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SALES & DISTRIBUTION (SD) SALES & DISTRIBUTION (SD) OverviewOverview
R/3R/3
FIFIFinancialFinancial
AccountingAccounting
COCOControllingControlling
PSPSProjectProjectSystemSystem
WFWFWorkflowWorkflow
ISISIndustryIndustry
SolutionsSolutions
MMMMMaterialsMaterials
Mgmt.Mgmt.
HRHRHumanHuman
ResourcesResources
SDSDSales &Sales &
DistributionDistribution
PPPPProductionProductionPlanningPlanning
QMQMQualityQuality
ManagementManagementPMPM
Plant MaintenancePlant Maintenance
SMSMServiceServiceManage-Manage-
mentment Integrated SolutionIntegrated SolutionClient / ServerClient / ServerOpen SystemsOpen Systems
ECECEnterpriseEnterpriseControllingControlling
AMAMFixed AssetsFixed Assets
Mgmt.Mgmt.
SDMechanisms to execute the business
processes used in the selling, shipping and billing of products and services
Tightly coupled data flow to the other SAP modules — Integration
Flexible and robust functionality that is tailored through configuration
SalesSupport
MasterData
Shipping
Sales
ForeignTrade
Billing
SalesInfo
System
Transportation
SD Overview — Master DataDetailed information about customers,
materials and business partnersFlexible data structures that support the
business environmentSpecialized master data to support sales
order processing
SD Overview — Sales SupportProvides the functionality to support the
staff involved in business development and customer service processes
Primary functionsSales ProspectsContact PersonsCompetitors and Competitive ProductsSales ActivitiesDirect Marketing
SD Overview — SalesPrimary base for
customer order management
Highly customizableSophisticated pricingIntegrated ATPIntegrated credit
management
Sampling of functionsInquiries & QuotesSales OrdersReturnsContracts & Scheduling
AgreementsConsignmentRush Orders & Cash
SalesBack Orders &
Subsequent DeliveriesCredit & Debit Memo
Requests
SD Overview — ShippingMain functions
Picking, Packing & Inventory management Generate Shipping Documents
Transportation ManagementRoutesTransportation Scheduling
Delivery Scheduling, Returns Deliveries & Stock Transfer
SD Overview — BillingInvoice Generation — automatic or manualComprehensive set of billing functions Linked documents — e.g. invoice & credit
memoReal-time integration with finance (FI)Fully integrated and comprehensive pricing
SD Overview — S I SFlexible tool that allows one to collect,
consolidate, and utilize data from sales and distribution processing
A component of the Logistic Information System (LIS)
TransportationTransportation
Foreign TradeForeign Trade
Sales & DistributionSales & Distribution
- Process Flow -- Process Flow -
Customer Order Picking Goods Issue
BillingAccounts ReceivableFinal Payment
QuotationSalesOrder
Sales
Shipping DeliveryNote
PickingPost Goods
Issue
Billing Billing
FIA/R
PostIncomingPayment
Sales — Inquiry & QuotationSupport pre-sales processesAre time sensitiveAutomatic availability checkAutomatic pricingNo impact to FICan be used as reference documents
Sales — Sales OrderCore of customer
order managementNo impact to G/LCan reference
existing documentsCopies key
information from master data
Automated standard functions ...availability checkMRP updatingpricingcredit checkdelivery schedulingexport controlshipping & route
determination
Shipping — Delivery NoteInitiates the shipping processControl document for shipping processes —
maintains status of each processing stepRe-confirms: availability, credit, foreign
trade, delivery schedulingFacilitates transportation planning
Shipping — Picking & PackingPicking: Physical activity of moving goods
from the warehouse for further processing (packing, loading)
Packing: Determines packing materials and packing details
Advanced processing includes, e.g. batch mgmt., serial number control
Shipping — Post Goods IssueCompletes the shipping processTypically performed when customer takes
ownershipUpdates inventoryUpdates G/L accounts
Cost of goods soldInventory
BillingGenerate customer invoiceUpdates FI
Customer accountG/L accounts: revenue, discount, etc.
