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RB Rail AS Reg. No 40103845027 K. Valdemāra iela 8-7 Riga, LV-1010, Latvia PUBLIC
RBR-DOC-BIM-BMN-0020
The sole responsibility of this publication lies with the author. The European Union is not responsible for any use that may be made of the information contained therein.
Detailed BIM Strategy
Post-contract BIM Execution Plan
(BEP) Template
Detailed BIM Strategy Guidelines
Public draft v0.1
21/08/2018
BEP Post-Contract template
Public draft v0.1
Contents
Use of this template ................................................................................................................................................................................................ 4
1. Post-Contract BIM Execution Plan ......................................................................................................................................................... 5
1.1. Preface .................................................................................................................................................................................................. 5
1.2. Project Delivery Manager .............................................................................................................................................................. 5
1.3. Project Team Contacts ................................................................................................................................................................... 5
2. Project Information ..................................................................................................................................................................................... 6
3. BIM Use Cases ................................................................................................................................................................................................ 7
4. Matrix of Responsibility (Model & Analysis) ....................................................................................................................................... 8
5. Software Versions...................................................................................................................................................................................... 13
6. Exchange Formats .................................................................................................................................................................................... 14
7. Levels of Definition ................................................................................................................................................................................... 15
8. Company Resource for This Project ................................................................................................................................................... 16
9. Roles & Responsibilities .......................................................................................................................................................................... 17
9.1. Authorities ........................................................................................................................................................................................ 18
10. Project Collaboration Systems, Common Data Environments & Electronic Data Management ............................... 19
11. Security & Extranet Access, Distribution Authority ...................................................................................................................... 20
12. Major Project Milestones ........................................................................................................................................................................ 21
13. Survey Strategy .......................................................................................................................................................................................... 22
14. Geo-location & Coordinates System .................................................................................................................................................. 23
15. Dimensional Consistency ....................................................................................................................................................................... 24
17. File Naming Convention......................................................................................................................................................................... 25
18. Quantity Extraction and Tracking Strategy ..................................................................................................................................... 26
19. Quality Assurance ..................................................................................................................................................................................... 27
20. Annexes ........................................................................................................................................................................................................ 28
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20.1. Task Information Delivery Plan (TIDP) ................................................................................................................................... 28
20.2. Model Information Delivery Plan (MIDP) ............................................................................................................................. 28
20.3. Project Implementation Plan (PIP) .......................................................................................................................................... 28
20.4. BIM Objects Attributes Matrix .................................................................................................................................................. 28
20.5. Authoring tool XXX procedures & workflows .................................................................................................................... 28
20.6. Authoring tool YYY procedures & workflows ..................................................................................................................... 29
20.7. Authoring tool ZZZ procedures & workflows ..................................................................................................................... 29
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Use of this template This template has been elaborated to be used as the basis for the post-contract BEP. The Supplier shall fulfill all the
required information in order to show their intention to comply with all the standards and procedures described in
the BIM Manual. The Supplier is free to add extra information.
Where standards deviate from the BIM Manual, this should be communicated to the wider design team and RB Rail.
This document is composed by the main document (describing the overall information of the BEP) and a list of
annexes including the TIDP, the MIDP and the different BIM Authoring tools – specific procedures and workflows
(there must be at least one annex by BIM Authoring tool and there could be various if the Supplier considers it
necessary, for instance due to the existence of various disciplines developing the project with the same BIM
Authoring tool).
All the text in italics in this document serves as description to fulfill each section and shall be removed before final
delivery of the post-contract BEP.
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1. Post-Contract BIM Execution Plan
The following provides the general information and the roles on the project (if applicable) together with details of
key personnel who are likely to be involved in information exchange.
1.1. Preface
The BEP shall list the agreed targets for responsibility, timely delivery, exchange, reuse and final handover to the
clients. It will also list all of agreed elements as outlined in the Employers Information Requirements.
1.2. Project Delivery Manager
This document is owned and maintained by the current Project Delivery Manager listed below.
