Some high-level overviews

transcript

V/FRBR-CT | Design Sketches

Basic Flowcharts

These slides illustrate the following design ideas :

1. Creating a manifestation : Overview with a sketch of all the main cases

2. Searching : Overview

3. Adding entities (/creating links) : Overview

4. Creating entities : Overview

CREATING a manifestation : An overview with all the main cases

ENTERmanifestation info

1.Click CREATE manifestation

5.Click DONE

ADDcontributions

ADDcontent

Case 1 (Contributor Exists) : Search/Succeeds, Select, Select Role, Link

Case 2 (New Contributor) : Search/Fails, Create New, Select Role, Link

Case 1Existing work, existing expression

Case 2Existing work, new expression

Case 3New work, new expression

Case 1Creating/linking child works

Case 2Creating/linking source/derived works

Found? Done?

Searching : generally

1.ENTER search terms

2.Click SEARCH

3.Explore search results

Failure

Success

Creating : generallyGenerally, search for a given entity before creating it (i.e., it may already be in the system).Also, creating a manifestation is the general case; the creation of other types of entity (e.g., work, expression, contributor) typically occurs as part of this process.

CREATE manifestation

SEARCH manifestation

Adding : generallyAdding always implies CREATING a relationship; it sometimes involves CREATING an entity (i.e., a contributor or work, or expression)

CREATE entity

SEARCH entity

CREATE relationship

CREATE manifestation

Flowcharts

1. Creating a manifestation : Overview

2. Entering manifestation information

3. Adding contributions to the manifestation : Overview

4. Adding content to the manifestation : Overview

CREATE : manifestation

ENTERmanifestation info

1.Click CREATE manifestation

4.Click DONE

ADDcontributions

ADDcontent

ENTER : manifestation infoThere are two main “information” sections in the form: 1) Title & Publication Information and 2) DescriptionInteraction: Each section/subsection of the form dynamically expands and collapses, “accordion” style, when a section header is clicked

1.Title Information

2.Publication Information

3.ID Numbers

4.Physical Description

5.Access Information

6.Notes

“Title & Publication Information”

“Description”

ADD : contribution

CREATE contributor

SEARCH contributor

CREATE contribution

ADD : content (/expressed works)Note: SEARCH for an “expressed work” begins with SEARCH for a work; work-expressions are retrieved with the SELECTION of a particular work.Typically, the work already exists but the expression does not; so a cataloger will generally i) SELECT a work from search results and then ii) CREATE expression from it.

CREATE expressed work

SEARCH expressed work

CREATE content

CREATE manifestation : Adding contributions

Flowcharts

1. Adding a contribution : Overview

2. Creating a contribution (/linking a contributor)

3. Creating a contributor : Overview

4. Entering contributor information : Overview

ADD : contribution

CREATE contributor

SEARCH contributor

CREATE contribution

CREATE : contribution

1.select CONTRIBUTOR

2.select ROLE

3.LINK contributor

CREATE contribution

2.select ROLE

3.LINK contributor

CREATE : contributorSelecting contributor TYPE determines the particular form fields that need to be completed; sections are the same for each contributor TYPE

ENTERcontributor info

2.Select contributor TYPE

1.Click CREATE contributor

4.Click DONE

CREATE contributor

1.Click CREATE CONTRIB.

4.Click DONE

ENTER : contributor information

1.Name & Description

2.Dates & Origin Info

3.Notes

ENTER : contributor info

3.Notes

CREATE : contributorSelecting contributor TYPE determines the particular form fields that need to be completed; sections are the same for each contributor TYPE

1.Click CREATE contributor

4.Click DONE 1.