Applies relevant pricingUpdates customer credit
Sales & DistributionSales & Distribution
- Organizational - Organizational Structures -Structures -
Sales Organization
BaseballDivision
BB
SoftballDivision
SB
DirectDistribution Channel
DI
BaseballDivision
BB
SoftballDivision
SB
WholesaleDistribution Channel
WH
BaseballDivision
BB
SoftballDivision
SB
RetailDistribution Channel
RE
Domestic SalesSales Organization
So00
BaseballDivision
BB
CricketDivision
SB
WholesaleDistribution Channel
WH
EuropeSales Organization
EURO
BaseballDivision
BB
WholesaleDistribution Channel
WH
Asia PacificSales Organization
APAC
Pastime CorporationCompany Code
CC00
Client860
Sales OrganizationSells and distributes products, negotiates
terms of sales and is responsible for these business transactions
Critical organization element to the definition of business markets
A business transaction is linked to one Sales Organization
Distribution Channel
Identifies how products and services reach the customer
Can be assigned to one or more Sales Organizations
DivisionOften times used to define product line
distributionOrganization level to which customer specific
information and requirements are maintained — e.g. pricing, partial delivery
Assigned to one or more Sales Organizations
Sales AreaOrganizational element comprised of:
Sales OrganizationDistribution ChannelDivision
Will be used to link together the organizational aspects of sales to customers
Used for statistical analysis
Sales Area
Domestic SalesSales Organization
SO00
DirectDistribution Channel
DI
WholesaleDistribution Channel
WH
RetailDistribution Channel
RE
BaseballDivision
BB
SoftballDivision
SB
BaseballDivision
BB
SoftballDivision
SB
BaseballDivision
BB
SoftballDivision
SB
Sales Area
Domestic SalesSales Organization
SO00
DirectDistribution Channel
DI
WholesaleDistribution Channel
WH
RetailDistribution Channel
RE
BaseballDivision
BB
SoftballDivision
SB
BaseballDivision
BB
SoftballDivision
SB
BaseballDivision
BB
SoftballDivision
SB
Sales Office
Typically defines a territory or market areaLinked to one or more Sales AreasOptional organization structure
Internal Sales Organization
Domestic Domestic Sales AreaSales Area
WesternWesternSales OfficeSales Office
EasternEasternSales OfficeSales Office
Sales Group
Sales GroupSub-division of a sales office, territory or
market
Sales Person
Sales PersonDefined in HR — Personnel Admin.Specifically defines an individual rather than a
position (sales rep.) in sales processing
Internal Sales Organization
DomesticDomesticSales AreaSales Area
Western Western Sales OfficeSales Office
Eastern Eastern Sales OfficeSales Office
SouthwestSouthwestSales GroupSales Group
NorthwestNorthwestSales GroupSales Group
Sales Sales PersonPerson
Sales Sales PersonPerson
Sales Sales PersonPerson
SoutheastSoutheastSales GroupSales Group
NortheastNortheastSales GroupSales Group
Sales Sales PersonPerson
Sales Sales PersonPerson
Shipping Point & Loading Point
Shipping PointLocation that performs all delivery related
activitiesAssigned a factory calendarA delivery can be processed from only one
shipping pointLoading Point
A subdivision of the shipping point used for more specialized handling
Shipping Organization
D ock # 1L oad in g P t
D 1
D ock # 2L oad in g P t
D 2
F re ig h t D ockS h ip p in g P t
S P 0 0
D ock # 3L oad in g P t
E X
E xp ressS h ip p in g P t
Q U IK
D ock # 2L oad in g P t
X P
E xp ortS h ip p in g P t
E X P T
S iou x F a llsP L A N TP T0 0
Sales & DistributionSales & Distribution
- Master Data -- Master Data -
MasterData
Custo
mer M
aterial
Pricing
-General Data
Basic Unit of Measure
Division
Material Group
Sales Unit
Delivering Plant
Cash discount
-Tax data
Country
Tax category
Tax classification
-Quantity stipulations
Min. order quantity
Min. delivery quantity
Delivery unit
Basic Data 1 - 2
Classification
Sales: sales org. 1 - 2
Sales: general/plant
Purchasing
Foreign Trade: Import Data
Sales: text
Purchase order: text
MRP 1 - 4
Forecasting
Storage 1 - 2
Warehouse Management 1 - 2
Quality Management
Accounting 1 - 2
Costing 1 - 2
Base Unit of Measure The Base Unit of Measure is the unit of measure in which stocks are managed within your company.