Company Name Project Contract
Contract No.
Role Names of individuals
XXXXX XXXXX XXXX XXXX XXXX XXXXX XXXX@XXXX
XXXXX XXXXX XXXX XXXX XXXX XXXXX XXXX@XXXX
XXXXX XXXXX XXXX XXXX XXXX XXXXX XXXX@XXXX
1.3. Project Team Contacts
The project team (as listed below and with agreement from their parent companies) have accepted to use this
document for the stated project.
Company Name Project Contract
Contract No.
Role Names of individuals
XXXXX XXXXX XXXX XXXX XXXX XXXXX XXXX@XXXX
XXXXX XXXXX XXXX XXXX XXXX XXXXX XXXX@XXXX
XXXXX XXXXX XXXX XXXX XXXX XXXXX XXXX@XXXX
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2. Project Information Key project information is defined below:
Key Information Description
Project Name XXXXX
Project Address XXXXX
Project Number XXXXX
Contract Form XXXXX
Project Description (as defined in EIR) XXXXX
Project Deliverables (as defined in EIR) XXXXX
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3. BIM Use Cases The major goals and objectives for the BIM implementation must be considered and stated as a project strategy,
and are explained in the BIM Manual section “3.3. BIM Use Cases”.
The main BIM Use Cases that shall be implemented in this project for each stage are listed in the chart below.
BIM use case Value Engineering completion
Master design completion
Detail technical design completion
As built Handover
XXXX XXXX XXXX XXXX XXXX XXXX
XXXX XXXX XXXX XXXX XXXX XXXX
XXXX XXXX XXXX XXXX XXXX XXXX
XXXX XXXX XXXX XXXX XXXX XXXX
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4. Matrix of Responsibility (Model & Analysis)
Plan of work
Model authoring
Software
Native format
Open format(s)
Value Engineering completion
Master design completion
Detail technical design completion
As built Handover
Example
model REVIT RVT IFC
Model
aggregation
Space
planning
Site, urban
design
context
Site and
existing
buildings
Architectural
model
Structural
design model
HVAC design
model
Building
services mep
design models
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Lighting
design model
Electrical
design model
Hydraulics
design model
Interior
layouts and
design model
HVAC
fabrication
model
Structural
steel
fabrication
model
Curtain wall
fabrication
model
Transportation
design
model(s)*
Landscaping
and external
works
Renovation &
refurb
Facility
management
Construction
model
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Other
Other
Other
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Plan of work
Model authoring Software Native format
Open format(s)
Value Engineering completion
Master design completion
Detail technical design completion
As built Handover
Brief development
Alternative design
options
Design performance
Sun and shadow
Structural
Thermal
Sustainability
Model clash
detection
Cost planning &
control
Construction
scheduling (4D)
Security
Code checking &
regulatory
compliance
Accoustic analysis &
design
Disabled access &
egress
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Fire protection
FM, operation &
maintenance
Automated/linked
specifications
Heritage
documentation &
assessment
Solar envelopes
Over-shading
Daylight
Solar
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5. Software Versions The CAD/BIM software, including Add-Ons, and versions that will be used by the design teams shall be agreed
before starting the project.
Company Name Discipline CAD/BIM software Version Format Comments
XXXX Architecture XXXX XXXX XXXX XXXX
XXXX Rail XXXX XXXX XXXX XXXX
XXXX Structure XXXX XXXX XXXX XXXX
XXXX Utilities XXXX XXXX XXXX XXXX
XXXX XXXX XXXX XXXX XXXX XXXX
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6. Exchange Formats The agreed Open formats for model and drawing file exchange are:
DWG DGN IFC RVT NWC/NWD I-MODEL PDF Other
Models
Aggregated
Models
Drawings
Final drawing
format
Schedules or
spreadsheets
No party is authorised to alter the platform or the build/version without prior consent by the project BIM
Manager/Design Manager and RB Rail.
