Post on 27-Mar-2015
transcript
Setting Up Groups in D2L
Emily Evans, Center for Applied LinguisticsJanuary 2007New Jersey Department of Education
Developed by the Center for Applied Linguistics
2 Setting Up Groups in D2L
Objectives of this TrainingObjectives of this Training
To learn how to group your Test Administrators’ records within the D2L system
To learn how to view your group’s grades separately from the rest of the state
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How and why would I create groups?How and why would I create groups?
As an ACCESS Test Facilitator, you have “WIDA Instructor” status
This status gives you certain access privileges in D2L that Test Administrators (“D2L students”) do not have Enrolling Test Administrators Access to Gradebook functions
In its default setting, your state’s Classlist and Gradebook will show all the students enrolled in the state course
Because there could be thousands of teachers enrolled in your state, sorting by group will come in quite handy when you are verifying grades
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Before you get started…Before you get started…
Alphabetize your list of people you want to group, and decide what you want to name your group (e.g., District 26, or Johnson County Public Schools, or 526)
Please note: To add someone to a D2L Group, this person must already be registered in the D2L course for your state
For instructions on enrolling test administrators, please see the Preparing to Conduct ACCESS for ELLs® Testing PowerPoint presentation in this toolkit
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Step 1: Locate the ClasslistStep 1: Locate the Classlist
While logged in as a WIDA Instructor/Facilitator, click on Classlist
Classlist is in red text, located in the uppermost portion of the gold band where your state course title is, next to My Home
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Step 2: Click on Manage GroupsStep 2: Click on Manage Groups
On the first screen within Classlist, click Manage Groups
The Manage Groups button is in the top middle portion of the screen
MANAGE GROUPS
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Step 3: Locate your State DistrictsStep 3: Locate your State Districts
After clicking the Manage Groups button, you will see the Group Type
There is only one Group Type for your state; it is called New Jersey School Districts
Group Type is the highest level of the Groups Hierarchy in D2L and it is pre-set by WIDA for your purposes; Please note: These instructions are for adding a GROUP, not a GROUP TYPE. If you click Add Group Type, these instructions will not make sense.
Click on New Jersey School Districts
Our state’s districts
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Step 4: Add a GroupStep 4: Add a Group
Now you will add a group to the pre-set Group Type New Jersey School Districts
Click on Add Group in the upper right hand corner of the Manage Groups box
ADD GROUP
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Step 4: Fill in your group’s informationStep 4: Fill in your group’s information
Make sure the group you are adding belongs to your state’s group of districts; you should see New Jersey School Districts in the Group Type field above the Group Name field
Name your group, and provide a brief description; you do not need to assign a code in the Group Code field; you may leave this field blank
When you are finished, click Add
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Step 5: Enroll people in your groupStep 5: Enroll people in your group
After clicking Add, you will see your new group listed under the group type New Jersey School Districts
Now you are ready to enroll people in your group
Begin by clicking the Enroll icon (it looks like a small person) to the right of your group name
ENROLL
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Step 5 cont’d: Enroll people in your groupStep 5 cont’d: Enroll people in your group
After clicking Enroll, you will see a list of all participants in your state
Beneath your group name (in the right hand column) you will see a small box that you can click to place a check mark in it
Group Name
Enrollment check box
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Step 5 cont’d: Enroll people in your groupStep 5 cont’d: Enroll people in your group
You can scroll through the entire alphabetical list of test administrators in your state to put checkmarks in the enrollment boxes of those people in your group
OR you can use the ‘Control Find’ shortcut to quickly locate the next person on your list
Simultaneously hold down the Control key and the F key
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Step 5 cont’d: Enroll people in your groupStep 5 cont’d: Enroll people in your group
When a ‘Find’ box appears, type the last name you are looking for
The screen will now “jump” to that name and highlight it
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Step 5 cont’d: Enroll people in your groupStep 5 cont’d: Enroll people in your group
When that person’s full name appears (there may be several people with that last name), click the enrollment box to reveal a check mark
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Step 6: Update your groupStep 6: Update your group
Continue to locate all the members of your group by using Control+F
Click the box next to each person’s name to reveal the checkmark
Scroll to the bottom of the screen using the scrollbar on the right hand side of your browser window and click Update UPDATE
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Step 6 cont’d: Update your groupStep 6 cont’d: Update your group
After clicking Update, you will return to the Manage Groups screen
You should now see the number of users in your group to the right of the group name
Number of users in your group
Your group name
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Step 7: View your groupStep 7: View your group
Now when you return to Classlist, click on the Groups tab to the right of the Staff and Students tabs
You should see your group listed under New Jersey School Districts
Your group name
Your group members
Groups tab
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Step 8: View your group’s progressStep 8: View your group’s progress
Next click on Grades in the upper right corner of your screen (make sure your browser window is maximized or the Grades button may not be displayed)
Beneath the Grades List icon on the left, locate the View By drop-down menu
Click the down arrow next to Users and switch to Groups
View by Groups
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Step 8 cont’d: View your group’s progressStep 8 cont’d: View your group’s progress
In the Groups view, your group’s grades should now appear in a separate list from everyone else in your state
If you want to add another group, return to the Classlist and repeat these steps starting on slide 6 of this presentation Your group’s grades
For more information, please contact the WIDA Hotline:1-866-276-7735 or www.wida.us/helpform
World Class Instructional Design and Assessment, www.wida.us
Center for Applied Linguistics, www.cal.org
Metritech, Inc., www.metritech.com
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