Division You may enter the Division which your product is in for sales (defaults if entered in the Basic data screen).
Material Group A (freely definable) key that’s used to group several materials or services for analysis/reporting as well as search by match code.
Sales Unit This is the unit of measure in which the material is sold, if different from the base unit of measure.
Delivering Plant Plant, from which the material is available for sale. This is a default value only.
Cash discount Indicator used for materials, which allow for a cash discount.
Tax data
Country Country
Tax category Taxes, applicable to this material (e.g. Federal, State taxes in US, VAT in GB)
Tax classification taxable, exempt
Quantity stipulations
Min. order quantity Min. quantity a customer can order (in base unit of measure).
Min. delivery quantity Min. delivery quantity to a customer.
Delivery unit Only multiples of this number will be delivered to the customer.
-Grouping terms
Matl statistics group
Material pricing grp
Volume rebate group
Acct assignment grp
Commission group
Item Category group
Basic Data 1 - 2
Classification
Sales: sales org. 1 - 2
Sales: general/plant
Purchasing
Foreign Trade: Import Data
Sales: text
Purchase order: text
MRP 1 - 4
Forecasting
Storage 1 - 2
Warehouse Management 1 - 2
Quality Management
Accounting 1 - 2
Costing 1 - 2
Matl statistics group Helps to determine which data the system updates in the Logistics Information System (LIS).
Material pricing grp A way to group materials with similar pricing conditions.
Volume rebate group A material can be assigned to a volume rebate group (e.g. Low Rebate, High Rebate) if the material qualifies for rebate.
Acct assignment grp A grouping of materials with the same accounting requirements (used to determine revenue and sales deduction accounts)
Commission group Several materials can be assigned to the same commission group, if the commission sharing between representatives is the same for these materials (e.g. Rep.A: 6%, Rep.B: 10%, Rep C: 12%).
Item Category groupA grouping of materials, that helps the system determine the Item Category. Item Category determines how a specific item is processed by system. E.g. a text item is not relevant for pricing.
General data
Base unit
Gross weight
Net weight
Avail. Check
Shipping data (times in days)
Trans. Grp
LoadingGrp
Packaging material data
Matl grp ship. matls
General plant parameters
Negative stock
Basic Data 1 - 2
Classification
Sales: sales org. 1 - 2
Sales: general/plant
Purchasing
Foreign Trade: Import Data
Sales text
Purchase order: text
MRP 1 - 4
Forecasting
Storage 1 - 2
Warehouse Management 1 - 2
Quality Management
Accounting 1 - 2
Costing 1 - 2
General data
Base unit The Base Unit of Measure is the unit of measure in which stocks are managed within your company.
Gross weight In Base Units of Measure.
Net weight In Base Units of Measure.
Avail. Check Tells the system when to do an availability check, as well as which MRP elements (such as purchase orders, reservations) to include in the check.
Shipping data (times in days)
Trans. Grp Transportation groups are groups of materials that have the same transportation requirements. For example, all goods that need refrigeration.
Loading Grp Loading groups define materials that have the same loading requirements, such as forklift truck, or crane.
Packaging material data
Matl grp ship. matls, or
Material group shipping materials Freely definable group name, which is used to indicate groups of materials with similar shipping materials, such as liquids or bulk, for example.