Any requirements to upgrade the platform or build/version will be communicated to all parties with a minimum of
one month’s notice. This is to allow for a period of discussion and testing before implementation.
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7. Levels of Definition It is important to define who models what (the BIM Author) and to what Level of Definition (LOD).
The LOD should be defined at a regional level by phases and disciplines and shall align with the BIM Manual.
To be described by the Supplier for all project stages.
The BIM Objects Attributes Matrix shall be completed by the Supplier and annexed to this document. The Supplier
shall use as template the file RBR-DAT-BIM-BMA-0005_BIM_Objects_Attributes_Matrix.
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8. Company Resource for This Project This table shall be the one included in the « Resource Assesment Form » anex from the pre-contract BEP, updated.
Company Name
Primary BIM role
Secondary BIM Role (If applicable)
Levels of competency (qualifications)
Years of experience (BIM)
Names of individuals
Resource reference
Stakeholder
ZZ
BIM
Information
Manager
BIM discipline YY
coordinator
YY XX Individual 1 ZZ.1
Stakeholder
YY
BIM discipline
XX coordinator
BIM Specialist YY XX Individual 2 YY.1
Stakeholder
ZZ
BIM CDE
Manager
ZZ YY XX Individual 3 ZZ.2
… … … … … … …
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9. Roles & Responsibilities At the start of a project it is important to identify the roles and responsibilities of the design teams. The Supplier
shall describe the main roles and their responsibilities, as well as their contact details. Examples of the roles required
within a large project are:
ROLE COMPANY NAME NAME EMAIL & TELEPHONE NUMBER
Lead designer YYYY XXXX XXXX
Project delivery manager YYYY XXXX XXXX
Construction manager YYYY XXXX XXXX
Project information manager YYYY XXXX XXXX
Task team manager YYYY XXXX XXXX
Task team information
manager
YYYY XXXX XXXX
Task team interface manager YYYY XXXX XXXX
Task team BIM authors YYYY XXXX XXXX
XXXX YYYY XXXX XXXX
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9.1. Authorities
Role Authority
Project information manager Responsible for the project BIM standards and ensure delivery of the information
management requirements in the EIR
Lead designer Responsible for spatial coordination
Task team manager Responsible for documentation standards
Interface manager Responsible for overall project coordination and clash resolution
Task team information manager Reject non-compliant models, drawings & documents
Project CAD/BIM coordinator Responsible for cad related project BIM standards
Task team CAD/BIM coordinator Responsible for discipline cad related project BIM standards
XXX XXX
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10. Project Collaboration Systems, Common Data Environments & Electronic Data Management
Company Name Solution Network Database Field based Comments
XXXX XXXX XXXX XXXX XXXX XXXX
XXXX XXXX XXXX XXXX XXXX XXXX
XXXX XXXX XXXX XXXX XXXX XXXX
XXXX XXXX XXXX XXXX XXXX XXXX
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11. Security & Extranet Access, Distribution Authority
Company Name Authorised Manager Authority (upload, download, change, access/distribution)
XXXX XXXX XXXX
XXXX XXXX XXXX
XXXX XXXX XXXX
XXXX XXXX XXXX
The Supplier shall demonstrate in this section how he will, on project completion, securely archive information
within their WIP / Shared CDE environments and or destroy any sensitive information.
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12. Major Project Milestones The following table summarizes the proposed major project milestones relating to information delivery during the
project.
If separate design teams are planned, BEP shall include separate schedules.
Start Date Value Engineering completion
Master Design Completion
Detail Technical Design Completion
As Built Handover
XXXX XXXX XXXX XXXX XXXX XXXX
XXXX XXXX XXXX XXXX XXXX XXXX
XXXX XXXX XXXX XXXX XXXX XXXX
Only the major milestones are listed. A more detailed and co-ordinated Project Plan must be developed with the
stakeholders and agreed. This is included in the Master Information Delivery Plan.
