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transcript
Reporting Using Excel FIG
5th June 2007
Hosted by: eVentura, Holiday Inn,
Bolton, Lancashire
Another Movex F.I.G.
from your
Movex User Association
Graham MaxfieldGeneral Manager, Movex User Associationgraham.maxfield@mua.org.uk
Chris Houghton
Managing Director, eVentura
crh@eventura.com
A Little About Us and Round Table
Emergency ProcedureMuster Point – Outside
Main Entrance
Sorry - No Smoking
Mobile Telephones
Important Safety Messages
Agenda
A Little About Us
Based in BoltonOver 100 man years IT
experience.Key Staff ex-IntentiaObjective
One Stop Shop for IT Allow Client to Run Business
Background
Organisation
Accreditations
Microsoft Solution Centre
Actinic Accredited DeveloperDell & Infrastructure Accredited & Business Partner
Global Software Inc Certified Business Partner
Sage SBD Business Partner & Developer
Lawson Accredited Business Partner & Installer
Business AreasBusiness Systems
Lawson / M3 Add-ons
Sage
e-Commerce B2B & B2C Web sites Integration
Infrastructure & Systems Management Installation – hardware/ networking/ Back office Systems Outsourcing IT & Facilities Management
Selection of eVentura Customers
Installation & Support Strong Project Management Skills
Established Methodology – PRINCE or IMPLEX
Accredited Team of Installation Personnel Annual Accreditation Requirement. Blue Chip Suppliers Only
Dell / IBM / Compaq
Accredited Sage & M3 Consultants Examinations each year.
Support for WHOLE System Support Desk One phone call or email.
Dedicated Support Lines & Staff Full Service / Full Facilities Management No Need for Internal IT Department
eVentura Business Ethos
Pragmatic Approach to Client Business Systems
Kindergarten Values:
Don’t Hit Anyone
Don't Tell Lies
Clean up your own mess
Eschew Obfuscation – (Keep it Simple)
Attain & Keep “Trusted Advisor” Status
Bill Isherwood
Sales & Marketing Manager, eVentura
bi@eventura.com
The Financial Reporting Tool for Lawson M3
Movex GL
• Direct live link between MS® Excel client and Movex• No staging areas or data warehouses• Drill down and refresh reports on demand
Spreadsheet Server Overview
Simplify with Spreadsheet Server ...
• Real-time access to critical financial data within seconds from Microsoft ® Excel
• No IT intervention - users ‘live’ producing reports within hours
• No more downloading, cut/paste, staging areas, data warehouses or re-keying of data
• Retrieve real-time period, year-to-date, quarter-to-date, opening/closing balances and account descriptions
• Retrieve balances and group non-sequential accounts
• Drill-down from within Microsoft® Excel to the lowest level of detail including subsystem drill-downs (AR and AP) and across multiple columns
• Reduce the number of days to close your books and publish report
Mark Gray,
Product Development, Global Software Inc
mark.gray@globalsoft.com
Building on Spreadsheet Server
Executive Dash Architecture
Query Results
Detail ResultsWindow
InternalReport View
Excel Summary andDetails via Formulas
WebService
SystemDSN
MSAccess
AS/400iSeries
SQLServer
ExecutiveDash
Oracle
AIX/DB2
Access to virtually any data source, providing real time query results for analysis, presentation or distribution
mySQL ODBC
Executive Dash Architecture
QueryBuilder
Excel
QueryCatalog
Execution &Results
DLL
QueryCatalogQuery
Catalog
DetailResults
Mark Gray,
Product Development, Global Software Inc
mark.gray@globalsoft.com
Building on Spreadsheet Server
Spreadsheet Server: produces and delivers budget entry sheets (seeded with prior year actuals)
Budget Manager
Budget Manager:• central database• consolidates budget data • tracks submissions • stores multiple versions
Users enter budget dataSpreadsheet Server
reports on actuals AND budget data
Budget Manager Overview
Bill Isherwood
Sales & Marketing Manager, eVentura
bi@eventura.com
Getting Your Management Pack Delivered
Bill Isherwood
Sales & Marketing Manager, eVentura
bi@eventura.com
Continuous Improvement
Spreadsheet ServerNewsletter soon…Current Release M90
27 Releases in 2007Update Policy
Issues – will always upgrade before investigateAvailable on eVentura ftp site
ftp.eventura.comAs is DM, BM, Dash, VisualFX…
Includes Net Change
YOU DECIDE IF/WHEN to upgrade…
Key Additions to Movex/ All Currency processingCall external pgms ( eg PDF ) from Ad-hoc Handle * in companyAllow “.” within accounting stringAdditional LanguagesLawson S3 VersionOn-line link to latest manual/ help/ webexMultiple minor fixes
SSS - things we may not know Will be included in Newsletter
( Can always have more training )
List AccountsCopy to Excel
Expand SpreadsheetDetail reporting
Expand Department ReportsTo do….
Excel Processing Calculate Options
F9 Calculates any active workbooks Shift+F9 Calculates the active worksheet Ctrl+Alt+F9 Calculates all formula cells within any active workbooks. Normally, Excel® only re-calculates cells in which
parameters of the cell formula have changed. This function will re-calculate the cell regardless of status.
To turn off auto-calc on new Spreadsheet
1. Start Excel®. The default Book1 workbook is displayed. 2. Select Tools>Options from the Excel® menu. 3. Select the Calculation tab. 4. Change the option to Manual and uncheck the "Recalculate before save" checkbox. 5. Click the Ok button. 6. Select File>Save As... from the Excel® menu 7. In the Save As dialog, navigate to Excel®'s XLSTART folder. This folder is located in either "C:\Program Files\
Microsoft Office\Office" or "C:\Program Files\Microsoft Office\Office10" depending upon your version of Microsoft® Office.
8. In the Save As dialog, overtype the File name (currently set to Book1.xls) to "Personal.xls". 9. Click the Save button to complete the Save As dialog. 10.Select Window>Hide from the Excel® menu. The workbook disappears. 11. Close or Exit Excel®. 12. You'll receive a prompt asking if you want to save the changes. 13. Click Yes. That's it. From now on when you start Excel®, the Personal.xls workbook will be the first workbook loaded (but hidden).
This in effect changes Excel®'s default Calculation options.
Other BusinessRegister InterestFollow up & orderInstallTrainInitial Outputs
Present MUA Conference September
Next Step
Have A Safe Journey Home