General plant parameters
Negative stock Check mark indicator, which specifies whether negative stock is allowed at that plant.
- Sales texts Text
specific to
the material
and in an
appropriate
language.
Basic Data 1 - 2
Classification
Sales: sales org. 1 - 2
Sales: general/plant
Purchasing
Foreign Trade: Import Data
Sales text
Purchase order: text
MRP 1 - 4
Forecasting
Storage 1 - 2
Warehouse Management 1 - 2
Quality Management
Accounting 1 - 2
Costing 1 - 2
Account Groups
Account group determines which fields are to be used in defining customer master data
Field StatusField status controls the use of each field
within the customer master determining whether a field is required, optional, suppressed or display only
Field status controls are also relevant to a specific activity — create, change, or display
Sales & DistributionSales & Distribution
- - Customer MasterCustomer Master - -
Customer Master
Sales & DistributionData
Com pany CodeData
GeneralData
Customer MasterCentralized data for both SD & FISegmented into three sections
General data - address & communicationCompany code data (FI) - banking and
payment information related to FISales data (SD) - pricing, delivery, output
The sales data is specific to one sales area and is therefore dependent on the sales organization
Customer Master by Sales AreaCustomerSales Organization Distribution ChannelDivision
General Data — AddressCustomer Name
Search Term
Street address, City,
Postal code, Country
Language
General Data — Communication
Telephone, Fax, Data numbers
General data — Control data
Account control : Vendor, Authorization Trading partner, Group key
Tax information : Tax codes, Fiscal address Country code, City code
VAT N, Tax jurisdiction codeEqualization tax, Sole proprietorTax on sls/pur.
Reference data / area : International Locator No.
Industry: Transport ZoneExpress stationTrain station
Location code
General Data — Marketing
Classification : Nielsen ID Customer classification Industry
Industry codes
Operating figures : Annual salesNumber of employees
Fiscal year variant
Sales prospecting : Legal status
General Data — Payment Transactions
Bank details Country Bank KeyAccount holderBank AccountControl KeyCollection
General Data — Unloading points
Unloading point
Customer factory calendar
Default Unloading Point
Goods receiving hours
General Data — Foreign trade
Country key for export control of customer
Table of Denial Orders list (TDO)
Special Designated Nationals list (SDN)
Diversion High Risk Profile list (DHRP)
Usage and Classification
General Data — Contact persons
Name
Telephone number
Department
First name
Form of address (e.g. Mr., Ms.)
Function
Accounting info Reconciliation Account Sort key Head office
Interest calculation Interest indicator Interest calculation
frequency Last key date
Reference data Buying group
Company Code Data Accounting Information
Company Code Data Payment Transactions
Payment data: Payment termsTolerance group
Automatic Payment Transactions: Payment methods
Alternative payerLockbox
Company Code Data Correspondence
Dunning data : Dunning procedureDunning recipient
Correspondence : Account numberat customerCustomer user
Paymentnotices to : Customer
SalesAccountingLegal
Company Code Data Insurance
Export creditinsurance : Policy number
Institution numberAmount insuredValid untilLead monthsDeductible
Sales Data — Sales area
Sales order : Sales districtSales officeSales groupOrder probabilityItem proposalAccount at customer
Pricing /Statistics: Price group
Customer pricing procedurePrice list typeCustomer statistical group
S & D Data — Shipping
Shipping : Delivery priorityShipping conditionsDelivering plantOrder combinationBatch split allowed
Partial Delivery: Complete deliveryPartial delivery of itemMaximum part deliveries
S&D Data — Billing
Billing section : Manual invoice maint.RebatePricingBilling scheduleInvoice list schedule
Delivery andpayment terms : Incoterms
Payment terms
Accounting : Account assignment group
Taxes: Tax requirements for the customer
S&D Data — Partner functions
The different partners are assigned
• SP Sold-to-party• BP Bill-to-party• PY Payer• SH Ship-to-party• … additional Partner function(s)
Assigning Additional Partners
— Siesta Baseball League - Vera Cruz, NM — Sold-to : 10018Bill-to : 10018Payer : 10018Ship-to : 10018
— Siesta Baseball League - Vera Cruz, NM — Sold-to : 10018Bill-to : 10018Payer : 10018Ship-to : 10018Ship-to : 10249 - Bakersfield, CA
Sold-to
Payer Ship-toBill-to
Sold-to
Payer Ship-toBill-to Ship-to
Sales & DistributionSales & Distribution
- - Business PartnersBusiness Partners - -
Business PartnersDefines all of the parties involved in a
business transaction and differentiates between their roles — customer, carrier, employees, customer contact, etc.
