Post on 17-Aug-2015
transcript
SAP FI-CO
ECC6
Prepared by M.S.N.D.Prasad
Vijayawada
+91 9177648745/7207242947
msndurgaprasad@gmail.com
www.facebook.com/pages/Online-Tutorial-Point
ACCOUNTS RECEIVABLE
&
ACCOUNTS PAYABLE
ACCOUNTING
with
CUSTOMIZATION
AP & AR Accounting
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ACCOUNTS RECEIVABLE & PAYABLE ACCOUNTING
Accounts Payable The Accounts Payable application component records and manages accounting data
for all vendors. It is also an integral part of the purchasing system. Deliveries and
invoices are managed according to vendors. The system automatically triggers
postings in response to the operative transactions.
Accounts Receivable The Accounts Receivable application component records and manages accounting
data of all customers. It is also an integral part of sales management. All postings in
Accounts Receivable are also recorded directly in the General Ledger. Different G/L
accounts are updated depending on the transaction involved (for example, receivables,
down payments, and bills of exchange).
Reconciliation Account You use this field to indicate G/L accounts as being reconciliation accounts. For each
Subledger account, you must keep at least one reconciliation account in the general
ledger. The "Receivables from goods and services" account is an example of a
reconciliation account for customers. Enter Customer in the Reconciliation account
for account type field. Enter a Vendor in this field for a vendor reconciliation account.
During regular reconciliation, you check whether the balance of the reconciliation
account matches the balance of the corresponding subledger account. You define
reconciliation accounts by specifying in the G/L account master record the account
type (such as fixed assets, vendor or customer) for which the account is to be used.
You have created a reconciliation account "Receivables" for accounts receivable. You
must specify the account number of the reconciliation account in the master records of
the customer accounts. The system checks whether the named reconciliation account
is permitted for the account type "customer”. More information on the reconciliation
account can be found in the FI Accounts Receivable and Payable
Accounting documentation in the sections on customer master records and vendor
master records. Reconciliation operations are described in FI Closing and Reporting.
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AP & AR Accounting
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ACCOUNTS PAYABLE ACCOUNTING
Define Account Groups with Screen Layout (Vendors) OBD3 SAP menuToolsCustomizingIMG Execute ProjectClick SAP Reference
button (SPRO stands for SAP Project Reference Object) (we called UPTOSPRO)
Financial Accounting (New)Accounts Receivable and Accounts PayableVendor
AccountsMaster DataPreparations for Creating Vendor Master DataDefine
Account Groups with Screen Layout (Vendors)
Select new Entries button
Double click on Company Code data
Double Click on Account Management
Select Next Entry Button
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Double click on Company Code data
Double Click on Account Management
AP & AR Accounting
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Create Number Ranges for Vendor Accounts XKN1 Upto SPRO
Financial Accounting (New)Accounts Receivable and Accounts PayableVendor
AccountsMaster DataPreparations for Creating Vendor Master DataDefine
Account Groups with Screen Layout (Vendors)
Click on Change Intervals
Click on Insert Intervals
Assign Number Ranges to Vendor Account Groups OBAS Up to SPRO
Financial Accounting(New)Accounts Receivable and Accounts PayableVendor
AccountsMaster RecordsPreparations for Creating Vendor Master
RecordsAssign Number Ranges to Vendor Account Groups
Select position button
Click Enter
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Creation of G/L Accounts FS00 Sundry Creditors (100505)
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Inventory Raw Material (200105)
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Creation of Vendors Master data XK01 AccountingFinancial AccountingAccounts PayableMaster recordsMaintain
centrallyCreate
Click enter (3times)
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Vendor document type & No. Range OBA7
Type No From No To No
KA 17/13 4001 5000
KR 19 5001 6000
KZ 15 6001 7000
Purchase invoice Posting F-43 Accounting Financial Accounting Accounts Payable Document Entry
Invoice – General (Posting Keys- 31 Vendor Credit, 21Vendor Debit)
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Go & View Vendor Open line item FBL1N AccountingFinancial AccountingAccounts PayableAccount Display/change
line items
Select Execute
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Define Tolerances for Customers/Vendors OBA3 Path: -Up to SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsOpen Item ClearingClearing DifferencesDefine Tolerances for
Customers/Vendors
Vendor outgoing Payment F-53 AccountingFinancial AccountingAccounts PayableDocument
EntryOutgoing PaymentPost
