Post on 22-May-2018
transcript
^ ^ H O
ST, MARTIN PARISH GOVERNMENT ST. MARTINVILLE, LOUISIANA
FINANCIAL REPORT
As of and for the Year Ended
DECEMBER 31, 2012
Under provisions of state la'A. this report is a pubhc documeni Acopyoflhereporthasbeen submitted to the entity and other appropriate public officiais Tiie report ;s available for pubiiC inspection a* the Baton Rouge office of the Legislative Auditor and where appropriate at the office of the pa: ish cler^ o: court
Release Date NOV 0 6 2013
ST, MARTIN PARISH GOVERNMENT St- Martmville, Louisiana
FINANCIAL REPORT
As of and for the Year Ended December 31, 2012
Independent Auditors' Report
Basic Financial Statements
Government-Wide Financial Statements(GWFS)
Statement of Net Position
Statement of Activities
Fund Financial Statements(FFS):
Balance Sheet-All Governmental Funds
Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Position
Statement of Revenues, Expenditures, and Changes m Fund Balances-All Governmental Funds
Reconciliation of Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities
Proprietary Fund Type-Enterprise Funds
Statement of Net Position
Statement of Revenue, Expenses & And Changes m Net Position
Statement of Cash Flows
Notes to the Basic Financial Statements
CONTENTS
GWFS)
Statement/ Schedule
A
B
C
Page No.
1-4
5
6
7
8
9
10-11
12
13-14
15-16
17
18
19
20-36
CONTENTS
Statement/
Schedule Page No.
Other Required Supplementary Information 37
Budgetary Comparison Schedules
General Fund 1 38
District No 1 Sales Tax Revenue Fund 2 39
Fire Protection Maintenance Fun 2a 40
District No 2 Sales Tax Revenue Fund 2b 41
Public Works Fund 2c 42
Video Poker Fund 2d 4 3
Section 8 Housing Fund 2e 44
Notes to Budgetary Comparison Schedules 45
Other Supplementary Information 46
Combining Nonmajor Governmental Fund Financial Statements(by type)
Combining Balance Sheet-All Nonmajor Governmental funds, by Fund Type 3 47
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances-All Nonmajor Governmental Funds, by Fund Type 4 48
Nonma;]or Special Revenue Funds
Combining Balance Sheet-All Nonma^or Special Revenue Funds 5 4 9-50
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances-All Nonma:]or Special Revenue Funds 6 51-52
Nonraajor Capital Project Funds
Combining Balance Sheet-All Nonma^or Capital Project Funds 7 53
Combining Statement of Revenues, Expenditures, and Changes m Fund Balances-All Nonma^or Capital Project Funds 8 54
CONTENTS Statement/ Schedule Page No
Nonmajor Debt Service Funds*
Combining Balance Sheet-All Nonma;]or Debt Service Funds 9 55
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances-All Nonmajor Debt Service Funds 10 56
Schedule of Compensation Paid to Council Members 11 57-58
Schedule of Expenditures of Federal Awards 12 59
Notes to Schedule of Expenditures of Federal Awards 60
Independent Auditor's Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government A u d i t i n g Standards 61-62
Independent Auditor's Report on Compliance for Each Major Program and on Internal Control Over Compliance Required by OMB Circular A-133 63-64
Schedule of Findings and Questioned Costs 65-67
Schedule of Prior Year Findings 68
Independent Accountants' Report on Applying Agreed-upon Procedures-"Louisiana Tourism Recovery Program" 69-70
Independent Accountants' Report on Applying Agreed-upon Procedures-U S Dept of Housing & Urban Development-Real Estate Assessment Center(REAC) 71-78
M AR AIST & M A R A I S T CERTIFIED PUBLIC ACCOUNTANTS
(A PARTNERSHIP OF PROFESSIONAL ACCOUNTING CORPORATIONS)
1411 N MAIN STREET ST MARTINVILLE. LOUISIANA 70582
CHARLES M MARAIST, CPA* TELEPHONE (337)394-5571 • FAX (337)394-1720 MEMBERS HEGINA B MARArST, CPA * AMERICAN wsim/TE OF - A PROFESSIONAL ACCOUNTING CORPORATION CERTIFIED PUBLIC ACCOUNTANTS
SOCIETY OF LOUISIANA CERTIFIED PUBUC ACCOUNTANTS
INDEPENDENT AUDITORS' REPORT
To the Honorable Guy Cormier, Parish President and the Members of the St. Martin Parish Council
St. Martmville, Louisiana
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the St. Martin Parish Government(Parish Government) as of and for the year ended December 31, 2012 and the related notes to the financial statements, which collectively comprise the basic financial statements of the Parish Government's primary government as listed the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America, this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted m the United States of America, and the standards applicable to financial audits contained m Government A u d i t i n g S t a n d a r d s , issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements m order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the
entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Basis for Adverse Opinion
The financial statements referred to above include only the primary government of the St. Martin Parish Government, which consists of all funds, organizations, institutions, agencies, departments, and offices that comprise the Parish Government's legal entity The financial statements do not include financial data for all of the Parish Government's legally separate component units. Accounting principles generally accepted m the United States of America require the financial data for the Parish Government's legally separate component units to be reported with the financial data of the St. Martin Parish Government's primary government The amount by which this departure would affect the assets, liabilities, net position, revenue, and expenses of the government-wide financial statements has not been determined.
Adverse Opinion
In our opinion, because of the significance of the matter discussed m the "Basis for Adverse Opinion" paragraph, the financial statements referred to above do not present fairly the financial position of the reporting entity of the St. Martin Parish Government as of December 31, 2012 or the changes in its financial position for the year then ended.
In addition, m our opinion, because the omission of the financial statements of the remaining component units results in an incomplete presentation, the financial statements referred to above do not present fairly, in conformity with accounting principles generally accepted m the United States of America, the financial position of the aggregate discretely presented component units of the St Martin Parish Policy Jury, as of December 31, 2012, or the changes in financial position thereof for the year then ended.
Unmodified Opinion
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund and the aggregate remaining fund information of the Parish's primary government, as of December 31, 2012, and the respective changes m financial position and cash flows, where applicable, thereof for the year then ended m conformity with accounting principles generally accepted m the United States of America.
Emphasis of Matter
As described in Note 1 to the financial statements, the St. Martin Parish Government adopted the provisions for GASB Statement No, 63, Reporting Deferred Outflows, Deferred Inf lows, and Net Pos i t i on , in 2012 Our opinion is not modified with respect to this matter.
Other Matters
Reguired Supplementary Information
Accounting principles generally accepted in the United States of America require that the budgetary comparison information on pages 39 through 46 be presented to supplement the basic financial statements Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, which considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the budgetary comparison information in accordance with auditing standards generally accepted m the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any as su rance .
Management has omitted management's discussion and analysis that accounting principles generally accepted in the United States of America require to be presented to supplement the basic financial statements. Such missing information, although not a part of the basic financial statements, IS required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements m an app rop r i a t e operational, economic, or historical context. Our opinion on the basic financial statements is not affected by this missing information.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the St. Martin Parish Government's basic financial statements. The accompanying information listed as other supplementary information in the table of contents, including the schedule of expenditures of federal awards as required by U. S. Office of Management and Budget Circular A-133, Audits of S t a t e s , Local Governments, and Non-profit Organiza t ions , are presented for purposes of additional analysis and are not a required part of the basic financial statements of the St. Martin Parish Government. The other supplementary information, as listed m the table of contents, and the schedule of expenditures of federal awards are the responsibility of management, and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied m the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting records used to prepare the financial
statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated m all material respects in relation to the financial statements taken as a whole.