Through customizing the system automatically assigns partners to the customer master and to transactions
Sold-to Ship-to Bill-to Payer
Business PartnersThe system creates these four business
partners by default. All four are required.
All four may be the same or may be different.
Since these are automatically assigned partners you may need to add additional partners to carry out your business transactions.Sold-to Ship-to Bill-to Payer
Business partners — Sold-toCustomer that
orders the goodsCan perform all
primary partner functions — sold-to, ship-to, payer, bill-to
Primary type of business partner
Cannot be linked to other sold-to partners
Sold-to
Ship-to
Bill-to
Payer
Business partners — Ship-toParty that receives
the goodsCan be created as
an independent partner and linked to one or more sold-to partners
Sold-to
Ship-to
Bill-to
Payer
Business partners — Bill-toParty that receives
the invoiceCan be created as
an independent partner and linked to one or more sold-to partners
Sold-to
Ship-to
Bill-to
Payer
Business partners — PayerParty that sends
the paymentCan be created as
an independent partner and linked to one or more sold-to partners
Sold-to
Ship-to
Bill-to
Payer
Sold-to
Bill-to
Payer
Ship-to
Ship-to
Ship-to
Ship-to
Ship-to
Ship-to
Sold-to
Sales & DistributionSales & Distribution
- - PricingPricing - -
Pricing“World-class” functionalityHighly customizable & extendibleOne of the most complex features of SAPUsed to determine the net price for a
material or an order
Pricing ProcessStandard pricing calculates the gross
price, then applies discounts, surcharges and applicable taxes to arrive at the final pricefinal price = gross price - discounts + surcharges + taxes
Cost-plus pricing determines the base cost and applies the appropriate discounts, surcharges and taxesfinal price = cost - discounts + surcharges + taxes
Pricing ComponentsPricing is based on a matrix of predefined
and custom elementsDelivered element groups (a.k.a. conditions)
PricesDiscounts & SurchargesFreightTaxes
Pricing Procedure
• In short, the mechanism used to arrive at the final price
• Considers all of the applicable pricing conditions, e.g. material price, customer discount
• Is assigned by: sales area, sold-to party and sales document type (e.g. sales order)
Pricing Procedure
• The pricing procedure uses what SAP calls “the condition technique”.
• The pricing condition technique starts with the:– Pricing Procedure which looks at – Conditions which use– Access Sequences which accesses– Condition tables which point to– A price, discount or other condition ($)
R/3 Pricing Process
SALES DOC. ITEM
DETERMINE PRICING PROCEDURE
FOR ITEM
PRICE THEITEM
DETERMINE ACCESS SEQUENCE FOR EVERY
CONDITION TYPE INPRICING PROCEDURE
ACCESS THE CONDITION RECORDS AND
DETERMINE PRICE
UNIFORMSALES AREA &
DOCUMENT TYPE &SOLD-TO
CONDITION TYPE AND ACCESS SEQUENCE
ARE LINKED INTABLE
PR00
KI00
TX00
FR00
CONDITIONTYPE
ACCESSSEQUENCE
TX00
FR00
KI00
PR00
- - -$9.25N/A
STOPS LOOKING AFTERFINDING FIRST VALUE
ETC.
