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SOUTHWESTERN AREA WORKFORCE DEVELOPMENT BOARD
REQUEST FOR PROPOSALS
WORKFORCE INVESTMENT ACT YOUTH SERVICES
ISSUED: APRIL 23, 2013
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 2
TABLE OF CONTENTS
GENERAL INFORMATION .................................................................................................................. 3
PROPOSAL FORMAT ......................................................................................................................... 5
PROGRAM GUIDELINES .................................................................................................................... 7
PERFORMANCE STANDARDS ............................................................................................................ 9
PROGRAM NARRATIVE ................................................................................................................... 10
Subpart A - Major Employment and Training Program Activities Narrative ........................................ 11
Subpart B - Management and Administrative Narrative ........................................................................ 13
Subpart C - Financial Control and Management Narrative .................................................................... 14
Subpart D - Property Control and Management Narrative ..................................................................... 15
Subpart E - System for Payment of Participant Services........................................................................ 16
PREVIOUS PROGRAM AND ORGANIZATIONAL PERFORMANCE ........................................................ 17
NUMBER OF SERVICE AREAS ......................................................................................................... 17
BUDGET REVIEW ........................................................................................................................... 17
PERFORMANCE PLANNING SUMMARY ............................................................................................ 17
PARTICIPANT DEMOGRAPHICS ....................................................................................................... 18
CERTIFICATIONS ............................................................................................................................ 18
EVALUATION CRITERIA ................................................................................................................. 19
PROPOSAL ACCEPTANCE/CONTRACT AWARD/APPEAL PROCESS/CANCELLATION ......................... 21
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 3
Southwestern Area Workforce Development Board
Request for Proposals Southwestern Area Workforce Development Board
Workforce Investment Act Youth Services
GENERAL INFORMATION The Southwestern Area Workforce Development Board (SAWDB), in conjunction with the SAWDB
Youth Council, and the Region IV Chief Elected Officials are soliciting competitive proposals to conduct
youth services in the counties of Catron, Doña Ana, Grant, Hidalgo, Luna, Sierra and Socorro under the
authority of the Workforce Investment Act of 1998 (WIA). The mission of the SAWDB is to provide
quality education and training programs to eligible youth with existing barriers for education and
employment and provide preparation for transition into adult competitive employment available in
Southwestern Area of New Mexico. All programs are to be consistent with WIA rules, regulations,
provisions and requirements.
Available Funds: Total available funds are contingent upon WIA funding allocated to the Southwestern
Area for the period of July 1, 2013 through June 30, 2014. The SAWDB will distribute the funds based
on the awarded proposal(s) and final award to the SAWDB from the New Mexico Department of
Workforce Solutions. Any possible extension of Contracts beyond June 30, 2014 will be contingent upon
available funding, as well as satisfactory performance, as determined by the SAWDB.
Proposal Submission Requirements: Proposals must meet all minimum submission requirements
contained in the Request for Proposals (RFP), including due date, and time requirements. Proposals not
meeting the required elements may be rejected. Responsibilities for meeting the minimum submission
requirements are solely that of the proposing entity. The SAWDB or its consultants will not review
the proposal prior to the due date and time.
Request for Proposal: A copy of the RFP may be obtained after 2 pm on Tuesday, April 23, 2013
online at www.employnm.com, or by request at (575) 744-4857 or via email at
youthrfp@employnm.com.
Pre-Proposal Conference: A Pre-Proposal conference is scheduled for Tuesday, April 30, 2013
beginning at 2 p.m. at the Mesilla Town Hall, 2231 Avenida de Mesilla, Mesilla, NM. Questions are
encouraged and may be submitted in writing prior to the Pre-Proposal Conference. Submit questions to
the attention of Mr. Steve Duran, Administrative Entity of the Southwestern Area Workforce
Development Board via facsimile at (575) 744-5021 or email to youthrfp@employnm.com.