Click on Process Open Item
Click Save
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AUTOMATIC DISCOUNT GENERATE Creation of 1 G/L Account FS00 Discount Received (300105)
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Define Accounts for Cash Discount Taken (SAP4.7 Ver.) OBXU Up to SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsOutgoing PaymentsOutgoing Payments Global SettingsDefine
Accounts for Cash Discount Taken
Click Enter
Click Save
Define Accounts for Lost Cash Discount (SAP ECC6 Ver.) OBXV Up to SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsOutgoing PaymentsOutgoing Payments Global Settings Define
Accounts for Lost Cash Discount
Click Enter
Save
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Purchase invoice posting F-43
Vendor outgoing Payment with discount F-53
Click save
Double click on blue con line item give the required fields and save
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AP & AR Accounting
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ADVANCE PAYMENT TO VENDORS Creation of G/L Account FS00 Sundry Creditors Advance (200110)
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Define Alternative Reconciliation Account for Down Payments OBYR Up to SPRO
Financial Accounting (New) Accounts Receivable and Accounts Payable
Business Transactions Down Payment Made Define Alternative Reconciliation
Account for Down Payments
Double click on SGL (A- Down payment on current assets)
Click Enter
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Advance Paid to vendors F-48 Accounting Financial Accounting Accounts Payable Document entry Down
payment Down payment
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Purchase Invoice Posting F-43
Go & View Vendor Open Item FBL1N
Execute button
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Transfer Special GL to Normal GL(Advance Clear) F-54 AccountingFinancial AccountingAccounts PayableDocument entryDown
paymentClearing
Double Click on Transfer posting
GO & VIEW VENDOR OPEN ITEM FBL1N
VENDOR OUTGOING PAYMENT F-53
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AP & AR Accounting
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Bank Accounting Creation of 1 G/L Account FS00
HDFC bank (200115)
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Define House Banks FI12
Up to SPRO
Financial Accounting (New)Bank AccountingBank AccountsDefine House
Banks
Click on Create button
Double click on BANK ACCOUNTS
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Define Number Ranges for Checks FCHI
Up to SPRO
Financial Accounting (New) Accounts Receivable and Accounts Payable
Business Transactions Outgoing Payments Automatic Outgoing Payments
Payment Media Check Management Define Number Ranges for Checks
Click on Change button
Click on Create button
Purchase Invoice Posting F-43
Doc.No 5004
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Vendor Outgoing Payment F-53
It give doc. No 6005
Creation of manual checks FCH5
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
InformationCreate Manual Checks
Click Enter
Click save
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Display of Check Register FCHN
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register
Select Execute button
Enter Encashment date FCH6
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information ChangeAdditional Info/Cash
Enter
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Display of Check Register FCHN
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register
Execute button
Purchase Invoice Posting F-43
Vendor Payment Through Bank F-53
Doc. No 6006
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Creation of Manual checks FCH5
Enter
Display of Check Register FCHN
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register
Cancelation of Issued Checks FCH9
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information VoidIssued Checks
Click on Void button
It give the message of check is voided, payment document was not reversed
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Display of Check Register FCHN
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register
Reissue of Check (Creation of Manu Checks) FCH5
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information CreateManual Checks
Display of Check Register FCHN
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register
Purchase Invoice Posting F-43
Accounting Financial Accounting Accounts Payable Document Entry
Invoice - General
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Outgoing Payment F-53
Accounting Financial Accounting Accounts Payable Document Entry
Outgoing PaymentPost
Creation of Manual Check FCH5
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information Create Manual Check
Display of Check Register FCHN
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register
Cancelation of Issued Check & Payment FCH8
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information VoidCancel Payment
Click on Cancel Payment button
It gives the Message Check Cancel & Document was reverse.