PRICE ELEMENTCONTROL PARAMETERSUPPER/LOWER LIMITS
PRICINGPROCEDURE
USSTD PR00
TX00
KI00
FR00
USALT
DISCOUNT
CONDITIONTYPE
CONDITION
PRICE
FREIGHT
TAXES
DISCOUNT
PRICE
KI01
PR00
KEY
CUSTOMER/MAT’L ORPRICE LIST/MAT’L OR
MATERIAL
LOOK FOR CONDITION RECORDS IN THIS ORDER
OF CONDITION TABLES
ACCESSSEQUENCE
01
02
03
PR00 CUSTOMER/MATERIAL
PRICE LIST TYPE/MAT’L
MATERIAL
ORDER
ETC.
KI00 01
02
03
CUSTOMER/MATERIAL
PRICE LIST TYPE/MAT’L
MATERIAL
SALESAREA
DOC.TYPE
SOLDTO
PRICINGPROCEDURE
US01
US01
UK01
UK02
USSTD
USALT
UKSTD
UKSTD
A
B
1
1
1
1
A
A
Price Agreements
Simple price agreementsproductcustomercustomer &
materialcustomer group &
material
Detailed price agreementspricing scalesrebatescustomer expected
price
• Customer Material Info. Record• Item Proposal• Listing & Exclusion• Product Substitution
Customer/Material Info. RecordDefines a customer alias for a material &
description, for example:Material # : Glove Customer # :
Pastime GloveCan further define attributes of the
material, shipping and partial delivery information specific to the product and customer
Referenced in the sales order using the Ordering Party overview
Item ProposalUsed to define frequently ordered
combinations or special assortments of products and quantities
Either products or products with quantities can be selected during order entry
An item proposal can be defined for a customer via the customer master record
Material Listing & ExclusionUsed to control what products are available
for a customer or groupMaterial Listing — defines products that can
be sold to a customerMaterial Exclusion — defines products that
cannot be sold to a customer
Product Substitution Material Determination
Enables automatic or manual substitution of materials during sales order processing
Examples: substitute a standard product with a
promotional materialsubstitute based on a customer preferencesubstitute based on selection list (manual)
Customizing For Transactions Shipping Functions
Shipping Point DeterminationThe shipping point is determined for each line
item based on the shipping point determination
shipping point = shipping condition +loading group +delivering plant
Customizing For Transactions Shipping Functions
Route DefinitionRoute to be traveled and the transit time Generic routes can be used to simply define
transit time Route Determination
Proposed route = shipping point + destination country + transportation zone +shipping condition
Sales & DistributionSales & Distribution
- Transactions -- Transactions -
Inquiry
Credit Memo
Returns
Quotation
Sales Order
Cash Sale
Rush Order
Consignment
Contract
SchedulingAgreement
Debit Memo
ReturnablePackaging
Order Processing Functionality
Delivery schedulingAvailability checkTransfer of requirements to MRPPricingCredit checkShipping point & route determinationForeign trade & license processingDocument flow
Delivery Scheduling
Automatic scheduling of essential shipping activities ...Calculated using defined activity times ...Resulting in scheduled activity dates
Determined using backward and forward scheduling rules
Delivery SchedulingStructure of sales documents
Header
Line item # 1
Line Item # 2
Schedule line # 1
Schedule line # 1
Schedule line # 2
Delivery Scheduling — Terminology
Transportation lead time — time required to schedule transportation
Pick/Pack time — time required for picking and packing
Load time — time required to loadTransit time — time required to transport
goods from shipping point to ship-to
RequestedDelv. Date
GoodsIssue
LoadingMaterialAvailability
OrderDate
Transp.Sched.
TransitTime
(2 days)
LoadingTime(1 day)
Pick & PackTime
(2 days)
Transp.
Sched.Time(1 day)
26th 27th 28th 29th 31st25th
25
RequestedDelv. Date
GoodsIssueLoading
MaterialAvailability
OrderDate
Transp.Sched.