Administrative Entity (AE) staff members will only answer questions of a technical nature and cannot
provide ideas or suggestions for program design.
Proposal Due Date and Time: Completed proposals may be hand delivered or shipped by private
carried to SAWDB SYP at 600 Hwy 195 Suite C, Elephant Butte, NM 87935 and must be received no
later than 2:00 pm Mountain Standard Time, Thursday, May 23, 2013. Proposals may also be sent via
U.S. Mail to: Attn: SEALED PROPOSAL, Mr. Steve Duran, Youth RFP Manager, Southwestern Area
Workforce Development Board, PO Box 1072, Elephant Butte, NM 87935. A postmark is not adequate
to determine that submission deadlines have been met and any proposal mailed and received after the
submission deadline will not be accepted and will be returned unopened. All proposals, regardless of
delivery method, must meet stated guidelines or they will not be accepted. Facsimile or other
electronically transmitted proposals will not be accepted. There is no basis for a dispute of rejection for
not meeting the deadline.
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 4
Executive Summary: A summary of the narrative descriptions must also be included for
presentation purposes in the event proposers are asked to make a short oral presentation to the
SAWDB before award of contract. The Executive Summary will not be counted as part of the
narrative pages.
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 5
PROPOSAL FORMAT
ALL PROPOSALS MUST BE SEALED AND CLEARLY MARKED AS FOLLOWS ON THE
OUTSIDE OF THE PACKET SUBMITTED: SEALED PROPOSAL, 2013 Youth Services RFP,
Southwestern Area Workforce Development Board
Proposers may choose to submit one proposal for a single area, two areas, or all three
service areas.
Service Areas
Area 1 - Dona Ana County and Luna County
Area 2 - Hidalgo County, Grant County and Catron County
Area 3 - Sierra County and Socorro County, with the exception of the Alamo Navajo Reservation
Area in Socorro County
Proposals must be submitted typed, single-sided, double-spaced line format with a 12-point font.
The proposal narrative should not exceed 20 pages. Proposals should be fastened together with a binder
clip adequate for the submitted document. DO NOT SPIRAL BIND PROPOSALS. Proposals may be
hand delivered Monday thru Friday between the hours of 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00
p.m., Mountain Standard Time. (Holidays excluded)
All RFP elements must be included and in the following order. These elements must be indexed and
include corresponding, visible tabs for quick reference. Those not meeting these stated and following
requirements may be disqualified and not rated. (Reference: NMAC 11.2.28)
Element
Order RFP Elements
1.0 Executive Summary
1.1 Cover Sheet (Attachment B - Subgrant Cover Sheet)
2.0 Contract Agreement Provisions (Attachment C - Contract Agreement)
3.0 Proposal Narrative (25 Page Limit)
3.1
Subpart A: Major Employment and Training Program Activities
Statement of Need
Performance Standards/Goals & Objectives
Procedures/Systems
Program Guidelines (Eligibility Determination, Outreach, Intake, Objective Assessment,
Individual Service Strategy, etc.)
3.2
Subpart B: Management and Administration
Organizational Chart
Participant Flow Chart
Job Descriptions
Coordination and Linkages (with any supportive letters attached)
EEO/Affirmative Action Plan
Demonstrated knowledge/ability to conduct WIA or similar Federal programs, include past
experience if applicable
Proof of principle office within the southwestern region of New Mexico
3.3
Subpart C: Funding Control & Management
Fund Accounting and Organizational Responsibility
Description of the Entities Cost Accounting
Audit and Inspections (See element 10.0 for audit report )
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 6
Element
Order RFP Elements
3.4 Subpart D: Property Control and Management
3.5 Subpart E: System for Payment of Participant Services
4.0 Previous Performance and Organizational Performance (1 Page Limit)
5.0 Number of Service Areas
6.0
Budget Review
Budget Information Summary (Attachment D - Budget Information Summary)
Budget Information Backups (Attachment E - Budget Information Backups)
Cost Summary (Attachment F - Cost Summary)
7.0 Program Planning Summary (Attachment G - Performance Planning Summary)
8.0 Participant Demographics (Attachment H - Participant Demographic Summary)
9.0 Certifications (Attachments I1 & I2)
10.0 Most recent monitoring report
Most recent financial audit report
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 7
PROGRAM GUIDELINES
This Request for Proposals is for a Yearly/Multi-year period totaling three-years. The Southwestern Area
Workforce Development reserves the option to extend the period beyond three-years and award multi-
source contracts, in accordance the New Mexico Procurement Code.
