Reduce Timeline and Budget for SAP BusinessObjects 4.2 Migration & Upgrade by 80 Percent

Merlijn Ekkel, Director of SAP BI, SAPSebastien Goiffon, CEO, GB&SMITH

Edge – 92K user deployments1,000,000 administrated users

> 30 countries> 98% renewal rate> 500 clients50 people

Boston – London – Lille

SAP BUSINESSOBJECTS PORTFOLIO

Backup, promote & version BO content

Schedule and burst your BO reports

Explore and analyze BO metadata

Ensure BO license compliance

Automate report qualification Non regression tests

Secure your SAP BO deployment

ARCHITECTURE

BusinessObjects server(s)

Web server

Application server

360Eyes database

BI4.2 KEY ENHANCEMENTS

BI MAINTENANCE DATES

KEY PAIN POINTS

We love to upgrade into BI4.2, however we have some challenges…

• No insight in content and the use of content

• Loads of copies / clones / minor changes - versions / personal documents

• Limited capabilities to clean up as we do not know how objects are related

• Loads of documents that need to be validated (or converted)

MIGRATION PATH/20 YEARS OF MIGRATIONS

STEP1: PREPARE/ASSESSMENT

STEP2: BACKUP STRATEGY/ROLLBACK

STEP2: BACKUP STRATEGY/RECYCLE BIN

STEP2: BACKUP STRATEGY/DISASTER & RECOVERY

http://www.gbandsmith.com/mitigate_backup_risks_disaster_recovery_in_sap_bo

STEP3: CLEAN UP (MOST IMPORTANT)

• Optimize the content to be migrated/before backup (step 10)!

STEP3: CLEAN UP/UNUSED CONTENT

STEP3: CLEAN UP/CLONE REPORTS

STEP3: CLEAN UP/DORMANT USERS

STEP3: CLEAN UP/INSTANCES

STEP3: CLEAN UP/INBOXES

STEP4: OPTIMIZE/UNIVERSES

STEP4: OPTIMIZE/BULK SWITCH UNV TO UNX

STEP4: OPTIMIZE/DESKI

STEP5: DEFINE LICENSE POOL

STEP6: IMPACT ANALYSIS/CALCULATION ENGINE

BEFORE 4.1 SP03 AFTER 4.1 SP03

Ex: Running Calculation not reset

http://scn.sap.com/docs/DOC-39973

STEP6: IMPACT ANALYSIS/QUERY STRIPPING

http://scn.sap.com/people/cgnodtke/blog/2014/04/17/how-to-find-the-documents-impacted-by-calculation-engine-changes

STEP7: COMPARE/ SOURCE & TARGET

STEP7: COMPARE/ SOURCE & TARGET

STEP8: QUALIFY (MOST IMPORTANT)/DATA

http://www.gbandsmith.com/mitigate_sap_bo_conformity_risks_whitepaper

4.1 or whatever version output 4.2 output

STEP8: QUALIFY (MOST IMPORTANT)/PIXEL

4.1 or whatever version output 4.2 output

STEP9: PROMOTION/ DRAG&DROP

STEP9: PROMOTION/SCHEDULE LINK WITH ENTERPRISE JOB SCHEDULER

STEP10: SECURE/SETUP

STEP10: SECURE/DOCUMENT

Excel exports available:- Security matrix- User centric & Object centric

STEP10: SECURE/DOCUMENT

https://www.asug.com/discussions/servlet/JiveServlet/previewBody/41963-102-1-61554/3560%20Federal%20Mandate%20Annual%20Account%20Recertification%20within%20SAP%20BusinessObjects.pdf

STEP9: SECURE/GRC SOX, FISMA …

STEP1: PREPARE NEXT MIGRATION

- Keep control

- Recurring cleaning (automate it!)

- Predictive analysis

- Mitigate risks

MIGRATION PATH/20 YEARS OF MIGRATIONS

ROI

- Migration much faster. Saved months!

- Migration More Secure & Under Control

- Documentation/Audit of the system

- Less post Migration Assistance

- Mitigate risks

- Maintain accuracy and consistency of BusinessObjects reports

CONTACT

http://www.gbandsmith.com/optimize_migration_to_sap_bo_bi4

http://tinyurl.com/optimizemigration

Take a look at our solutions on:

www.youtube.com/360suite

REQUEST A FREE TRIAL!

sebastien@gbandsmith.comwww.gbandsmith.com

617 319 3563