TransitTime
(2 days)
LoadingTime(1 day)
Transp.Sched.Time(1 day) New
Delv. Date
27th 27th 28th 29th 31st26th
27
1
Pick & PackTime
(2 days)
Availability Check
Determines the material availability dateConsiders inward and outward movement
of inventory — customizableInfluences partial deliveries by
proposing a quantity that can be delivered on the requested date (complete delivery)
determines the earliest date for full deliverydetermines the number and dates for partial
deliveries to fulfill the order
Availability Check
In determining the material availability date the system can include specific stocks if selected, such as:Safety stockStock in transferQuality inspection stockBlocked stockRestricted use stock
Transfer of Requirements to MRP
Ordered quantities are passed to MRP (MM)Controlled by the schedule line categoryBlocking of documents can affect
requirements passing — delivery block
Credit Check
Efficient means to implement credit management
Integrated with FI — via credit control areaAutomatically alerts when a credit check failsComprehensive credit management reporting
Shipping Point & Route DeterminationA shipping point is determined for each
line item — shipping point determinationA delivery can only be processed from
one shipping pointRoutes - route to be traveled & transit
time are determined using customized rules
Routes can be used to simply define transit time
Foreign Trade & License Processing
Predefined trade areas — NAFTA, EUAutomated reporting for trade areasAutomated controls
license managementembargo listscontrol by customer, country, product, point in
time
Shipping OverviewComprehensive functionality to support
picking, packing and loading functionsWork list and deadline monitoringFunctions with backorder processingTightly coupled to the MM and FI modulesFacility for transportation management
Shipping Overview
Order
Order
Order
Delivery
OrderCombination
Order
Delivery
PartialDelivery
Delivery
Order
CompleteDelivery
Delivery
Delivery
Shipping Overview
Delivery creation activitieschecks order and materials to determine if a
delivery is possible — delivery block, incompleteness
confirms availabilityconfirms export/foreign trade requirements determines total weight & volume
Shipping Overview
Delivery creation activitiesgenerates packing proposalconsiders partial deliveries updates route assignmentassigns picking locationdetermines batchesupdates sales order — status, delivery qty
Deliveries & Delivery NotesThe Delivery Note
Initiates the delivery processControl mechanism for the processChanges to delivery are allowable - products, quantities
DeliveryNote
Picking
Packing
Loading
Post GoodsIssue
Status
Delivery Due ListProduces a work-list of deliveriesEncompasses deliveries and transfersCan be scheduled to run in batchAutomatically combines deliveries
Picking
Quantities based on deliveryAssigned date when picking should beginAutomated storage location assignmentSupports serial number tracking and batch
managementIntegrated with Warehouse Management
(WM)
PackingIdentifies which packaging is to be used for
specified productsIdentifies and updates accounts associated
with returnable packagingTracks the packed product by containerInsures weight/volume restrictions are
enforced
Goods IssueEvent that indicates the change in
ownership of the productsReduces inventoryAutomatically updates the G/L accountsEnds the shipping process and prevents
changes to the shipping documents
Generalledger
Inventory
750
Cost of goods sold
750
Goods Issue
Billing OverviewAutomated invoicing based on sales orders
and/or deliveriesFunctionality for processing credit/debit
memos and rebatesIntegration with FI & CO-PAUpdates customer’s credit data Can create pro forma invoices
Automatic Account AssignmentDefines the G/L accounts that billing
entries are posted to — revenue, deduction, freight charges
Cust Acct
. Grp.01
Application
V
Sales Org.
SOxx
KOFI
Chart of
Accounts
CHRT
FromTable
FromSalesDoc.
Account Key
ERL
From Pricing
Proc
Condition Type
610000
From Table
G/L Accou
nt
From Customer
Master
FromSalesDoc.
FromSalesDoc.