Program must serve youth and older youth who meet the following eligibility requirements:
Are age 14-21 (at time of enrollment) AND;
Are low income/economically disadvantaged based on WIA requirements AND;
Have one of the following documented barriers:
o Deficient in basic literacy skills;
o School Dropout
o Homeless, runaway, or foster child;
o Pregnant or a parent
o Offender;
o Is a gifted student or has unstable home environment, according to policy guidelines
published by the SAWDB,
Out of School Youth Requirement: WIA Section 129(c)(4), as amended, changed or altered by the
USDOL, as applicable, requires that “At a minimum, 30 percent of the funds described in paragraph (1)
shall be used to provide youth activities to out-of-school youth.”
The term “out-of school” means –
An eligible youth who is a school dropout; or
An eligible youth who has received a secondary school diploma or its equivalent but is
basic skills deficient, unemployed, or underemployed.
In addition to eligibility requirements, all youth served under proposed program must receive, or have
access through referrals to other programs, the following 10 Program Elements as required under WIA
Section 129 (c) (2) as follows:
Improving Educational Achievement
1) Tutoring, study skills training and instruction, leading to completion of secondary school
including dropout prevention strategies
2) Alternative secondary school services
Preparation for and Success in Employment
3) Summer employment opportunities that are directly linked to academic and occupational
learning
4) Paid and unpaid work experience, including internships and job shadowing;
5) Occupational skills training
Support for Youth
6) Supportive services
7) Adult mentoring for the period of participation and a subsequent period, for a total of not
less than 12 months,
8) Follow-up services for a period of not less than 12 months after the completion of
participation;
9) Comprehensive guidance and counseling, which may include drug and alcohol abuse
counseling and referral;
Services to Develop the Potential of Youth as Citizens and Leaders
10) Leadership development opportunities, which may include community service and peer-
centered activities encouraging responsibility and other positive social behaviors during
non-school hours
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The goals of these elements are to provide, according to WIA section 129 (1) (C):
Preparation for postsecondary educational opportunities, in appropriate cases;
Strong linkages between academic and occupational learning;
Preparation for unsubsidized employment opportunities; and
Effective communication to intermediaries with strong links to
o The job market; and
o Local and regional employers
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 9
PERFORMANCE STANDARDS
Proposals should also address/describe how the performance standards are to be met. The performance
standards (Attachment A - Performance Standards) are set by the SAWDB and failure to meet these
goals will have consequences for the SAWDB, Youth Council and Providers. Reporting to the SAWDB
Administrative staff will be on a monthly basis, to be compiled into a quarterly report for all providers in
the area. This information will be collected on the state’s database maintained by the New Mexico
Department of Workforce Solutions. Failure to meet reporting requirements can result in sanctions up to
and including cancellation of the provider’s contract. Consistent failure to meet performance standards
can result in sanctions imposed by the SAWDB up to and including cancellation of the provider’s
contract.
In addition to meeting the Performance Standards required by the New Mexico Department of Workforce
Solutions, outcomes projected for program participants should be clearly demonstrated for each
participant category (in-school, out-of-school, basic skills deficient, school drop-out, etc.)
SUBCONTRACTING
Sub-grantees may subcontract portions of their proposed program design under the following conditions:
Proposed subcontracts must be explained in the program narrative
Provider may not subcontract all services and/or activities described in the narrative
No administrative costs are allowed for subcontractors, program cost only.
