Skyward SMSSkyward SMSState Required FieldsState Required Fields

•Staff Profile (slides 2-5)

•Course - State Crosswalk and Tennessee fields (slides 6-10)

•Student Demographics (slides 11-25)

•Resources (slide 26)

•Contacts (slide 27)

Staff ProfileStaff ProfileStaff State Required Fields

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Staff Profile – Add StaffStaff Profile – Add StaffStaffStaff ProfileAddTutorial - ?Help (top

right)

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Staff Profile – Staff Staff Profile – Staff InformationInformationHighlight staff

member’s nameComplete Staff

Information◦ State Required:

Social Security Number License Number Endorsement Code

Enter Staff Type

4

Staff Profile – Edit NameStaff Profile – Edit NameNameDemographic

Information◦ State Required:

Gender Local and Federal Race Language Date of Birth

Contact Information

5

Course MaintenanceCourse MaintenanceState Crosswalk Course Defaults, Course Type and Tennessee fields.

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Course State CrosswalkCourse State CrosswalkEdit Course DefaultsEdit Course Defaults

Select Course MasterOF/CS/BC/CMOFficeCurrent SchedulingBuild Course MasterCourse Master

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Course DefaultsCourse Defaults Highlight the Course then

choose the following: Edit Course Curriculum button (top right) Highlight the Course Click Edit Click on the (+) to Expand

Course Defaults Complete Course Code

field (underline signifies drop down for TN Course Codes)

Complete Transcript Course Code

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Course TypeCourse TypeEdit TypeChoose from Course Type dropdown

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Section Master - Tennessee Section Master - Tennessee FieldsFieldsOF/CS/BC/SMFilter Options = Active Sections and 500 recordsHighlight the sectionEdit SectionClick on the Tennessee button below Save

buttonDistrict ID = 12School State ID = 35 ORHS

Class Type = Traditional, *Pullout or *Self Contained

Teaching Method = TraditionalSave *Elementary and Preschool

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StudentStudent DemographicsDemographicsStudent State Required Fields

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StudentStudent DemographicsDemographics General

◦ Profile◦ Birth History◦ School Path

Entry/Withdrawal Entity TN/NCLB NCLB-2 (Immigrant and Misc - Student Classification) Schedule Transactions Busing

◦ Address◦ Transport

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Student DemographicsStudent DemographicsProfileProfile Grade/Grad Date Entered 9th Grade -

ORHS Gender Local Race Ethnicity Federal Race Other ID Language Mom’s Maiden Name

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Student DemographicsStudent DemographicsBirth HistoryBirth History Birth Certificate Birth City Birth Country Birth State Birth County

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Student DemographicsStudent DemographicsSchool PathSchool Path Next Year School Next Year

Assignment (choose manual)

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Student DemographicsStudent DemographicsEntry InformationEntry Information Entry Date Grade/Grad Yr % Enrolled Entry Code Comment School Calendar Student Type Course of Study Ineligibility

Status

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Student DemographicsStudent DemographicsWithdrawal InformationWithdrawal Information

Date of Withdrawal Withdrawal Code (drop

down list) Comment

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Student DemographicsStudent DemographicsEntry/WithdrawalEntry/Withdrawal If a student withdraws and returns within the current school

year their returning enrollment code would be the same as their original enrollment code for the current school year.

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Student DemographicsStudent DemographicsEntity screenEntity screen Verify that the student is active, current year member

and the current school entity is the default.

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Student DemographicsStudent DemographicsTN/NCLB screenTN/NCLB screen SSN or PIN if no SSN is available (check EIS before enrolling) State ID (check EIS) Residence County US Entry Date (immigrants)

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Student DemographicsStudent DemographicsNCLB-2 – Immigrant StatusNCLB-2 – Immigrant Status Enter the Start Date of Enrollment in U.S. Schools.

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Student DemographicsStudent DemographicsNCLB-2 - Misc – Student NCLB-2 - Misc – Student ClassificationClassification Click on *MISC (MISCELLANEOUS) Enter the Student Classification start date Note: If a student withdraws and returns in the same school

year, be sure to enter an end date and a new start date. Dates should match enrollment dates.

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Student DemographicsStudent DemographicsSchedule TransactionsSchedule Transactions Scheduling - Current - View Transactions Start Date must be the same as the student Enroll Date.

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Student DemographicsStudent DemographicsBusing - AddressesBusing - Addresses

AM Bus Number PM Bus Number Pick up and Drop off

Address (If different than the home address.)

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Student DemographicsStudent DemographicsBusing - TransportBusing - Transport

Start Date (Bus application date)

Transported = Y Transportation

Category (AM, PM or both) Miles (one way) End Date (If there is a

change in transportation or the student withdraws.)

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ResourcesResourcesAttendance Manual:http://tennessee.gov/education/schapproval/attendancemanual/index.shtml

Correlation of Course Codes:

http://tennessee.gov/education/schapproval/course_code_corr.shtml

(Available in February or March of the current school year)

EIS Business Rules (Education Information System):

http://www.state.tn.us/education/eis/

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ContactsContactsShellee Lawson 865-425-9035

slawson@ortn.eduJeff Edmonds 865-425-9037

jedmonds@ortn.edu

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State Required FieldsState Required Fields

Until further notice.

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