Other Reporting Required by Govemment Auditing Standards
In accordance with Government Audi t ing Standards, we have also issued our report dated September 6, 2013 on our consideration of the St. Martin Parish Government's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements, and other matters. The purpose of that report i s to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing and not to provide an opinion on the internal control over financial reporting or on compliance. That report IS an integral part of an audit performed in accordance with Government Audit ing Standards m considering the St Martin Parish Government's internal control over financial reporting and compliance.
MARAIST AND MARAIST CERTIFIED PUBLIC ACCOUNTANTS
St. Martmville, Louisiana September 6, 2013
BASIC. FINANCIAL STATEMENTS
GOVERNMENT-WIDE FiNANCIAL STATEMENTSfGWFS)
ST MARTIN PARISH GOVERNMENT St Martmville, Louisiana Statement A
STATEMENT OF NET POSITION
December 31, 2012
Primary Government
ASSETS
Cash and interest bearing deposits Receivables Internal balances Due from other governments Capital assets, net of
accumulated depreciation Bond issue costs, net of
accumulated amortization
TOTAL ASSETS
Governmental Business-Activities Type
Activities S 22,863,110
10,158,066 $ 7,772 53,120
216,005
66,518,355
534,836 $ 1 0 0 , 3 4 3 , 4 9 2 $ 7,772
Total
$ 22,863,110 10,165,838
53,120 216,005
66,518,355
534,836 $ 100,351,264
LIABILITIES Accounts payable
Internal balances
Accrued interest payable
Deferred revenues
Due to other governments
Other liabilities
Long-term liabilities
Bonds payable, due within one year
Bonds payable, due in more than one year
Capital leases payable, due within one year
Capital leases payable, due in more than one year
OPEB liability-due in more than one year
Compensated absences payable
TOTAL LIABILITIES
NET POSITION
Net investment in capital assets
Restricted for
Debt retirement
Capital projects
Other purposes
Unrestricted
TOTAL NET POSITION
687,199
237,467
14,304
$ 220
53,120
420,601
1,750,000
24,650,000
193,004
203,400
4,584,973
423,635
$ 33,164,583 $'
$ 39,484,484
3,570,573
3,761,232
19,792,105 $ 25,597
570,515 (71,165)
53,340
$ 67,178,909 $ (45,568)
$ 687,419
53,120
237,467
14,304
420,601
1,750,000
24,650,000
193,004
203,400
4,584,973
423,635
$ 33,217,923
$ 39,484,484
3,570,573
3,761,232
19,817,702
499,350
S 67,133,341
The accompanying notes are an integral part of this statement.
7
ST. MARTIN PARISH GOVERNMENT
FIJNCTIONS/PROGAMS
Pnmary Govemment— Govemmental Activities
General Govemment E*ublic safety
Public works Economic development Health and welfare Culture and recreation Interest and fiscal charges
on long term debt Total Eovemmental
activities
Busmess-type activities Expenses
Total business-Tvne activities
TOTAL PRIMARY GOVERNMENT
EXPENSES
$ 6,815.580 S 2;i61.207
4.552,406 497.170
4.240,370 553.408
1,167,747
$ 20,087,888 $
101,966
$ 101,966 $
$ 20,189.854 $
FEES.FryES AND
CHARGES FOR
SERVICES
; 1.287,472 450
5,733 125,879 102,013 130.093
-
1,651,640
54,504
54,504
1,706,144
St Martin Parish, Louisiana STATEMENT OF ACTrVITIES
DECEMBER 31
OPERATING GRANTS AND
CONTRIBUTIONS
$ 35,400 182,163 98,998
187,543 1,679,470
-
$ 2.183.574
2,183.574
General Revenue Taxes
Property taxes Sales taxes Severance taxes
Transportation funds Video poker fees State revenue shanng Licenses and permits Investment income Gain on sale of asset Miscellaneous
Transfers-intemal TotaLgciieial revenue
and transfers
Change in net position
Net position-12/31/11
Net position-12/31/12
.2012
PROGRAM REVENUES
CAPITAL GRANTS AND
CONTRIBUTIONS
$
$
--
8.180
---
-
8,180
8,180
GOVERNMENTAL
$
$
$
$
$
ACTIVTIES
(5,492,708) (2,078,594)
(4,439.495) (183,748)
(2,458.887) (423,315)
(1,167.747)
(16,244,494)
(16,244,494)
9,120,020 4,482,826
994,490 452,395
1,361,204 405,991
1,089,529 80.603 99,500
429,459 (9,797)
18,506,220
2.261,726
64,917,183
67.178.909
BUSINESS-TYPE ACTIVITIES
(47.462)
(47.462)
(47.462)
9.797
9.797
$ (37.665)
(7,903)
(45.568)
TOTAL
(5.492,708) (2,078,594) (4.439,495)
(183,748) (2.458.887)
(423,315)
(1,167,747)
(16.244.494)
(47,462)
(47.462)
(16,291,956)
9,120.020 4,482,826
994,490 452.395
1.361.204 405,991
1.089.529 80,603 99.500
429,459 -
18,516,017
2,224,061
64.909,281
67.133,34]
The accompanying notes are an integral part of ,this statement.