All subcontracts must meet all NM Procurement Code guidelines.
If a subcontractor is to be utilized a Memorandum of Understanding (MOU) must be included in the
application delineating responsibilities. Other partnerships with agencies who are not subcontractors will
also be documented in a MOU delineating responsibilities. Sub-agreements negotiated with a
subcontractor must be approved by the SAWDB, prior to execution of services. Subcontractors must
meet all licensing requirements and provide required documents, certifications and insurance, and shall
agree to comply with Standard General Provisions, NMAC 11.2.28 with accompanying STAG 10-03 and
all other applicable Federal and State regulations and all SAWDB policies and procedures.
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 10
PROGRAM NARRATIVE (25 Page Limit)
SCOPE OF WORK
It is the intent of the SAWDB to provide quality employment training services to eligible youth in the
Southwest Region and improve the quality of the available workforce in conjunction with available
employment in the Southwest region and in New Mexico. In order to meet the needs of employers and
eligible youth in the area, measurable and attainable goals for overall youth services must be met. The
following outcomes shall be incorporated into the program design of each proposal submission in the
format provided in Program Narrative Subparts:
Basic Skills Deficient: The goal is a measurable increase in basic skills using a standardized
testing instrument for pre- and post-program results.
School Dropouts/Offenders/Homeless or Runaways: To obtain a GED Certificate or return to
school, either through mainstream school systems or alternative school options, which lead to
further options of continuing on to enter unsubsidized employment, military service or a post-
secondary training program.
Parenting/Pregnant Teens: To receive retraining, GED Certificate, or high school diploma with
the assistance of supportive services, leading to options to enter unsubsidized employment,
military service or a post-secondary training program.
Life Skills/Pre-employment Skills: The SAWDB, and the SAWDB Youth Council consider these
skills as crucial elements to gaining and retaining in employment. The skills include but are not
limited to resume building; appropriate attire for the workplace; work-place ethics; interviewing
skills; reporting for work promptly, etc.
This Request for Proposal is contingent upon funding availability, demonstrated performance and
program design. When properly developed it becomes that basic management instrument to be used as a
plan of action by the sub-grantee in the delivery of any activities. The contract shall consist of an
agreement, a Contract Signature Sheet, Boiler-plate Contract Agreement Provisions, Program Narrative,
Budget, and Support Documents. Instructions for the development of the program narrative have been
designed to assist the Sub-grantee in describing its program in an operational sequence. Therefore, the
program narrative has been divided into five basic subparts:
Subpart A: Major employment and Training Program Activities
Subpart B: Management and Administration
Subpart C: Financial Control System
Subpart D: Property Control and Management
Subpart E: System for Payment of Participant Supportive Services
The narrative shall be developed within each subpart so that it flows in an operational order from one
subpart to another.
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 11
Subpart A - Major Employment and Training Program Activities Narrative
Provide the following (Items 1 – 5) for each area to be served (Area I, II, III):
1. STATEMENT OF NEED:
Define the problem identifying the following:
a) Provide an appropriate and thorough needs assessment of the area to be served
b) Identify the target population to be served
c) Identify geographical jurisdiction
2. PERFORMANCE GOALS AND OBJECTIVES (Expected Outcomes)
State your measurable performance goals or objectives that are to be accomplished.
Briefly describe the results expected from the program, and identify the benefits to the
participants and to the communities served.
3. PROCEDURES
In a specific and concise manner, describe the procedures to be used to implement the systems
necessary for the delivery of activities.
Describe the strategy for the needs of each service area to be served.
Describe “how” the system designed for operating the program is to be implemented. The
proposer shall outline what, when, who, how and by whom it intends to implement the program.
4. SELF-ASSESSMENT/EVALUATION
The proposal shall include a self-assessment and evaluation system that will enable program staff
to; (a) assess the effectiveness of the program, (b) determine if program objectives are being met
and (c) provide information needed for making operational adjustments and changes.
