Post on 22-Jan-2015
description
transcript
Social Media & Regulated Industries
Created and presented by:Joyce SullivanFounder and CEOSocMediaFin, Inc.
Exclusive presentation for
July 24, 2013
3rd Annual NYU-SCPS
Social Media Marketing Intensive New York UniversitySchool of Continuing and Professional Studies11 West 42nd Street, Room 1027New York, NY 10036
@JoyceMSullivan #nyuSMI
Agenda
• Overview and introductions• The 5 questions℠• Social media tools – established and emerging• U.S. compliance and regulation overview• Getting started with social media training & pilot programs• Suggested next steps• Discussion and questions
Social Media & Financial Services
@JoyceMSullivan #nyuSMI
Social Media Strategy and Program Management Services
oSocial media seminars for regulated industries, specializing in financial services
oProgram management services – enterprise business and technology reengineering
oSocial media training and staff development
oIndustry executives and senior leadership programs in social media
oKeynote speaker for company events and industry conferences
Visit us > SocMediaFin.com
@JoyceMSullivan #nyuSMI4
Council of Economic Advisors, February 2012 report
US Industry Trends: Shrinking and Growing Industries 2007 - 2011
@JoyceMSullivan #nyuSMI
Social Media Strategy for Financial Servicesfor US Firms
• Can you use social media in financial services?
• Are there certain social media tools that are recommended?
• What are the regulations and compliance rules? ▫ The fun stuff - FINRA and SEC regulatory guidance
• Where can you get training to learn social media and financial services basics?
• Are there steps for creating a project plan including social media?
@JoyceMSullivan #nyuSMI
Before asking “Which social media tools should I use?” answer these 5 questions℠
1. Who are you?
2. What do you have to say?
3. Who are you trying to reach?
5. Once you connect, then what?
4. How do they WANT to be reached?... or not
@JoyceMSullivan #nyuSMI
The 5 questions℠
1. Who are you?Employee, business-line owner, industry executive, wealth manager, private banker
2. What do you have to say?
Great skills, great products, excellent company to work with, outstanding service
3. Who are you trying to reach?
Your current customer, potential new customer, industry leaders, competitors
@JoyceMSullivan #nyuSMI
The 5 questions℠
4. How do they WANT to be
reached? ... Or not.
Email (home or work) Voicemail Phone text Instant message Twitter LinkedIn Facebook (public or private message)
5. Once you are ready to connect,
then what?
How do you develop meaningful connections
while complying with industry regulations?
@JoyceMSullivan #nyuSMI
The 5 questions℠- with your answers
1. Who are you?
2. What do you have to say?
3. Who are you trying to reach?
4. How do they WANT to be reached?
5. Once you are ready to connect, then what?
@JoyceMSullivan #nyuSMI
Paper and electronic communications must be archived
@JoyceMSullivan #nyuSMI
Social media communications
Social media compliance software needs to be in place to monitor and archive social media posts
@JoyceMSullivan #nyuSMI
Social Media Tools – established and emerging
And many more…
20062004
2011
2005Launched: 2002
20112009 2009
@JoyceMSullivan #nyuSMI
US Government Services – HowTo.Gov
@JoyceMSullivan #nyuSMI
Twitter Town Hall ChatsBest Practices for Federal Agencies HowTo.Gov
@JoyceMSullivan #nyuSMI
Social Media Law Today, Glen Gilmore, Esq. @GlenGilmore
10 Social Media Law & Governance Tips
•10 Social Media Law & Governance Tips
•HIPAA: What’s Your Hospital’s Social Media Policy?