8
FUND FINANCIAL STATEMENTS (FFS)
ST MARTIN PARISH GOVERNMENT St Uartinville, Louisiana
ALL GOVERNMENTAL FUNDS BALANCE SHEET
Statement C
ASSETS
Cash and cash equivalents
Revenue receivable
Due from other govenr^mental entities
Due from other funds
TOTAL ASSETS
General Fund
4 185 507
759.348
216,005
.
5.160.860
Distnct 01 Sales Tax
Revenue Fund
8 093 346
291 340
-'
8.384.688
Distnct #2 Sales Tax
Revenue Fund
5 751 516
140 317
-.
5,891,833
Public Works Fund
-
3.692,752
-
2.320.194
6 012 946
Video Poker Fund
-
153 765
-
3.004.994
3.158 759
Section 8 Housing
Fund
409.597
-
.
409,597
Fire Protection
Maintenance Fund
-
1 353 023
-
1.639.953
2.992,976
LIABILITIES & FUND BALANCES
LIABILITIES Accounts payable
Accrued liabilities
Due to other funds
Due to other governmental entities
Other liabilities
Deferred revenues
Total Liabilities
FUND BALANCES Restncted for
Sales tax dedications Other general govemment Public works Public safety Economic development Health and virelfare Debt service Capital outlay
Committed to Other general govemment Public works Public safety Economic development Capital outlay
Assigned to Economic development Debt service
Unassigned
Total Fund Balance
TOTAL LIABILITIES AND FUND BALANCES
'See notes to financial statements
262 082
15 909
889 725
-
-
2 694.505
4.828
865
3.763 739
61,013
25.265
.