5. PROGRAM ACTIVITIES
The program activities described by the proposing organization should include at a minimum the
following activities for enrollment of participants:
(1) Outreach and Recruitment. Efforts to include utilization of the available media,
i.e. television, newspaper, and radio
(2) Intake. Appropriate WIA application forms will be completed on all applicants
and shall be maintained on file for reporting to the NMSDA/NMSA
Administrative Entity (AE) in accordance with its established reporting
procedures.
(3) Objective Assessment. An assessment of the capabilities, needs and vocational
potential of each individual shall be conducted and such assessment results be
used to develop an ISS and identify an employment goal. Objective Assessment
shall also include:
Assessment of need for program services;
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 12
Determination of type of appropriate activities and services required to
meet employment goal;
Availability of funds for the provision of services;
Determination of most in need and ability to benefit from participation in
an activity;
Recommendation(s) for referral to appropriate activity and services
required to complete program objectives; and
An employability assessment to include, at minimum, date on education,
work history, results of test and other related evaluation data.
(4) Individual Service Strategy (ISS). Based on the Objective Assessment results, an
ISS shall be developed for each participant, which shall specify an employment
goal, appropriate achievement objectives and the appropriate combination of
services to be provided (including supportive services). The ISS shall outline the
strategy/methodology by which the participant will meet his/her defined program
objectives leading to attainment of unsubsidized employment. This ISS shall be
developed jointly and with full involvement and concurrence of the participant
and/or guardian.
Training and education enhancement activities should be planned to follow a basic program design for
serving the needs of the participants and achieve planned outcomes, with specific activities to be
determined by the Individual Service Strategy to include activities that meet the 10 elements, and
Performance Standards.
Local policy, 6th Barrier for Youth Eligibility must be considered in the proposer's program design. View
(Attachment J - 6th Barrier for Youth Eligibility)
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 13
Subpart B - Management and Administrative Narrative
Proposers shall provide a description of the management and administrative systems necessary for the
operation of an effective program in a narrative form. The following shall be provided as part of the
proposal.
a. Organizational Chart (include chart with a narrative)
b. Participant Flow Chart (include chart with a narrative)
c. Job Descriptions of personnel who will be paid, in whole or in part, from grant receipts
d. Coordination and Linkages – Attached letters of support are encouraged to demonstrate
cooperation with other youth agencies and resources (Letters of support are not counted
toward 25 page limit) e. Equal Employment Opportunity (EEO)/Affirmative Action Plan
f. Participant Grievance and Appeals Procedure
g. Demonstrated ability to conduct and manage WIA or similar Federal Program. Include past
experience if applicable.
h. Evidence of principle office located in Southwestern region or State of New Mexico
Describe the organizational process by which reports and required forms will be completed. This will
include participant and financial reporting. NOTE: All financial reports must be prepared in accordance
with established policies/procedures and deadlines set by SAE Issuance 11.2.11 Financial Management
Guide and SAWDB procedures.
PROPOSERS MUST CONSIDER ATTACHMENT C - CONTRACT PROVISIONS IN THEIR
PROGRAM DESIGN, PARTICULARLY, THE ADDITIONAL PROVISIONS SECTION ON
PAGES 19 AND 20.
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Subpart C - Financial Control and Management Narrative
Describe the accounting and internal controls, which correlates and supports the program that has
previously been described in Subparts A and B.
1. Funding Accountability
Describe the financial control system to be used for the receipt, disbursement, safeguarding,
reporting and accounting for funds. Include procedures for budgetary revisions and for avoiding
commingling of WIA funds with other monies; reference Section D (Fiscal Standards and
Management) of the General Provisions.
2. Organizational Responsibility
Identify the organization or component that will be responsible for the overall accountability of
the WIA and/or other federal funds under this contract.
3. Description of Entities Cost Accounting
Describe the financial systems in place for the organization submitting the proposal, including
any software used.
