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Enabling Business SuccessCorporate ProfileYASH Technologies

SAP Overview PS

(Project Systems)

Subhash Reddy .N

Date : 06.08.2015

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• What is Project/ Phases of Project

• Project System Features

• WBS Structure

• Project System Network/Activity

• Project Planning Board

• Project Material Planning

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Agenda

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What is Project

Project are tasks with special characteristics like :

• They are generally complex, unique, involves high degree of risk

• They have precise goals which are agreed on by you & ordering party

• They are generally applied where duration of cycle is high and uncertainty is applicable

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What are Projects

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Phases of Project

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Features of PS

Structure

Project Planning Board

Cost

Dates

Resource Planning Limited to PS

Material

Confirmation

Project Information System

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Project System - Structure

Project Definition

Work Breakdown Structure

Network

Activities

Internal Activity

External Activity

General Cost Activity

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Project System Features

Project Definition :

Binding framework for all organizational elements within a project.

You can also define non-binding start and finish dates for the project

Work Breakdown Structure (WBS) Elements

Model of the project that organizes project tasks into a hierarchy.

Functional basis for further planning of process, cost, scheduling, capacity planning or costing as well as projects control.

Gives a clear picture of the project and facilitates the coordination.

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Typical WBS Structure

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WBS Function

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Project Systems - Network

• Sequence of activities in a project

• Networks are used as a basis for planning, analyzing, controlling and

monitoring schedules, dates and resources

• Special type of work order that has the same structure as production

orders, maintenance orders, and inspection orders in the R/3 System.

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Project Systems - Activity

Activity:

They have following characteristics:• They have a duration. • They have a defined start and a defined finish. . • Resources are needed to execute them. • They incur costs

Activities generally defined as –• Internal Activity• External Activity• General Cost Activity

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Activities and Networks - Functions

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Project Planning Board

You obtain an overview about the hierarchy and progress of your project

· You can see interrelationships in the organization & the schedule.

· You can access all the important data in your project.· Calculate costs · Plan and check dates · Plan and schedule resources · Define and distribute work · Level capacities · Make assignments· Simulate changes· Branch to Further graphics, for instance network structure

graphic, hierarchy graphic etc. · Further planning boards in capacity planning · Costs and capacity reports in the Project Information System

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Project Planning Board

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Project Planning Board

Cost

You use this component to plan, monitor, and control project costs, thereby achieving comprehensive cost accounting.

Dates

The purpose of date scheduling is to determine the duration of phases in a project, which events are particularly important for the schedule, float times, and critical paths. You enter dates in the work breakdown structures and individual networks. You can check and change them in all stages of a project

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Project Dates

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Project Resources

Resources

Use this component to plan the resources required for the work that is carried out internally in a project. That is work that is not procured externally via purchasing

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Project Material Planning

Material

Use this component to plan and monitor the material requirements and costs in projects, to control the flow of materials and for scheduling.

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Project Documents

You can use document management to make documents available throughout your business, and link them with SAP objects from different business areas. In the Project System, you can link documents with WBS elements, activities, and material components. So, for example, you can display technical drawings directly in your project.

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Confirmations

Confirmations document the state of processing for activities and activity elements in a network, and can be used to forecast progress in the future. Precise confirmations are very important for realistic and accurate project planning

You control the following business functions via confirmations:

• Reduction of work center capacity load Update of the actual costs based on the confirmed data Update of network data, such as duration, work, and status Update of dates for WBS elements Back flushing and unplanned withdrawals of material components Posting of open reservations

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Project Information System

The system then offers a number of report options, as follows

• Structures• Financial• Progress• Resources• Material

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Step 1 : Define Project Structure

Creation of …

Project Definition

WBS Structure & its Elements (WBS Elements)

Network & Activities 

How to Proceed

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Project Information System

Step 2 : Planning and SchedulingCost PlanningScheduling

Step 3: BudgetingBudget Allocation to WBS Elements

Step 4: ApprovalBudget Release

Step 5: Project ExecutionRelease of WBS ElementsCarrying out various activitiesConfirmations & Technical Closing

 Step 6: Monitoring & ReportingProject ProgressPIS

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Benefits

PlanningTransparencyBetter Control on Time & CostEfficient Project ManagementExtensive ReportingEasy SchedulingScenario Generation Milestone Billing

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Namaste