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Site Evaluation Site Evaluation Questionnaire TrainingQuestionnaire Training
July 15th, 2013July 15th, 2013Crowne PlazaCrowne PlazaRosemont, ILRosemont, IL
IntroductionsIntroductions
NameName TitleTitle School School Level of Experience with Level of Experience with
QuestionnairesQuestionnaires
What are we covering today?What are we covering today?
Site Evaluation QuestionnaireSite Evaluation Questionnaire Textual QuestionsTextual Questions Data EntryData Entry Reports and AttachmentsReports and Attachments
Updates or ChangesUpdates or Changes Preparing and Sending the MaterialsPreparing and Sending the Materials Annual Questionnaire for 2013 – 2014Annual Questionnaire for 2013 – 2014 Q&AQ&A
Site Evaluation QuestionnaireSite Evaluation Questionnaire
Only completed by schools that are Only completed by schools that are scheduled for a sabbatical site visit, schools scheduled for a sabbatical site visit, schools applying for provisional status, or applying for provisional status, or provisionally approved schools on specific provisionally approved schools on specific years (Years 2, 4, and 5)years (Years 2, 4, and 5)
Provisionally approved schools will complete Provisionally approved schools will complete the Limited Site Evaluation Questionnaire in the Limited Site Evaluation Questionnaire in Years 1 and 3Years 1 and 3
Combination of data pulled from up to 3 Combination of data pulled from up to 3 years of Annual Questionnaires, and data years of Annual Questionnaires, and data entered directly into the SEQ and responses entered directly into the SEQ and responses to textual questions.to textual questions.
Site Evaluation QuestionnaireSite Evaluation Questionnaire
Made up of Made up of 3 parts3 parts Textual QuestionsTextual Questions Data EntryData Entry Reports and AttachmentsReports and Attachments
Completed and printed using Completed and printed using standard word processingstandard word processing
A Word Version can be downloaded A Word Version can be downloaded from the Questionnaire Websitefrom the Questionnaire Website
Site Evaluation Questionnaire Site Evaluation Questionnaire Textual QuestionsTextual Questions
Made up of 10 different sections:Made up of 10 different sections:1.1. History of the Law School and UniversityHistory of the Law School and University
2.2. Self StudySelf Study
3.3. Program of Legal EducationProgram of Legal Education
4.4. FacultyFaculty
5.5. StudentsStudents
6.6. AdministrationAdministration
7.7. Information Resources – Law LibraryInformation Resources – Law Library
8.8. Computer Technology and Information DeliveryComputer Technology and Information Delivery
9.9. Law School Finances and University SupportLaw School Finances and University Support
10.10. FacilitiesFacilities
Site Evaluation Questionnaire Site Evaluation Questionnaire Textual QuestionsTextual Questions
The majority of textual The majority of textual questions are tied directly to questions are tied directly to a Standard or an a Standard or an InterpretationInterpretation For those questions not tied For those questions not tied
directly to a Standard or an directly to a Standard or an Interpretation, the information Interpretation, the information gathered is vital to the site teamgathered is vital to the site team
Site Evaluation Questionnaire Site Evaluation Questionnaire Textual QuestionsTextual Questions
New and modified questions. New and modified questions. NOTE: Some questions will NOTE: Some questions will
not apply to your school. It is not apply to your school. It is ok to answer N/A.ok to answer N/A.
