Reporting Package Preparation and Standard Practices

Criselle Espiritu, Analyst, FS / SFSR

Alyssa Kanzaki, Accountant, FS / SRB & Capital Projects

Lily Wang, Director, FS / MAPO

Chancellor’s Office

April 24, 2015

Learning Objectives

• Prepare the Year-end System (YES) reporting package in TM1 web. • Apply the standard practices to reporting package

preparation• Respond to the Systemwide Revenue Bond (SRB)

fluctuation analysis questions and answers in TM1

April 2015 Year-End GAAP Training 2

Year-end System (YES) Reporting Package Preparation

• Overview• Accessibility• Logistics• Deadlines• Reference• Contacts

April 2015 Year-End GAAP Training 3

YES Reporting Package Preparation - Overview• The Year-end System (YES) reporting package is a

comprehensive financial statement using TM1 application database• Consists of input sheets for the basic financial statements

and underlying footnotes for campuses and discretely presented component units

April 2015 Year-End GAAP Training 4

YES Reporting Package Preparation – Overview (cont.)• The primary purposes of completing the TM1 YES reporting

package are: To gather financial information from all campuses and

discretely presented component units including the Office of the Chancellor (CO) for the preparation and consolidation of the annual California State University’s (CSU) financial statements.

To gather information for the purposes of preparation and consolidation of the Schedule of Expenditures of Federal Awards (SEFA) for the CSU Single Audit report.

April 2015 Year-End GAAP Training 5

YES Reporting Package Preparation – Overview (cont.)

to satisfy the Prepared by Client (PBC) requirement for the financial statement audit

April 2015 Year-End GAAP Training 6

YES Reporting Package Preparation - Accessibility• YES reporting package is accessed through TM1 web• Limited to 3-5 users per campus depending on the size of

the campus• Primary users are the campus GAAP coordinators• Discretely presented component units do not have access

but their information must be provided to the campus GAAP coordinator for input

April 2015 Year-End GAAP Training 7

YES Reporting Package Preparation – Accessibility (cont.)• To obtain access to YES in TM1, the manager must send

an email request to add a GAAP coordinator to SFSR_GAAP@calstate.edu

• Once access is granted, the new user will receive an email notification with the necessary information to access YES

• To request termination of access of employees no longer with the campus, the manager must send an email to SFSR.

April 2015 Year-End GAAP Training 8

YES Reporting Package Preparation - Logistics

April 2015 Year-End GAAP Training 9

YES Reporting Package Preparation - Deadlines

The deadlines related to the YES reporting package (versions 1, 2, and 3) can be found in the audit master timeline.

April 2015 Year-End GAAP Training 10

YES Reporting Package Preparation – Deadlines (cont.)

April 2015 Year-End GAAP Training 11

YES Reporting Package Preparation - Reference

April 2015 Year-End GAAP Training 12

• http://cofulwwstm1.co.calstate.edu/tm1web/TM1 Web

• http://calstate.edu/SFSR/Workshops/index.shtml, 2014-2015 | GAAP | Select drop down “Master Timeline”

Audit Master Timeline

• https://csyou.calstate.edu/Employee-Resources/training/financial-services-training/Pages/tm1.aspx

Recorded TM1 Presentation

YES Reporting Package Preparation – Reference (cont.)

April 2015 Year-End GAAP Training 13

YES Reporting Package Preparation - Contacts

• For technical questions such as issues with access, username and password, contact:

Lily Wang, lwang@calstate.edu• For all other questions such as information entered in the

input sheets, contact:

SFSR Team, SFSR_GAAP@calstate.edu

April 2015 Year-End GAAP Training 14

Standard Practices

Used by SFSR team when reviewing the campus reporting packages

Campuses can apply these standard practices for reporting package preparation

Listing of standard practices can be found in Chapter 7 of the GAAP Manual

April 2015 Year-End GAAP Training 15

SRB – Fluctuation (Flux) Analysis

Chapter 16 – GAAP Manual

April 2015 Year-End GAAP Training 16

SRB Q & A Logistics

April 2015 Year-End GAAP Training 17

Select Campus

SRB Q & A Logistics

April 2015 Year-End GAAP Training 18

Select Program

SRB Q & A Logistics

April 2015 Year-End GAAP Training 19

Download to Excel

SRB Variance Q & A- Reference

April 2015 Year-End GAAP Training 20

• http://cofulwwstm1.co.calstate.edu/tm1web/TM1 Web

• August 3, 2015 - Legal Flux Information Available• August 25, 2015 – Responses RequiredKey Dates

• https://csyou.calstate.edu/Employee-Resources/training/financial-services-training/Pages/tm1.aspx, select TM1 SRB Q & A Form

Recorded TM1 Presentation

SRB Legal Flux Analysis- Contacts

• For technical questions such as issues with access, username and password, contact:

Lily Wang, lwang@calstate.edu• For all other questions regarding variance worksheets,

contact:

Alyssa Kanzaki, Akanzaki@calstate.edu

or

Terri Williams, Tmwilliams@calstate.edu

April 2015 Year-End GAAP Training 21

www.calstate.edu

April 2015 Year-End GAAP Training 22