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Display of Check Register FCHN
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register
Cancelation of unused Checks FCH3
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information Void Unused Checks
Click on Void Button
Display of Check Register FCHN
AccountingFinancial AccountingAccounts PayableEnvironmentCheck
Information DisplayCheck Register
AP & AR Accounting
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+91 91776 48745
AP & AR Accounting
msndurgaprasd@gmail.com
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Define Account Groups with Screen Layout (Customers) OBD2 Upto SPRO
Financial Accounting (New) Accounts Receivable and Accounts
PayableCustomer AccountsMaster DataPreparations for Creating Customer
Master DataDefine Account Groups with Screen Layout (Customers)
Select New Entries Button
Double click on Company Code data
Double click on Account Management
Select Next Entry button
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Double click on Company code data
Double click on Account Management
AP & AR Accounting
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Create Number Ranges for Customer Accounts XDN1
Upto SPRO
Financial Accounting (New) Accounts Receivable and Accounts
PayableCustomer AccountsMaster DataPreparations for Creating Customer
Master DataCreate Number Ranges for Customer Accounts
Select Change Interval button
Select Insert Interval button
Assign Number Ranges to Customer Account Groups OBAR
Upto SPRO
Financial Accounting (New) Accounts Receivable and Accounts
PayableCustomer AccountsMaster DataPreparations for Creating Customer
Master DataAssign Number Ranges to Customer Account Groups
Select Position button
Enter
AP & AR Accounting
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Creation of 2 G/L Accounts FS00
Sundry Debtors – 200120
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Sales – 300000
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Creation of Customer Master data XD01
AccountingFinancial AccountingAccounts ReceivableMaster
RecordsMaintain CentrallyCreate
Enter
Click on Company code data button
Select Payment Transactions Tab
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Define Customer Document types & Number ranges OBA7
Type No.Range Year From No To No
DA (Customer document) 16/12 2014 7001 8000
DR (Customer invoice) 18 2014 8001 9000
DZ (Customer payment) 14 2014 9001 10000
Sales Invoice Posting F-22
Accounting Financial Accounting Accounts Receivable Document Entry
Invoice - General
AP & AR Accounting
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Click save
Go & View Customer Open Item FBL5N
Accounting Financial Accounting Accounts Receivable Account
Display/change line items
Execute button
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Customer Incoming Payment F-28
Accounting Financial Accounting Accounts ReceivableDocument entry
Incoming payment
Click on Process Open Item
Click save
AP & AR Accounting
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Go & View Customer Open Item FBL5N
Accounting Financial Accounting Accounts Receivable Account
Display/change line items
AP & AR Accounting
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AP & AR Accounting
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Automatic Generate Discount in Customers Creation 1G/L Account FS00
Discount Allowed 400210
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Define Accounts for Cash Discount Granted OBXI
Up to SPRO
Financial Accounting(New)Accounts Receivable and Accounts Payable Business
Transactions Incoming Payments Incoming Payments Global Settings Define
Accounts for Cash Discount Granted
Enter
Click Save
Sales Invoice Posting F-22
Incoming Payment with discount F-28
AP & AR Accounting
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Click on Process Open Item
Click Save
Double click on blue line items & give the required fields
AP & AR Accounting
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AP & AR Accounting
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Advance to Customers
Creation of 1G/L Account FS00
Sundry Debtors Advance (100510)
AP & AR Accounting
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Define Reconciliation Accounts for Customer Down Payments OBXR
Path: - Up to SPRO
Financial Accounting(New) Accounts Receivable and Accounts Payable
Business Transactions Down Payment Received Define Reconciliation Accounts
for Customer Down Payments
Double click on Special G/L (A)
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Advance Received from Customers F-29
Accounting Financial Accounting Accounts Receivable Document entry
Down paymentDown payment
AP & AR Accounting
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Sales Invoice Posting F-22
Go & Vie Customer Open Item FBL5N