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Additional information to supplement data Additional information to supplement data from the Annual Questionnairesfrom the Annual Questionnaires
Feeds a number of reports needed by the Site Feeds a number of reports needed by the Site Visit teamVisit team
MUST be filled out using the ABAQuest MUST be filled out using the ABAQuest websitewebsite ABAQuest will be updated for 2013 in early ABAQuest will be updated for 2013 in early
JanuaryJanuary There is a link on the Questionnaire webpage for There is a link on the Questionnaire webpage for
ABAQuestABAQuest www.abaquestionnaire.orgwww.abaquestionnaire.org
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Logging into ABAQuestLogging into ABAQuest Each school has an Administrator IDEach school has an Administrator ID
Can set up other ids and levels of accessCan set up other ids and levels of access Only ID that can do final submission of Only ID that can do final submission of
Annual QuestionnaireAnnual Questionnaire Ids can haveIds can have
Full Read/Write access to all sections of the Full Read/Write access to all sections of the AQ and the SEQ (default setting)AQ and the SEQ (default setting)
Read/Write access to specific sections of the Read/Write access to specific sections of the AQ and the SEQAQ and the SEQ
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Made up of 6 SectionsMade up of 6 Sections
1.1. CoursesCourses
2.2. StudentsStudents
3.3. StaffStaff
4.4. FiscalFiscal
5.5. University Income and ExpenseUniversity Income and Expense
6.6. Bar PassageBar Passage
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
CoursesCourses Calendar Year (Spring, Summer, Fall)Calendar Year (Spring, Summer, Fall) Screen will list all full-time and part-time Screen will list all full-time and part-time
teaching resources that have been teaching resources that have been entered into the Profiles section of the entered into the Profiles section of the Annual QuestionnaireAnnual Questionnaire
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
To add a course for a teaching resourceTo add a course for a teaching resource Select a faculty member nameSelect a faculty member name Click on “ADD COURSE”Click on “ADD COURSE” Enter at least required data (fields Enter at least required data (fields
indicated with “*”)indicated with “*”) Course TitleCourse Title TermTerm Credit HoursCredit Hours StudentsStudents
Click “SUBMIT”Click “SUBMIT”
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
To edit an existing courseTo edit an existing course Select a faculty member nameSelect a faculty member name Select a course from drop down boxSelect a course from drop down box Make change to course detailsMake change to course details Click “SUBMIT”Click “SUBMIT”
To delete an existing courseTo delete an existing course Select a faculty member nameSelect a faculty member name Select a course from drop down boxSelect a course from drop down box Click “DELETE”Click “DELETE” Confirm DeleteConfirm Delete
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
StudentsStudents Three type of students entered using this screenThree type of students entered using this screen
Entering Students (JD1s)Entering Students (JD1s) Transfer StudentsTransfer Students Readmitted StudentsReadmitted Students
All students entering, transferring, or readmitted All students entering, transferring, or readmitted during the current and prior academic year during the current and prior academic year need to be includedneed to be included
An unique student number is required for each An unique student number is required for each entryentry
Doesn’t have to be SSNDoesn’t have to be SSN
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Additional required fields for transfer Additional required fields for transfer studentsstudents Transfer Law School GPATransfer Law School GPA Transfer Credit HoursTransfer Credit Hours Transfer Law SchoolTransfer Law School
Additional required fields for readmitted Additional required fields for readmitted studentsstudents Readmitted Law School GPAReadmitted Law School GPA
First and Last Name are optional, but First and Last Name are optional, but EXTREMELY helpfulEXTREMELY helpful
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Faculty QualificationsFaculty Qualifications Screen will list all staff that have been Screen will list all staff that have been
entered into the Profiles section of the entered into the Profiles section of the current Annual Questionnairecurrent Annual Questionnaire
Teaching Faculty, Administrators, and Teaching Faculty, Administrators, and Librarians and Staff Holding Faculty Librarians and Staff Holding Faculty RankRank
- Information to be entered- Information to be entered Law Degree School and YearLaw Degree School and Year Years of Full Time TeachingYears of Full Time Teaching Years of Full Time PracticeYears of Full Time Practice Additional Graduate Degrees, Schools, and Additional Graduate Degrees, Schools, and
YearsYears
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
To add or edit staff informationTo add or edit staff information Select a staff name from the list Select a staff name from the list Enter data or change existing dataEnter data or change existing data Click “SUBMIT”Click “SUBMIT”
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Fiscal (Current Budgeted Fiscal (Current Budgeted Year)Year) These are the same questions These are the same questions
as the Fiscal Section (Part 6) of as the Fiscal Section (Part 6) of the Annual Questionnairethe Annual Questionnaire
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
University Income and University Income and ExpenseExpense Current Budget Year and Last 2 Current Budget Year and Last 2
Completed Fiscal YearsCompleted Fiscal YearsNot as detailed as the Fiscal Not as detailed as the Fiscal Section, but extensiveSection, but extensive
Independent law schools do not Independent law schools do not have to complete this sectionhave to complete this section
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Bar PassageBar Passage Have to enter first-time bar Have to enter first-time bar passage data for 2012, 2011, passage data for 2012, 2011, 2010, 2009, and 20082010, 2009, and 2008Based on Interpretation 301-6Based on Interpretation 301-6Data entry fields are the same Data entry fields are the same as the current Annual as the current Annual QuestionnaireQuestionnaire
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry
Site Evaluation Questionnaire Site Evaluation Questionnaire Reports and AttachmentsReports and Attachments
Reports are related and receive data Reports are related and receive data from:from: The completed Annual Questionnaires The completed Annual Questionnaires
for the current year and the 2 prior yearsfor the current year and the 2 prior years The data entry section of the Site The data entry section of the Site
Evaluation QuestionnaireEvaluation Questionnaire Data is automatically pulled from Data is automatically pulled from
multiple sources to complete the multiple sources to complete the reportsreports
Site Evaluation Questionnaire Site Evaluation Questionnaire Reports and AttachmentsReports and Attachments
Site Evaluation Questionnaire Site Evaluation Questionnaire Reports and AttachmentsReports and Attachments
Site Evaluation Questionnaire Site Evaluation Questionnaire Reports and AttachmentsReports and Attachments
Site Evaluation Questionnaire Site Evaluation Questionnaire Reports and AttachmentsReports and Attachments
Site Evaluation Questionnaire Site Evaluation Questionnaire Reports and AttachmentsReports and Attachments
Attachments are related to the textual Attachments are related to the textual questions found in the Site Evaluation questions found in the Site Evaluation QuestionnaireQuestionnaire
There are 3 types of attachments:There are 3 types of attachments: General – sent to all site visit members and General – sent to all site visit members and
the ABAthe ABA Supplementary – sent to site visit chair, Supplementary – sent to site visit chair,
specific member(s) of the team, and the ABAspecific member(s) of the team, and the ABA On-site – made available for team members On-site – made available for team members
during the visit. Copies are sent to the ABA.during the visit. Copies are sent to the ABA.
