SAR Enterprises

Syed AhmedAbdullah Alsubaiei

Ramakrishna G

Agenda Business Need Requirements System Architecture DFDs

Business Need The overall purpose of the project is the

implementation of an Enterprise Content Management solution to meet the shift from a paper based to an electronic record-keeping environment.

SAR has papers records since 1990 which includes documents related to Accounting, Construction drawings & diagrams, Environment, Health & Safety, Human Resources, Legal, Marketing, Payroll, Technology development.

Company has decided to implement EMC Documentum as their ECRM and purchased required softwares and licenses already.

Business Requirement Manage the large quantity of computer based

information stored in personal computers, email boxes and network servers in accordance with compliance requirements

Provide company-wide access to documents (with appropriate security)

Centralized Electronic Archives - integrated approach for the capture, maintenance, storage, access, disposition and preservation of electronic records

A framework that can be used across the company

Scan certain physical records (such as civil drawings & diagrams and legal documents)

Assign Retention to every object in the system.

Functional Requirements Reporting - The system shall maintain a full

history of modifications to a record (active, inactive, retired) for reporting purposes. The full history shall retain all record properties fields and their values

Versioning - The system shall maintain and display a versioning system (display version) that follows the business model for versioning a document.

Search - The system shall provide the ability to search for records based on the absence or presence of an association to another record of a specific record type.

System Architecture

Context Diagram High Level System Functionality 3 Roles (External Entities)

Users Record Admin Contractors

Context Diagram

Level 0 6 Processes

Login Synchronization Scan to Repository Assign Retention Generate Reports Assign Versions Search Content/Metadata

3 Data Stores LDAP – User Credentials SQL_DM – SQL Server 2005 SP2 Db Repository – Single global docbase

Level 0 DFD

Level 1 Process 2 5 Processes 2 External Entities 4 Data Stores

SQL_DM (dbo.dm_prepdoc) Repository SQL_DM (dbo.dm_scan) SQL_DM (dbo.dm_load)

Level 1 Process 2 DFD

Level 1 Process 3 4 Processes 1 External Entity 1 Data Stores

Repository (dctm)

Level 1 Process 3 DFD

Level 2 Process 2.2 3 Processes 1 External Entity 2 Data Stores

SQL_DM (dbo.dm_worksheet) Repository

Level 2 Process 2.2 DFD

We are done! Questions? Suggestion??