Execute
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Transfer Special G/L to Normal G/L F-39
Accounting Financial Accounting Accounts Receivable Document entry
Down payment Clearing
Click on Process Open item
Double click on Transfer Posting
Click Save
Go & Vie Customer Open Item FBL5N
Execute
AP & AR Accounting
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Incoming Payment F-28
AP & AR Accounting
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AP & AR Accounting
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Bills of Exchange Creation of 2 G/L Accounts FS00
Sundry Debtors Bills of Exchange 200125
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HDFC bank Bill discounting 100400
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Define Alternative Reconcil. Acct for Bills/Exch. Receivable OBYN
Up to SPRO
Financial Accounting(New) Bank Accounting Business Transactions Bill of
Exchange Transactions Bill of Exchange Receivable Post Bill of Exchange
Receivable Define Alternative Reconcil.Acct for Bills/Exch.Receivable
Double click on Special G/L (W)
Chart of Accounts
Enter
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Define Accounts for Bill of Exchange Transactions OBYH
Up to SPRO
Financial Accounting(New) Bank Accounting Business Transactions Bill of
Exchange Transactions Bill of Exchange Receivable Post Bill of Exchange
ReceivableDefine Accounts for Bill of Exchange Transactions
Double click on BDS (Bank discount charges)
Define Bank Subaccounts OBYK
Up to SPRO
Financial Accounting(New) Bank Accounting Business Transactions Bill of
Exchange Transactions Bill of Exchange Receivable Present Bill of Exchange
Receivable at Bank Define Bank Subaccounts
Select new entries button
AP & AR Accounting
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Sales Invoice Posting F-22
Bill of Exchange Payment F-36
AccountingFinancial AccountingAccounts ReceivableDocument entryBill
of exchange Payment
AP & AR Accounting
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Click on Process Open Item
Click on Process Open Item
It gives document number 9005
Go & View Customer Open Item FBL5N
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Bill discounting at bank F-33
AccountingFinancial AccountingAccounts ReceivableDocument entryBill
of exchangeDiscounting Payment
Click on Select bill of exchange
Save
Double click on blue line items & give the required fields
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Go & View G/L Open item FBL3N/FAGLL03
Accounting Financial Accounting General Ledger Account Display/Change
Line Items
Execute
Reverse contingent liability F-20
AccountingFinancial AccountingAccounts ReceivableDocument entryBill
of exchangeReverse contingent liability
Click on Edit Line Item
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Go & View G/L Open item FBL3N/FAGLL03
Accounting Financial Accounting General Ledger Account Display/Change
Line Items
AP & AR Accounting
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AP & AR Accounting
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Arrear Interest Calculation Creation of 1 G/L Account FS00
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Define Interest Calculation Types OB46
Up to SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsInterest CalculationInterest Calculation Global SettingsDefine
Interest Calculation Types
Define Number Ranges for Interest Forms FBN1
Up to SPRO Same path
Financial AccountingAccounts Receivable and Accounts PayableBusiness
TransactionsInterest CalculationInterest Calculation Global Settings Define
Number Ranges for Interest Forms
Prepare Interest on Arrears Calculation OB82
SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsInterest CalculationInterest Calculation Global Settings Prepare
Interest on Arrears Calculation
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Define Reference Interest Rates OBAC
SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsInterest Calculation Interest Calculation Define Reference Interest
Rates
Define Time-Based Terms OB81
SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsInterest Calculation Interest Calculation Define Time-Based
Terms
Select Next Entry button
Enter Interest Values OB83
SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsInterest Calculation Interest Calculation Enter Interest Values
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A/R: Calculation of Interest on Arrears OBV1
SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsInterest CalculationInterest Posting A/R: Calculation of Interest
on Arrears
Select create button
Click enter
Select Accounts Button
Enter
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Assign Forms for Interest Indicators OB84
SPRO Same path
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsInterest Calculation PrintAssign Forms for Interest Indicators