Separate invoice per delivery
DeliveryOrder
Delivery
Invoice
Invoice
DeliveryOrder
Delivery Invoice
DeliveryOrder
CollectiveInvoice
Order DeliveryInvoice
Invoice
InvoiceSplit
Billing DocumentsExplicitly specify documentsBilling due list — builds a worklist of invoices
that should be generated
Automatic posting to FI
Billing Documents
Generalledger
Revenue2000
A/R recon.2000
Customer2000
Billing Plans
Periodic — total amount for a planned billing period
Milestone — distributing the total amount over multiple billing dates - typically used with the project system (PS)
Installment — evenly proportioned amounts and defined payment dates
Resource related — consumed resources such as service or consulting
Billing Description % Value Billing Milestone Billingdate block status11/20/96 Contract 10 30,000 - x x01/20/97 Assembly 40 120,000 - x x04/20/97 Operational 40 120,000 x x05/20/97 Acceptance 10 30,000 x x06/20/97 Final invoice -- - - x
Sold-to : QAZ Industries Delivery Date : 06/20/97Material : 546-dk1 Generator Price : $300,000
SalesOrder
BillingPlan
• Contracts• Schedule Agreements
ContractsDefined quantities and validity period for a
customerThe contract is fulfilled by orders placed
against the contract - release ordersContracts are automatically updated through
release order processingPricing can be assigned to a contract
ContractTarget Qty: 900Order Qty: 700
ContractTarget Qty: 900Order Qty: 750
...
Release OrderOrder Qty: 200
Release OrderOrder Qty: 150
Scheduling AgreementsDefines specific product quantities and
delivery dates for a customerSchedule lines and processed through
standard delivery processingAvailability check is performed during
creation and quantities are passed to MRPSystem automatically updates delivered
quantities
Delivery 5/10 100
Delivery 6/10 100Delivery 7/10 200
Delivery 8/10 300
Scheduling Agreement
Date Qty05/15 10006/15 10007/15 20008/15 300
Backorder ProcessingRescheduling
BackordersBackorder processing
determines which orders have unconfirmed quantities by customer or material
sort the orders according to priorityassign available stock to outstanding orders or
reassign confirmed quantities to high-profile orders
BackordersRescheduling
updates the orders with the results of the availability check
can be used to manage the distribution of available inventory when demand is greater than supply
Best if run in batch mode, rescheduling can be very time consuming
ReturnOrder
Goods ReceiptQuality Inspection
Credit Memo
Order Delivery Invoice
ReturnsDeliveryReturn
CreditMemo
1
2
3
Return toInventory
Customer Returns
Returns documentBilling block can be proposedUse the Order reason field to identify the
reason for the returnFull access to pricing and ability to re-price
Return deliveryIssues a goods receipt to place material into
inventory
Customer ReturnsCredit memo
Billing block must be cleared from ReturnPosts to FICan be processed in batch (background)Can be processed collectively (grouped)
SAPDocument
FAX
PrintedDocuments
EDI
Bar CodedDocuments
Workflow
Communication — OutputOutput — traditional forms or electronic
communications produced for internal or external partners
Assigned to business partners & sales documents
Definable media — EDI, fax, printHighly customizable — Sapscript
Communication — TextTexts are used for internal and external
communicationCreated for business partners, materials,
header or item level of sales documents — order, delivery, billing, picking lists
SIS Overview
Flexible information system designed to support business planning, forecasting and reporting
Pre-defined catalog of performance measures and reports
On-demand access to reports and exceptionsData maintained in a separate database
Logistics Information SystemInventory ManagementPurchasingSales and DistributionProductionPlant MaintenanceQuality Management
Inventory Information System Standard Analysis
MaterialPlantStorage LocationMRP ControllerMaterial Groupings
Purchasing Information System Standard Analysis
MaterialVendorMaterial GroupPurchasing GroupPurchasing Documents
Sales Information System Standard Analysis
5 Pre-defined drill-down reportsCustomerMaterialSales OrganizationShipping PointSD Documents
Production Information System Standard Analysis
Product GroupMaterialWork CenterProduction Resources and Tools
Reporting Tools
Value display - absolute or percentageTop N - top 10, top 100, etc.Sorted - ascending or descendingABCClassificationGraphics - 2D, 3D