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Safety Groups Program
2009 Start of Year
Agenda
• Safety Group Objectives• Safety Group Program
Requirements• 3rd edition Employer Guidelines /
Element Criteria• 5 Steps to Managing Health &
Safety• Rebate • Getting Started• Q&A
Safety Groups Program• Prevention initiative to eliminate workplace injuries and illness
• Collective approach to health & safety
• Success achieved through pooling of resources, mentoring and sharing of best practices
• Incentive to develop sustainable health & safety programs
• Rewards are demonstrated through achievements in health & safety
• Potential WSIB premium rebate with no surcharge
WORKPLACE SELF
ASSESSMENT
ACTION PLAN
PROGRESS#1
PROGRESS#2
YEAR END REPORTS:•YR END ACHIEVEMENT•YR END MAINTENANCE
•WORKPLACE ASSESSMENT
Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec
20072007
Implement Your Action Plan:Complete the “5-Step Management System” for 5 elements
Implement Your Action Plan:Complete the “5-Step Management System” for 5 elements
2009 Program Year2009 Program Year
Meeting #4
Meeting #1
Meeting #2
Meeting #3
Meeting #5
Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec
20082008
20092009RebateRebate
Completion of 2008 Program YearCompletion of 2008 Program Year(in 2009)(in 2009)
WSIB Validation Audit Process to verify Year-ends reports WSIB Validation Audit Process to verify Year-ends reports
Firms selected for Validation Audit are notified
10% of Group
Program Requirements
• Attendance – Must attend and participate in a minimum of 3 group meetings in the program year
• Reporting - Sign-off by senior management and submit all reports to sponsor by due date
• Achievement - Complete 5 health & safety elements (demonstrate all 5 Steps)
• Participate –in networking activities with group members; if asked, cooperate with WSIB visits and spot-checks
SAFETY GROUPS PROGRAMSAFETY GROUPS PROGRAMEmployers Guidelines 3rd Edition
Element CriteriaElement Criteria
• The Element Requirements Chart will be used in the Safety Group Validation Audit Process. Firms will be measured against the Requirements Chart.
• Each Element includes Resources to assist in the development of the standards. They are for reference only.
• The Requirements chart outlines the minimum requirements. We encourage firms when and if possible to exceed the minimum requirements by incorporating best practices and improving workplace safety culture.
Employers Guidelines 3rd Edition
ExampleExampleof of
Element RequirementElement Requirement
• JHSC / H&S Rep
Employers Guidelines 3rd Edition
NEW
NEW
NEW
NEW
Employers Guidelines 3rd Edition
Employers Guidelines 3rd Edition
Return To Work
Members must select one of five RTW elements:
1. RTW Self-Assessment• WSIB RTW Self-Assessment Guide completes a gap analysis of RTW program
and develops a RTW action plan.
2. RTW Program Development• Policy, procedure, roles and responsibilities, RTW Plans, forms, and letters
3. Physical Demands Information• A procedure of how information is collected on a form identifying the overall
physical demands of a job and breaks down the job into duties with risk identification
• RTW Case Management• Procedure of contact with injured worker, return to work meetings to identify
suitable work, and reporting requirements.
1. RTW Performance Tracking• Defined performance indicators to measure program outcomes
Employers Guidelines 3rd Edition
New ElementsNew Elements
• MSD• Motor Vehicle Incident Prevention• Fall Arrest
OTHER ELEMENTS• Firm is required to write the element requirements• Approval from the Sponsor • Approval from the Consultant• Firms element requirements will be used available to the
consultant during a spot-check
Employers Guidelines 3rd Edition
Safety CultureSafety Culture
• 2008 Element Requirements will impact safety culture,
• Senior Management signature required on Achievement reports,
• Groups or firms may request a safety culture element in the leadership category that meets their industry needs.
Employers Guidelines 3rd Edition
Validation Audit ProcessValidation Audit Process
• 10% of each group are randomly selected to verify the Year-end reports
• On-site audit by a Safety Groups Program Consultant• Evidence based audit of the 5-Step Management system• Methodology includes:
– Documentation review– Interviews (management and workers)– Observation of the workplace
Employers Guidelines 3rd Edition
5 1
4 2
3
Written StandardWritten Standard
CommunicationCommunication
TrainingTraining
EvaluateEvaluate
Acknowledge Success &Acknowledge Success & Make ImprovementsMake Improvements
5-Steps to Managing Health & Safety5-Steps to Managing Health & Safety
Step 1 - Set Standards
Standards define senior managements process system for an element.