1031
1.055
-
2.786
2,602
675 971
27 639
850
51073
4B.348
1.267.137
-,
2.694.505
5 690 183
-14.304
3.783.736
2.108 097
135 236
103.864
325.378
5 687 568
3.893.723
3.893.723
5.160.860
5.690.163 2.108.097 5.687.568
8.384.688 5.891.833 6.012.946
10
2,086
2,824 513 150 000 78 600 103 560
3,156.673
3.158.759
681.359
(271.762)
(271.762)
409,597
49.515
47.950
125.954
2.867 022
2.867.022
2,992.976
Statement C(Contlnued)
Panshvtnde Bond Sinking
Fund
1.179.383
-
2.409.324
3,588.707
Sales Tax #1 Sinking
Fund
Road Constnjction
Fund
4 284.391
-,
4.284,391
Constnjction Fund
11 079
-
-
11.079
Capital Outlay
Fund
Nonmajor Govemmental
Funds
127.672
2.588.138
-
5.067,085
7.782,895
Total Governmental
Funds
22.863,110
10,158 066
216,005
14.441.550
47.678.731
10 390 36 474 523 159 1 095.149
67 748
2 749 107
260.072
20 970
1 950.211
687 199
67 516
14 388 430
44 746
55.136
3 533 571
3.533.571
3,588.707
36.474
(36.474)
(36.474)
523.159
3 761 232
-3.761.232
4.284.391
;
1.095.149
(1.084.070)
n.084.070)
11,079
2,816,855
(2.816.855)
(2.816.855)
-
72.515
70.600
2.374.368
62 092 468.919 646.363
1.326 902 714 959
37 002
713.429 292.762
1.233.007 5.735
(312.643)
5,408,527
7.762,895
353 085
285,066
15.781.296
7 798 280 82,092
6.156,487 3.713 385 1 326.902
714.959 3 570,573 3.761.232
3,537 942 442,762
78.600 103.560
1 233,007 5 735
(828.081)
31.897.435
47.678.731
11
ST MARTIN PARISH GOVERNMENT St Martmville, Louisiana
RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMENT OF NET POSITION
December 31, 2012
Statement D
Total fund balances-governmental funds
The cost of capital a s s e t s (land, buildings, furniture and equipment, and infrastructure) purchased or constructed is reported as an expenditure in the governmental funds The Statement of Net Assets includes these capital assets among the assets of the Parish Government as a whole The cost of theses capital assets is allocated over their estimated useful lives (as depreciation expense) to the various programs reported as governmental activities in the Statement of Activities Because depreciation expense does not affect financial resources, it is not reported in governmental funds
Cost of capital assets $ 90,758,722 Accumulated depreciation (24,240,367)
Net capital assets
Bond issue costs which are reported as expenditures in the year incurred in the governmental funds are deferred and amortized in the Statement of Activities Bond issue costs, net of accumulated amortization at year-end total $508,036
Long-term liabilities applicable to the Parish Government's governmental activities are not due and payable in the current period and accordingly are not reported as fund liabilities All liabilities-both current and long term-are reported in the Statement of Net Assets
Bonds payable $(26,400,000) Accrued interest payable (237,467) OPEB liability payable (4,584,973) Compensated absences payable (423,635) Capital leases payable (396,404)
Total long-term liabilities
Receivables recorded under the accrual basis of accounting
Net position of governmental activities
5 31,897,435
66,518,355
534,836
(32,042,479)
270,762
$67,178,909
The accompanying notes are an integral part of this statement
12
ST MARTIN PARISH GOVERNMENT St Martinvllle Louisiana
ALL GOVERNMENTAL FUNDS STATEMENT OF REVENUES EXPENDITURES
AND CHANGES IN FUND BALANCES For the Year Ended December 31 2012
Statement E
REVENUES Taxes - ad valorem Sales tax/Hotel tax Intergovernmental revenues Federal Funds,
Federal grants State Funds.
Pansh transportation funds State revenue shanng(net) Other state funds
Licenses and permits Fees, charges & commissions for service Use of money & property Other revenues
' General
Fund
586.318
--
105,342
-70.158
1.281,905 1.089.529
696.681 50 087 33.076
Distnct #1 Sales Tax
Revenue Fund
2.927,139
/ -
-
Distnct #2 Sales Tax
Revenue Fund
1,286,889
118.161
--
Public Works Fund
3,792 402
452,395 157.244
5 733 6.264 3.533
Video Poker Fund
1 361.204
43 66.470
Section 8 Housing
Fund
-
1.122.895
--
14,909
Fire Protection
Maintenance Fund
1,382.469
-
72.583 182 163
450 3,222
-
TOTAL REVENUES 3,913_,096 1.405.050 4,417.571 1.427.717 1,137,804 1.640.887
EXPENDITURES General govemment Public safety Public vrarks Health and welfare Culture and recreation Economic development & assistance Capital outlay Debt service
Prinapal Interest and bank charges
2 363 764 959.802
. 167.789
-52 252
290 466
-30 000 2.796
TOTAL EXPENDITURES
EXCESS/(DEFIC!ENCY) OF REVENUES OVER EXPENDITURES
OTHER FINANCING SOURCES/(USES) Operating transfers in Operating transfers out Transfer to refunding bond escrow agent Proceeds from sale of fixed assets Proceeds from bond issuance Premiums on bond issuance
TOTAL OTHER FINANCING SOURCES/{USES)
NET CHANGE IN FUND BALANCES
FUND BALANCES-BEGINNING OF YEAR
FUND BALANCES-END OF YEAR
'See notes to Ttnancial statements
3,666,869
46,227
382.835 (284.307)
16.000
64 037
64,037
2.863.102
(1.261,607)
211.705
1.193.345
12.000 (219.767)
207 107 .
