For example:"Iadviseeverybody to be nice to their teacher."
!Often in English the noun form ends in ...ice and the verb form
ends in ...ise.
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affect vs
effect
Affectand effectare two words that are commonly confused.
affect is usually a verb (action) - effect is usually a noun (thing)
Hint: If it's something you're going to do, use "affect." If it'ssomething you've already done, use "effect."
To affect something or someone.
Meaning: to influence, act upon, or change something or
someone.
For example: The noise outside affectedmy performance.
To have an effect on something or someone
!Note: effect is followed by the preposition on and preceded by an
article (an, the)
Meaning: to have an impact on something or someone.
For example: His smile had a strange effecton me.
!Effect can also mean "the end result".
For example: The drug has many adverse side effects.
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complement
(v) vs
compliment
(n)
Complement is a verb, which m eans to make
som ething seem better or more attract ive wh en
combined.
For examp le: " The colours b lue and g reen
com plement each oth er perfect ly."
Compl iment is a nou n, which m eans a remark that
expresses appro val , admirat ion o r respect.
For examp le: " It was the nicest compl iment anyon e
had ever paid m e."
Tip! Having p rob lems with you r spel l ing? Try these
mnemonics : -If i t complements something i t comp letes i t . (With an
e.)
I l ike complim ents. (With an i.)
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decent vs
descent
Decent is an adject ive meaning soc ial ly
acceptable or good .
For example: Everyone sho uld be enti t led to a
decent standard of l iv ing.
Descent is a noun which can mean a movement
downwards, or your ancestry .
For example: The plane began its f inal descent
pr ior to landing. / " She found out that she was of
Welsh descent ."
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e.g vs i.ee.g. stands for exempli gratia = for example.
For example: "I like fast cars, e.g. Ferrari and
Porche"
In the sentence above you are simply giving an
example of the kinds of cars you like - Ferraris andPorches.
i.e. stands for id est = that is (in explanation).
For example: "I like fast cars, i.e. any car that can go
over 150mph."
In this second sentence you are giving an
explanation of what you consider to be fast.
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for vssince
The prepos it ions for and s ince areof ten used w ith t ime express ions.
For indic ates a per iod of t ime.
For example:
I have been wo rkin g here for 2 years.
Since indicates a point in t ime.
For example:
I have been workin g here since theyear before last.
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loose vs lose Loose is an adject ive. If something isn ' t
f ixed proper ly or i t d oesn' t f i t , because it 'stoo large, it 's loose.
For examp le:-
My headphones weren' t wo rking , because
a wire was loose.
Lose is a verb that means to n o longer
possess something because you do no t
know where it is, or b ecause it has been
taken away from you.
For examp le:
A lot o f peop le wil l lose their job if th ere is
a recession .
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principal vs
principle
Principal as an adjective means first in order of importance:
For example: The Mississippi is the principal river of the
United States.
Principal as a noun can mean the head teacher in a school
or college:
For example: The teacher sent the unruly student to see the
principal.
Principal as a noun can also mean the original amount of adebt on which interest is calculated
For example: She lives off the interest and tries to keep the
principal intact.
Principle is a noun which means a basic idea, standard ofbehaviour or rule that explains or controls how something
happens or works:
For example: The country works on the principle that all
citizens have equal rights.
personal vs Personal is an adjective.
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personal vs
personnel
Personal is an adjective.
It can mean relating to or belonging to someone.
For example: Your personal belongings are the things that belong to you.
It can relate to the private parts of someone's life, including their
relationships and feelings.
For example: If you have personal problems, it means you have problems
that are private and sensitive to you. Perhaps problems in a relationship.
It can also mean something that is designed for or used by one person.
For example: a personal computer or stereo.
And it can relate to your body
For example: when talk about personal hygiene.
!If you are rude about or offensive towards someone it could be said that you
are being personal.
Personnel is a noun.
The people who work for an organisation are the personnel.
For example: military personnel are the members of an army.
The department of an organisation that deals with finding people to work
there, keeping records about them, etc is the Personnel Department.
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stationary vs
stationery Stat ionary means standing st i l l or not
mov ing
For examp le: "The car was stat ionary."
Stat ionery means th e items needed fo r
wri t ing , suc h as paper, pens, penci ls and
envelopes.
For example: " It is th e secretary 's job to
order the stat ionery?"
! 'e ' is fo r envelopes 'a' is for automobi les.
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there,
their,
they're
There can be used as an adjective of place:-
For example: "The car is over there in the car park."
There can also be used as the introductory subject in
sentences:-
For example: "There are some grammar pages on this web
site."
They're is the a contraction of "they are".
For example: "They're always surfing the Internet."Their is a possessive pronoun like "her" or "our".
For example: "Have they done their homework?"
Example: "There's a large family in this town. Look they're
over there by their car."
!If you've written "they're," ask yourself whether you can
substitute "they are." If not, you've made a mistake. There"
has "here" inside it to remind you it refers to a place, while
"their" has "heir" buried in it to remind you that it has to do
with possession.
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Many more such errors
Good Places to learn
http://www.learnenglish.de/mistakes/CommonMistakes.htm
http://www.engvid.com/english-resource/50-common-
grammar-mistakes-in-english/
http://public.wsu.edu/~brians/errors/errors.html
http://www.englishforums.com/content/resources/common-
spelling-mistakes-in-english.htm
http://en.wikipedia.org/wiki/Wikipedia:Lists_of_common_mi
sspellings
http://www.learnenglish.de/mistakes/CommonMistakes.htmhttp://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://public.wsu.edu/~brians/errors/errors.htmlhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://en.wikipedia.org/wiki/Wikipedia:Lists_of_common_misspellingshttp://en.wikipedia.org/wiki/Wikipedia:Lists_of_common_misspellingshttp://en.wikipedia.org/wiki/Wikipedia:Lists_of_common_misspellingshttp://en.wikipedia.org/wiki/Wikipedia:Lists_of_common_misspellingshttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://public.wsu.edu/~brians/errors/errors.htmlhttp://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.learnenglish.de/mistakes/CommonMistakes.htm7/28/2019 Rajnish Kumar on Presentation Skills 2013
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Thank you
Are you ready for presenting?