Shared Library Management Systemlooking back and looking forward

Gareth OwenRheolwr RhaglenProgramme Manager

Let’s talk ‐ questions

Martin Parr

Looking backMartin Parr

– The ‘who’, the ‘why’ and the ‘how’ of the Shared LMS

– The ‘what for’ ‐ benefits achieved

The ‘Who’ ‐WHELF

The ‘who’ – National Library

Legal deposit library

3 million users

National Library Wales

The ‘who’ – Cardiff University

26, 000 students

Top 5 UK Research university

Cardiff University

The ‘who’ – RWCMD

645 students

Conservatoire

RWCMD

The ‘why’‐ key factors

Welsh Government –partnership agenda

Next generation systems ‐ new functionality

Legacy systems –nearing end of life

WHELF –commitment to collaboration

Shared LMS

The ‘how’‐ business case to procurement

2011WHELF Scoping 

Study

2013Jisc Feasibility Study

Sept 2013Initiate project

January 2014Issue OJEU Notice 

and PQQ

April 2014Issue ITT

June 2014Evaluate ITT

July & August 2014Site visits & Supplier demonstrations

September 2014Complete Evaluation

December 2014Sign Contract

More on the ‘how’ ‐ implementation

Swansea University Aberystwyth UniversityUniversity of South WalesNational Library of Wales

University of Wales Trinity St David’s

Cardiff Metropolitan University

Cardiff UniversityNHS

Royal Welsh College of Music and DramaBangor UniversityGlyndwr University

January 2015

September 2016

Cohort 1

Cohort 2

Cohort 3

Stephen Shore

Even more on the ‘how’ ‐ governance

Steering Group

Management Board

Ex Libris

Institution Project Board

Institutional Sub‐Groupe.g. Business Change

Management Board

Sub‐Group(e.g. Benefits Realisation)

Collaboration

Working

Group

Programme Manager

WHELF

Institutions

Supplier

KEY

‘What for’ – peaches (benefits)!William Eggleston

‐ One off benefits‐ Sustainable benefits

Some of the benefits

The power of a consortium

Bilingual interfaces

One off

Consortium discount

Shared procurement costs

Shared PM costs

Bilingual interfaces

Sustainable

Hardware savings

Cloud ‘premium’

Improved workflows

Improved functionality

Negotiating muscle

Learning lessons

Sharing expertise

More benefitsOutstanding Library Team – THELMAs 2015

Looking ahead

Luigi Ghirri

‘What next’ ‐ a look at future opportunities

Solid foundations‐ good opportunities

Enabling culture of collaboration

Shared platform

Providing support

& Knowledge

&Expertise

More influence

Shared catalogue

&cataloguing

Reciprocal borrowingAnalytics

Morejoint buying

Looking ahead

‘What for’ – enabling more benefits

Benefits study

Key question– what benefits have been achieved and can be anticipated as a result of the shared Library Management System?

Key outputs– conceptual framework– some quantitative evidence on benefits to date– recommended approaches for measuring benefits in future

Benefits study: approach

Questions

Diolch yn fawrThank you