Assign Interest Indicator to customer Accounts XD02
Accounting Financial Accounting Accounts Receivable Master records
Change
Select Company code data
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Sales Invoice Posting F-22
Execute of Interest F.24
AccountingFinancial AccountingAccounts ReceivablePeriodic
processingInterest calculationArrears interestFree selections
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Select Execute button
Click on Print Preview
It give the Print Letter
Select Back arrow one time
It give message Session RFDUZI00created
Go to System
ServicesBatch in putSession
Select our Session click on Process
Select display error only
Click on process
Click on Exit batch in put
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Tax on Sales/Purchase Creation of 1G/L Account FS00
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Check Calculation Procedure OBYZ
SPRO Same path
Financial AccountingFinancial Accounting Global SettingsTax on
Sales/PurchasesBasic SettingsCheck Calculation Procedure
Double click on Define Procedures
Select MSMSTX
Double Click on Control
Select New Entries button
Click save
Assign Country to Calculation Procedure (OBBG)
Up to SPRO Same path
Financial Accounting Financial Accounting Global Settings Tax on
Sales/Purchases Basic Settings Assign Country to Calculation Procedure
Select Position button
Click enter
Click save
Define Tax Codes for Sales and Purchases FTXP
Up to SPRO Same path
Financial Accounting Financial Accounting Global Settings Tax on
Sales/Purchases Calculation Define Tax Codes for Sales and Purchases
Select Execute button
Click enter
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Click enter
Click enter
Put cursor Output tax Click on deactivate line
Click save
Click enter
Click enter
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Put cursor output tax click on deactivate line
Click Save
Enter
Click enter
Click save
Click enter
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Click enter
Put Cursor Input Tax Click on
Deactivate button
Click save
Click enter
Enter
Put Cursor Input Tax Click on Deactivate button & Click save
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Enter
Click enter
Click save
Define Tax Accounts OB40
Up to SPRO Same path
Financial Accounting Financial Accounting Global Settings Tax on
Sales/Purchases Posting Define Tax Accounts
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Double Click on MWS (Output Tax)
Click enter
Click save
Click save
Double Click on VST (Input Tax)
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Click save
Click save
Assign Tax Codes for Non-Taxable Transactions OBCL
Up to SPRO Same path
Financial Accounting Financial Accounting Global Settings Tax on
Sales/Purchases Posting Assign Tax Codes for Non-Taxable Transactions
Click save
Assign Tax code to G/L Accounts FS00
Inventory Raw Material (200105)
Click Change
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Sales (300000)
Post a G/L document using tax F-02/F-22/F-43
Sales Invoice Posing F-22
Click enter
Click enter
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Click save
Double click on blue con line item
Go & view G/L Open Item FBL3N/FAGLL03
Execute button
AP & AR Accounting
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AP & AR Accounting
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Define Dunning Areas OB61 Upto SPRO
Financial Accounting(New)Accounts Receivable and Accounts PayableBusiness
TransactionsDunningBasic Settings for DunningDefine Dunning Areas
Define Dunning Procedures FBMP Upto SPRO
Financial AccountingAccounts Receivable and Accounts PayableBusiness
TransactionsDunning Dunning Procedure Define Dunning Procedures
Select Dunning Texts button
Click enter
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Select New Company code button
Click Enter
Click enter
Click save
Select Dunning Level button
Click on Charges button
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Select Dunning Text button
Click enter
Select Back arrow button
Click save
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Assign Dunning Procedure for Customer XD02
Click enter
Select Company code data
Click save
Execution of Dunning F150 Accounting Financial Accounting Accounts Receivable Periodic
processingDunning
Select Parameter tab
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Click save
Select back arrow button
Click on Schedule Button
Click on Continue
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Click on Schedule
Keep on Cursor until it give Message
Dunn. Selection is Complete
Click on Dunning history button
Click save
Click save
Select back arrow button
Select sample Print out button
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Click on Continue
Click on display button
IT GIVES DUNNING LETER DISPLAY