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FUNDAMENTALS OF
PROJECT MANAGEMENT
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Basic Terminologies
Has a unique purpose
Is temporary
Requires application of Resources
Has a primary customer, sponsorand stakeholders
Is developed using progressive elaboration, Iteration
InvolvesUncertainty
Project
Application of
Knowledge
Skills
Tools & Techniques
To achieve Project Objectives
Project Management
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Why Project are Done ?
Strategic Objectives
Projects are means of organizing activities in order to
achieve objectives that cannotbe achieved withinthe organizations due to normal operational limits
Strategic Considerations
A Market Demand & Organizational Need
A Customer Request
A Technological Advancement
A Legal Requirement
Ecological Impacts
Social need
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Project vs Operations
Projects
To attain Objectives and Terminate
Create own Character, Organization,
and Goals
Catalyst for Change
Unique Product, Service or Result
Start and End Date
Operations
To Sustain Business
Semi Permanent Charter,
Organization, and Goals
Maintain Status Quo
Standard Product or Services
Homogenous Teams
Ongoing
Examples
Producing a News letter
Writing or publishing a Book
Implementation of a LAN
Hiring a Salesman
Arranging for a conference
Opening for a new Shop
Producing annual report
Examples
Responding to Customer requests
Hooking up a printer to a computer
Meeting with an employee
Attending a conference
Opening a Shop
Writing an Progress update memo
Business
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Project, Product & Project Management Lifecycle
Identify
Need
Establish
Feasibility
Develop
Business
Case
Develop
Proposal
Product
Service
Result
OperationsImprovement
/Salvage
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Project Management Constraints
Balancing Competing constraints, which include, but are not limited
to:
Project
Success
Scope
Cost
Time
Quality
Resources
Risk
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Knowledge Areas
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Tools and Techniques
Flat Tyre
Inputs
Jack
AdjustableWrench
Tools andTechniques
Stepney
Output
Project management tools and techniques
assist project managers and their teams in
various aspects of project management.
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Tools and Techniques
Specific tools and techniques include, but not limited to:
Project charters, scope statements, and WBS (scope) Gantt charts, network diagrams, critical path analyses (time)
Net present value, cost estimates, and earned value management (cost)
Super tools are those tools that have high use and high potential for
improving project success, such as: Software for task scheduling (such as project management software)
Scope statements
Requirements analyses
Lessons-learned reports
Tools already extensively used that have been found to improve
project importance include:
Progress reports
Kick-off meetings
Gantt charts Change requests
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Project, Program, Portfolio
What is a Program?
A program is:a group of related projectsmanaged in a coordinatedway
to obtain benefitsand controlnot available from managing
them individually
A program manager provides leadership and direction
for the project managers heading the projects within the
program.
ADVANTAGES
Decreased risk
Economies of Scale
Improved Management
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Project, Program, Portfolio
What is a Portfolio?
A Portfolio is:a collectionof projects or programs and other work that
are grouped togetherto facilitate effective management of
that work to meet strategic business objectives
The projects or programs in the portfolio may not
necessarily be interdependent or directly related
ADVANTAGES
Wise Investment Decision
Strategize Projects
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Project, Program, Portfolio
Tactical
Goals
Strategic
Goals
Are we working onRight Projects?
Are we Investing in
Right Areas?
Do we have the
right resources to
be competitive?
Are we Carryingout Projects well?
Are Projects on
time and onbudget?
Do Project
Stakeholders knowwhat they should
be doing?
Pro
jectManagement
PortfolioMana
gement
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Project Management Office (PMO)
Provide the policies, methodologies, and templatesfor managing projects within the organization
Coordinator
Provide support and guidance to others in theorganization on how to manage projects, train othersin project management or project management
software, and assists with specific projectmanagement tools
Fa
cilitator
Provide project
managers fordifferent projects,and is responsiblefor the results ofthose projects
Controller