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13. Survey Strategy Survey method Delivery format Survey origin Comments
Point cloud XXXX XXXX XXXX
Light detecting & Randing (lidar) XXXX XXXX XXXX
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14. Geo-location & Coordinates System
The Supplier must describe in this section which reference point(s) shall be used to define the location of each
model (e.g. for a bridge, the intersection point between the first abutment axis and the railway alignment).
Also include a statement or diagram of the project origin and orientation.
Model name Coordinates system
Easting (m) Northing (m) Elevation (z) Azimuth
XXX XXXX XXXX XXXX XXXX XXXX
XXX XXXX XXXX XXXX XXXX XXXX
XXX XXXX XXXX XXXX XXXX XXXX
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15. Dimensional Consistency The project team should agree common units of measurement. These should include distance (e.g. metres and
millimetres) and angles (e.g. degrees/radians measured clockwise or counter clockwise).
Type of information Millimeters Meters Degrees Radians Clockwise Counter
Survey XXXX XXXX XXXX XXXX XXXX XXXX
Models discipline 1 XXXX XXXX XXXX XXXX XXXX XXXX
Models discipline 2 XXXX XXXX XXXX XXXX XXXX XXXX
Drawings discipline 1 XXXX XXXX XXXX XXXX XXXX XXXX
Drawings discipline 2 XXXX XXXX XXXX XXXX XXXX XXXX
XXX XXXX XXXX XXXX XXXX XXXX XXXX
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17. File Naming Convention Naming conventions of all models, drawing sheets and clash renditions will comply with the BIM Manual. Where
standards deviate, this should be communicated to the wider design team and RB Rail, and further defined in this
chapter.
The Supplier shall also define the volume strategy.
All production and handover information shall be allocated a unique file identifier.
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18. Quantity Extraction and Tracking Strategy
The Supplier shall describe in this section how they are going to proceed with the Quantity Extraction and its
tracking, based on the standards and procedures defined in the BIM Manual.
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19. Quality Assurance The Supplier shall describe in this section how they are going to proceed with the Quality Assurance for verification,
both of geometry / data and validation against the EIR, based on the standards and procedures defined in the BIM
Manual.
The Supplier shall describe the periodicity for the BIM model and data checks that will be defined, discussed and
agreed with the Rail Baltica BIM Manager.
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20. Annexes 20.1. Task Information Delivery Plan (TIDP)
A Task Information Delivery Plan (TIDP) for each task within the project is appended to this document.
The TIDP shall be prepared using the template “TIDP-template-RB”. When completed by all team members the
TIDPs should be published in this document appendix and on the project extranet.
20.2. Model Information Delivery Plan (MIDP)
The Master Information Delivery Plan (MIDP) is developed from the separate TIDPs produced for each task within
the project and appended to this document.
This more detailed, co-ordinated MIDP, prepared using the template “MIDP-template-RB”, must be developed and
agreed with the stakeholders. When completed the MIDP should be published in this document appendix and on
the project extranet as a project plan.
20.3. Project Implementation Plan (PIP)
Revised PIP confirming the capability of the supply chain.
20.4. BIM Objects Attributes Matrix
Completed by the supply chain, prepared using the template “RBR-DAT-BIM-BMA-
0005_BIM_Objects_Attributes_Matrix”.
20.5. Authoring tool XXX procedures & workflows
Each different BIM Authoring tools will have a specific annex with procedures and workflows to be used by the
Supplier teams. (There must be at least one annex by BIM Authoring tool and there could be various if the Supplier
considers it necessary, for instance due to the existence of various disciplines developing the project with the same
BIM Authoring tool).
If the Supplier considers it necessary, there could be specific annexes for special workflows or BIM use case-related
subjects, such as the Design Review, Design Coordination, … It is important to mention that if specific procedures
are not created to define the BIM Use Cases approach, they will have to be defined in the BEP Post-contract main
document or in the Authoring tool procedures.
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20.6. Authoring tool YYY procedures & workflows
See previous description
20.7. Authoring tool ZZZ procedures & workflows
See previous description