4. Audits and Inspections
All records, reports, documents and files required under this contract shall be held open for
inspection by the SAWDB, NM Department of Workforce Solutions, and the USDOL, or their
respective representatives, in accordance with Section D. 9., Audits and Inspections of the Special
Provisions. A copy of your organization’s most recent audit or financial review shall be included
with submission.
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 15
Subpart D - Property Control and Management Narrative
Describe the control and management system to be implemented to acquire and maintain property and
equipment. Identify the unit and staff responsible for these controls and inventory. If no property is to be
acquired under this proposal, please indicate this in your proposal; however, the proposing entity must
show basic procedures are in place to take any property that may be purchased.
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 16
Subpart E - System for Payment of Participant Services
The requirements for participant payment process are as follows:
1. The proposer who administers the participant payroll function or whose payroll process is affected by
an agency other than the NM Department of Workforce Solutions will be required to develop and
describe the following:
a. Mission and function of the supportive services payment shall include detailed methods and
procedures for effecting payments to participants under program activities of this RFP package.
Operational coordination to be utilized in effecting the payroll function shall be clearly defined.
b. Method of detection and collection of unauthorized payments and overpayment and controls shall
be established to prevent this problem from occurring.
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 17
PREVIOUS PROGRAM AND ORGANIZATIONAL PERFORMANCE (1 Page Limit)
Provide a one page narrative explaining the previous experience in administering service, social, or
workforce development programs. Proposer’s should submit a copy of the latest monitoring report to
demonstrate the level of program performance; and a copy of the latest independent auditor’s report, if
applicable.
NUMBER OF SERVICE AREAS
By area(s), the proposers shall submit a list of the services areas that are included in the proposal.
Service Area(s)
Area 1 - Dona Ana County and Luna County
Area 2 - Hidalgo County, Grant County and Catron County
Area 3 - Sierra County and Socorro County with the exception of the Alamo Navajo Reservation Area in
Socorro County
BUDGET REVIEW
Proposers shall submit all budget forms attached to this RFP packet. Provide a separate budget for each
area to be served. Fund allocations may be subject to change depending of the final allocation of federal
funds to the State of New Mexico and the SAWDB.
These forms include:
Budget Information Summary (Attachment D - Budget Information Summary)
Budget Information Backups (Attachment E - Budget Information Backups)
Cost Summary - Points are awarded on a low cost ranking.
The funds available are not to exceed
- $ 310,534 for Area I
- $ 232,983 for Area II
- $ 203,645 for Area III
for the contract period of July 1, 2013 through June 30, 2014 (Attachment F - Cost Summary)
Workforce Center lease costs (Attachment K - Lease Costs)
PERFORMANCE PLANNING SUMMARY
The Performance Planning Summary form (Attachment G - Performance Planning Summary) must be
completed and be in accordance with participant numbers that are described in the program narrative.
Please note that although these are planning figures, they will be used by the SAWDB Monitoring
Committee and the SAWDB Administrative staff as indicator of program progress.
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 18
PARTICIPANT DEMOGRAPHICS
The Participant Demographic forms (Attachment H - Participant Demographic Summary) must be
completed and be in accordance with participant numbers that are described in the program narrative.
Please note that although these are planning figures, they will be used by the SAWDB Monitoring
Committee and the SAWDB Administrative staff as another indicator of program progress.
CERTIFICATIONS
Certifications that shall be attached to the submitted proposal are as follows:
Certification of Debarment & Suspension
Certification of Drug-Free Work Place
Certification of Liability Insurance
Article of Incorporation, if applicable
Bonding, if applicable
Campaign Contribution Disclosure Form
NOTE: All certifications asked for in this section are to be signed by the proper signatory authority of the
proposing entity. Failure to include the above certifications will result in disqualification.
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 19
EVALUATION CRITERIA
Proposal must be responsive to the RFP to be evaluated. To be considered responsive, submissions must:
1. Be submitted by the closing date and time.
2. Address all of the information requested in the RFP.
3. Be presented in the format requested by the RFP.
4. Include all required forms with original signatures.
5. Include all documentation required in the RFP.
Proposals determined to be non-responsive will not be rated.