Site Evaluation Questionnaire Site Evaluation Questionnaire Preparing the MaterialsPreparing the Materials
Textual Questions should go togetherTextual Questions should go together Put each of the 10 sections of the Put each of the 10 sections of the
textual questions within their own tab textual questions within their own tab with a table of contents at the beginning with a table of contents at the beginning of the materialsof the materials
All reports and attachments should All reports and attachments should go together by sectiongo together by section
3-ring binders are a good thing3-ring binders are a good thing
Site Evaluation Questionnaire Site Evaluation Questionnaire Sending the MaterialsSending the Materials
All the materials are due 4-6 weeks All the materials are due 4-6 weeks before the site visitbefore the site visit
Hard CopiesHard Copies 1 full set mailed to the ABA in Chicago1 full set mailed to the ABA in Chicago 1 copy on DVD or flash drive1 copy on DVD or flash drive 1 set to each Site Team member1 set to each Site Team member 2 full sets to AALS (if applicable)2 full sets to AALS (if applicable) At least 1 full set on-site for the Site Team’s useAt least 1 full set on-site for the Site Team’s use
Electronic CopiesElectronic Copies There is no online data submission; however Site There is no online data submission; however Site
Team members might request an electronic copy of Team members might request an electronic copy of the Textual questionsthe Textual questions
Site Evaluation Questionnaire Site Evaluation Questionnaire Sending the MaterialsSending the Materials
Mailing Address for the Office of the Mailing Address for the Office of the Consultant on Legal Education and Consultant on Legal Education and Admissions to the BarAdmissions to the Bar
American Bar AssociationAmerican Bar Association
Section of Legal Education and Admissions to Section of Legal Education and Admissions to the Barthe Bar
Attn: Site Visit AdministrationsAttn: Site Visit Administrations
321 North Clark Street321 North Clark Street
Chicago, IL 60654Chicago, IL 60654
Annual Questionnaire for Annual Questionnaire for 2013 – 20142013 – 2014
The Annual Questionnaire is due October 31, 2013The Annual Questionnaire is due October 31, 2013 If you have a Fall 2013 visit, you are required to If you have a Fall 2013 visit, you are required to
complete all of the Annual Questionnaire except complete all of the Annual Questionnaire except for the October 6th enrollment prior to mailing the for the October 6th enrollment prior to mailing the materials to the Site Teammaterials to the Site Team
If the visit takes place after October 6th, the If the visit takes place after October 6th, the enrollment figures from October 6th should be enrollment figures from October 6th should be made available to the Site Team members during made available to the Site Team members during the visitthe visit
If the visit takes place before October 1, an If the visit takes place before October 1, an enrollment “as of date” should be agreed upon by enrollment “as of date” should be agreed upon by the school and the team chair and should be made the school and the team chair and should be made available to the Site Team members.available to the Site Team members.
Where can I get help?Where can I get help?
ABAQuestionnaire ListserveABAQuestionnaire Listserve www.americanbar.org/legaled and and
click on Questionnaire linkclick on Questionnaire link Contact Ken Williams at Contact Ken Williams at
kenneth.williams@americanbar.org or 312.988.6739or 312.988.6739
Contact Bojan Stankovic at Contact Bojan Stankovic at bojan.stankovic@americanbar.org or or 312/988-5303312/988-5303