• Include the points in the “Element Requirements”• Written statements outlining expectations and policies• Includes legal requirements
– policy statements - management’s expectations and policies about health & safety
– procedures - step by step instructions for particular tasks or processes
– safe work procedures - written directions that include health & safety in the work processes
– workplace rules - when a workplace sets its own standards i.e. how to report
5-Steps5-Steps
Step 2 - Communicate
Communication establishes an awareness to an element.
• Include the points in the “Element Requirements”• ensure that everyone knows and understands what is expected of them and what
they can expect of others• can take place through many different means including:
– staff meetings or toolbox talks– training sessions or guest speakers– print or electronic notices
(i.e. memos, e-mails, newsletters)• maintain copies and attendance records
5-Steps5-Steps
Step 3 - Training
Training establishes worker proficiency or competence to an element.
• Include the points in the “Element Requirements”• Managers, supervisors workers and/or contractors receive training
appropriate to the element• Various training methods:
– Orientation training– Specific training (one to one)– General training (classroom or group)– On-going up-dates in safe work procedures– Testing of training is required (adult education techniques)
• Maintain records of all training & certificates
5-Steps5-Steps
Step 4 - Evaluate
Evaluation is a system that measure the effectiveness of standards, communication and training
• compare actual health & safety activities to the set standards and expectations
• is the element actually implemented and working• keep track and document these evaluations• there are many different ways to evaluate:
– Analysis of physical observations/inspection/plant or job-site audits
– Small sample survey of employees– Statistical analysis & summary i.e. WSIB information– Analysis by JOHSC– Management review– Analysis of inspection reports & JOHSC minutes
5-Steps5-Steps
Step 5 - Acknowledge Success & or Make Improvements
Recognizes and defines a plan in areas for improvement and success (maintaining success).
• A written plan developed improve outcomes, make changes and/or improvements where defined in “Evaluation,”
• Management acknowledges the successful outcomes of an element
and can personalize the reasons for success.
5-Steps5-Steps
Rebate Formula
Rebate Formula
2009 - No Rebate Cap 2009 - No Rebate Cap • Up to 6%6% of Group Premium in Rebate
– 4% for Achievement – Scores are subject to a performance improvement threshold
– 2% for Performance – Improvement must be better than pre-set target reviewed annually.
– 2008 Target = 7%– If minimum target is not achieved, rebate will be adjusted– New 2:2 review of Performance years
A firm will be removed if they experience a workplace fatality.
Rebate Formula
4%4%6%6% 1%1%= +
AchievementAchievement PerformancPerformancee
GROUP GROUP REBATEREBATE Lost Time Injury
FrequencyLost Time Injury
Severity
+ 1%1%
Year-end Reports & Spot-
checks
• Improvement must be better than preset performance threshold. For 2008 = 7% (reviewed annually)• Achievement scores are subject to a performance improvement threshold • Improvement is calculated by comparing the two most recent years with two prior years
*Based on Group Premiums paid
Rebate Formula
Getting Started
Workplace AssessmentPurpose:• Identify strengths & weaknesses of the firm’s health & safety program• Identify the selection of 5 elements for the Action Plan • Monitor maintenance and continuous improvement over the long term
Action:• 3 options:
– Safety Groups Program Workplace Assessment– Element Program Requirements document– Industry Specific Assessment
• Completion prior to element selection mandatory: Yes or No• Reviewed during Validation Audit• Submit to sponsor by established due date (if required)
Getting Started
Action Plan
Each firm must select and implement 5 health & safety elements.
1) A “Group/Common element” that all participants will implement in 2009
2) A “Leadership” element (can be the group element)
3) An element from “Organization” or “Hazard Recognition & Assessment” (can be the group element)
4) A “Return to Work” element (can be a group element)
5) An element from any category
Getting Started
Selecting a non-approved element
• Firm is required to define the element requirements for the 5 step process and retain their requirement document,
• Firm needs to explain the rational for the element to Sponsor & WSIB Consultant,
• Element cannot be part of an approved element,• Approval from Sponsor first and WSIB Consultant.
Guidelines for requests non-approved elements
Getting Started
Changes to Action Plan
• Needs approval from Sponsor first and WSIB Consultant
• Firm needs to provide reasons in writing (e-mail) to Sponsor & WSIB Consultant
• Approval for requests received before June 30th in exceptional circumstances, (e.g. MOL order)
Guidelines for requests to change Action Plan Elements
Getting Started
Getting Started
Embrace the Safety Group concept of sharing information and networking
Attend meetings
Get going
Questions
John Zwolak, CHSC, CRSPSafety Groups Program Consultant
Prevention Services