Proposal will be rated according to the following point system:
Area of Evaluation Points Available
Cover Sheet and Contract Agreement Provisions; if not included the submission will be
considered non-responsive and disqualified.
Pass/Fail
Narrative Review of Scope of Work
Subpart A: Major Employment and Training Program Activities
Statement of Need
Performance Standards/Goals & Objectives
Procedures/Systems
Program Guidelines (Eligibility Determination, Outreach, Intake,
Objective Assessment, Individual Service Strategy, etc.)
120 points
Subpart B: Management and Administration
Organizational Chart
Participant Flow Chart
Job Descriptions
Coordination and Linkages (with any supportive letters attached)
EEO/Affirmative Action Plan
Demonstrated knowledge/ability to conduct WIA or similar Federal
programs, include past experience if applicable
Proof of principle office within the southwestern region of New Mexico
75 points
Subpart C: Funding Control & Management
Fund Accounting and Organizational Responsibility
Description of the Entities Cost Accounting
Audit and Inspections
60 points
Subpart D: Property Control and Management 15 points
Subpart E: System for Payment of Participant Services 30 points
Previous Program and Organizational Performance 105 points
Number of Service Areas 105 points
Budget Review
Budget Information Summary and Budget Back-ups
Low cost ranking
30 points
60 points
Program Planning Summary Pass/Fail
Participant Demographics Pass/Fail
TOTAL POINTS ALLOWABLE 600 POINTS
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 20
Proposals with the highest point totals will be forwarded to the SAWDB for final award, along
with any others at the sole discretion of the evaluation group. The evaluation group will be
comprised of members of the SAWDB or their designee who have no conflict of interest and will
rate each proposal separately according to the rating scale. Final scores will be compared and
ranked.
Discussions may be conducted with offerors who submit proposals determined to be reasonably
susceptible of being selected for award, but proposals may be accepted without such discussions.
Southwestern Area Workforce Development Board Youth RFP • Issue Date April 23, 2013 Page 21
PROPOSAL ACCEPTANCE/CONTRACT AWARD/APPEAL PROCESS/CANCELLATION
A. PROPOSAL ACCEPTANCE. This Request for Proposals (RFP) does not obligate the
SAWDB, SAWDB Youth Council or the Region 4 Chief Elected Officials to award any
contract. The SAWDB reserves the right to accept or reject any or all proposals received
or portions thereof or award a contract to a proposer other than the highest ranked
according to the evaluation group.
The SAWDB reserves the right to waive formalities and minor irregularities of offers
received at the discretion of the evaluation team.
If all required certifications or documents are unavailable at the time of proposal
submittal, this must be stated and an explanation provided.
The SAWDB reserves the right to negotiate the terms of the final contract with the
proposer.
B. CONTRACT AWARD. The SAWDB reserves the right to negotiate the final contract as
well as require contract modifications in order to comply with any changes in WIA
regulations. The primary service provider is solely responsible for contract completion
and will be the only recipient of payment. All material developed is the property of the
Southwestern Area Workforce Development Board and may not be copyrighted. All
awards subject to successful completion of Pre-award survey.
C. APPEAL PROCESS. All proposers will receive written notice of the outcome of the
evaluation and award process. Any proposer has the right to protest the award decision.
Should a proposer wish to appeal an award recommendation, the proposer must provide
written notice of such appeal no more than fifteen (15) days after the SAWDB notice of
award.
D. CANCELLATION. The SAWDB reserves the right to cancel this Request for Proposal.
E. This RFP follows the NM Procurement Code, Sections 13-1-28 through 13-1-199
including any amendments to said code, and as such imposes civil and misdemeanor
criminal penalties for its violation. In addition, the New Mexico Criminal Statutes
impose felony penalties for bribes, gratuities and kickbacks.