Name & Description

3.Notes

ENTER contributor info

CREATE contributor

4.Click DONE

ADD : contribution

CREATE contributor

SEARCH contributor

CREATE contribution

2.select ROLE

3.LINK contributor

CREATE contributor

4.Click DONE

ENTER : contributor info

3.Notes

CREATE manifestation : Adding content

Flowcharts

1. Adding a content : Overview

2. Searching for an expressed work

3. Creating content

4. Creating an expressed work (?)

Adding content to a manifestationNote: SEARCH for an expression begins withSEARCH for a work; work-expressions are retrieved with the SELECTION of a particular workTypically, the work exists but the expression does not; so: i) SELECT work and then ii) CREATE expression

CREATE expressed work

SEARCH expressed work

CREATE content

CHOOSE : performance information to re-use

1.select EXPRESSION

2.select Performance Info for

reuse in this expression

3.LINK expression

CREATE expression

Flowcharts

1. Creating an expression : Overview

2. Entering expression information

3. Adding contributions

CREATE : expression

ENTERexpression info

1.Click CREATE expression

4.Click DONE

ADDcontributions

ENTER : expression informationThere is just one main “information” section in the form: Title & Performance InformationInteraction: Each section/subsection of the form dynamically expands and collapses, “accordion” style, when a section header is clicked

1.Title Information

2.Performance/Edition Info

3.Other Info

4.Notes

ADD : contribution

CREATE contributor

SEARCH contributor

CREATE contribution

CREATE work

Flowcharts

1. Creating a work : Overview

2. Entering work information

3. Adding work contributions

4. Adding work structure & relationships

CREATE : work

ENTERwork info

1.Click CREATE work

4.Click DONE

ADDcontributions

ADD structure & relationships

ENTER : work informationThere is just one main “information” section in the form: Work InformationInteraction: Each section/subsection of the form dynamically expands and collapses, “accordion” style, when a section header is clicked

1.Title & Description

Work Origin Information

3.Other Info

4.Notes

ADD : contribution

CREATE contributor

SEARCH contributor

CREATE contribution

ADD : work structure & relationshipsThere are THREE sections here: 1) Adding & editing work structure, including child works; 2) adding source/derived works; 3) Adding expressions

ADD work structure

ADD expressions

ADD source and derived works

ADD : work structure & relationshipsThere are THREE sections here: 1) Adding & editing work structure, including child works; 2) adding source/derived works; 3) Adding expressions

ADD work structure

ADD expressions

ADD source and derived works

Notes1. Typically, expressions are added to a work in the context of creating a

manifestation. So it typically does not happen HERE, inside the “Work Structure

& Relationships” section.

2. What usually happens is this: An existing work is selected and a new expression

is created; or else a new work-expression pair is created.

3. It can thus happen that no work structure, source or derived works or

expressions are added here.

ADD : work structure & parent-child relationships

1.Click to add structure (associated or child)

2.CLICK to edit label; ENTER a

name for the part

3.CLICK box icon to set up work-work relationship for

individual parts

4.Drag & Drop to reorder

structural elements

5.UPDATE the work to create any work-work relationships

Design Notes1. Works (child or parent) might be linked to a work to generate structure. While

not typical (we assume the system does not contain “orphan” works), this certainly could occur.

2. We’re therefore thinking that as a cataloger enters the name of a child work (or when she sets a named child part to be a work) the system should perform a search to check and see if the work already exists.

ADD : source/derived work relationshipThe basic process of adding a source or derived work-work relationship is the same: search, then select and add (or create and add)

CREATE work

SEARCH source/derived

CREATE source/derived

relationship

Found?

Flowcharting resources

Manual process

1.Choose CREATE

contributor SEARCH

1.Enter search terms

2.Click SEARCH

3.Explore search results

Failed search

CREATE relationship

PROBLEM: Hey, where am I? Our cataloger is adding a contribution to an expression that is currently being linked to the manifestation being created. (i) This is similar yet importantly distinct from the last time a contribution was added, but that’s not so obvious. (ii) The WORK record up there appears to contain the expression, which seems backwards.[SH, Apr-07]

New Note…

Some high-level overviews

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