•Financial Services: LinkedIn Triggers FINRA Social Media Regulations
•Why your company needs a Social Media Policy
@JoyceMSullivan #nyuSMI
US Regulations and Guidance: Use of Social MediaInvestment Advisors and Broker-Dealers
Recordkeeping it’s the content that mattersAll business communications whether transmitted by desktop, smart phones (Blackberry, Android, iPhone etc), tablets (iPads) etc. must be retained
- letters, emails, all written communication- instant messages, social media messages (LinkedIn email, Facebook posts, Tweets)- social media activities (Likes on Facebook, Retweets on twitter, posts on LinkedIn)
Disclosures proper disclosures for relationships you may develop e.g. bloggers, advertisers, affiliates
Advertising static advertising requires preapproval interactive advertising can be post review but not, “Days after the fact”
Communication with the public must adhere to existing content standardsSuitability – know your customer, only make recommendations suitable for your clients
Supervision firms must demonstrate they are supervising written communications
Training registered personal be trained before they start using social media
Similar overall for - FINRA, SEC (US), IIROC (Canada), SEBI (India) and FAS (UK)
@JoyceMSullivan #nyuSMI
Highlights - US Regulations and Guidance: Record Retention
Securities and Exchange Commission (SEC) 1934 Amendments to Books and Records Requirements for Brokers and Dealers
May 2003
National Examination Risk Alert - Investment Advisor Use of Social Media January 2012
@JoyceMSullivan #nyuSMI
Highlights - US Regulations and Guidance: Record Retention
SEC Rule 17a-4 Amendments to Books and Records Requirements for Brokers and Dealers Under the Securities Exchange Act of 1934http://www.sec.gov/rules/final/34-44992.htmEffective: May 2, 2003
Same recordkeeping requirements with guidance for electronics records
@JoyceMSullivan #nyuSMI
http://www.sec.gov/about/offices/ocie/riskalert-socialmedia.pdf
Same recordkeeping requirements with guidance for social media and electronic devices
Highlights - US Regulations and Guidance: Record Retention
@JoyceMSullivan #nyuSMI
Highlights - US Regulations and Guidance: Electronic Communications & Social Media Use
Regulatory Notice 07-59 Supervision of Electronic Communications (2007)
Regulatory Notice 10-06 Guidance on Blogs and Social Media Websites (2010)
Regulatory Notice 11-39 Guidance on Electronic Devices (2011)
Regulatory Notice 12-29 New Rules Governing Communications With The Public (effective Feb 4, 2013)
@JoyceMSullivan #nyuSMI
http://www.finra.org/web/groups/industry/@ip/@reg/@notice/documents/notices/p037553.pdf
@JoyceMSullivan #nyuSMI
http://www.finra.org/web/groups/industry/@ip/@reg/@notice/documents/notices/p120779.pdf
@JoyceMSullivan #nyuSMI
http://www.finra.org/web/groups/industry/@ip/@reg/@notice/documents/notices/p124186.pdf
@JoyceMSullivan #nyuSMI
http://www.finra.org/web/groups/industry/@ip/@reg/@notice/documents/notices/p127014.pdf
@JoyceMSullivan #nyuSMI
How to get started with a social media pilot program
@JoyceMSullivan #nyuSMI
Social Media Pilot Project PlanningInclude at the Business Initiation / Evolution stages
Social media integration
Identify social media program key stakeholders and senior management champions
Pilot proposal
Integrate social media throughout business and system development life cycle
Include legal, compliance and social media training teams as key stakeholders
Financial Services and Technology Rockstar Women
March 12, 2012Hilton Garden InnAustin, Texas USA
Anna O'BrienUK
Joyce SullivanUSA
Liz LumleyUK
Sarah CarterUSA
Simone McCallumNZ
@simonemccallum @LizLum @annaobrien
@SarahActiance @JoyceMSullivan
Twitter hashtags: #sxsw #FTRW
@JoyceMSullivan #nyuSMI
SXSW 2012 Financial Services & Technology Rockstar Women
Five global women – NZ, UK, US - who work in financial services and use social media for work
http://schedule.sxsw.com/2012/events/event_IAP9392
@JoyceMSullivan #nyuSMI
Suggested Next Steps Social media policy
Become familiar with existing social media policy – if there is oneGet to know group working on social media training and policy developmentVolunteer to partner with a team working on social media planning
Social media trainingInclude social media training for employees and staffTypes of social media training you’re looking forAssist pilot team in co-creating social media training modules Eventually empower employees to support and protect your brand
@JoyceMSullivan #nyuSMI
Suggested Next Steps
Learn the social media regulatory basicsGet to know your legal and compliance departmentDiscuss how together you can come up with a pilot programEngage senior stakeholders and functional groups for a pilot
Keep up with the competitive landscapeParticipate in and attend industry events to stay current
@JoyceMSullivan #nyuSMI
Thank you!Please connect with me. I would enjoy hearing from you.
LinkedIn http://linkedin.com/in/joycemsullivan
About.me http://about.me/joycemsullivan
Twitter http://twitter.com/joycemsullivan
Website http://socmediafin.com
email: joyce@socmediafin.com
31
Joyce
Social Media & Regulated Industries
Created and presented by:Joyce SullivanFounder and CEOSocMediaFin, Inc.
Exclusive presentation for
July 24, 2013
3rd Annual NYU-SCPS
Social Media Marketing Intensive New York UniversitySchool of Continuing and Professional Studies11 West 42nd Street, Room 1027New York, NY 10036