3 223,306
-
-
46.358 66.600
5.000
1,241.323
84.857 876,703
211.705 3.430.413
987,158
604.503 (360 607)
84 633
(1.109 604)
197.591 1.246.323
(8.461)
434 901
1,396,461
1.230.126 (108.519) 244,426
(5.500)
114.528
160 755
3.732.968
3.893.723
(1.261.607)
1.601.495
4.088,668
5,690.163
(207.767)
985.578
1.122.519
2,108.097
243.896
1.231.054
4.456.514
5,687.568
13
(1.109.804)
120.322
3.036.351
3,156,673
(8.461)
(116.980)
(154.782)
(271,762)^
(5,500)
238.926
2.628.096
2.867,022
Statement E(Continued)
Panshvrtde Bond Sinking
Fund
1 249.331
2.424
1.251.755
44 746
535 000 503.914
1.083.660
168.095
485 904
485.904
653 999
2.879.572
_ 3,533.571
Sales Tax #1 Sinking
Fund
-
410.000 644.096
1.054.096
(1.054.096)
1.261 607
(11.252 988)
9.715 000 114.050
(162.311)
(1 216,407)
1.179.933
(36.474)
Road ' Construction
Fund
-
-
3.970
3.970
3.623 808
. _
3.623.808
(3,619.838)
-
-
(3.619,838)
7.381.070
3.761.232
Constmction Fund
f
3,658.670
98 (49,113)
3.309.655
3.130.318
.
.
3.130.318
179.337
-
179.337
(1.263.407)
(1.084.070)
Capital Outlay
Fund
1.334.950
4 809
-.
1,339.759
314.583
.
.
314.583
1.025.176
-
1.025.176
(3,842.031)
(2.816.855)
Nonmajor Govemmental
Funds
2.109 500 268.798
632 572
106,350 347 051
825.806 14.495
380.584
4.665.156
1 340,483
-300.799
2 120.754 289.237 278.380 349 187
473 135 150.201
5.302.176
(637.020)
716.136 (224 728)
(1.293,076) 88.000
1,290.000
.
576.332
(60.688)
5.469.215
5,408,527
Total Govemmental
Fur}ds
9 120,020 4 462.626
1 860.809
452,395 406 335
7.865,943 1.089.529 1 651.640
60,603 429.459
27.439.559
4.045.957 1.836,505 3.634 500 3 596.466
500.942 415.265
8,143.263
1.448,135 1,301.007
24.922.040
2.517.519
3,464.985 (3,474.781)
(12,546.044) 102.000
11.005 000 114.050
(1.334.790)
1,182 729
30.714.706
31.897.435
14
ST. MARTIN PARISH GOVERNMENT St Martmville, Louisiana Statement F
RECONCILIATION OF STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF ACTIVITIES Year Ended December 31, 2012
Net change in fund balances - total governmental funds $ 1,182,729
Governmental funds report capital outlays a s expenditures. However, in the Statement of Activities, the cost of these assets is allocated over their estimated useful lives as depreciation expense. This IS the amount by which capital outlay expenditures exceeded depreciation expense in the current period.
Capital outlay expenditures $ 8,143,263 Depreciation expense (2,740,016) Excess of capital outlays over depreciation 5,403,247
Governmental funds report revenue receivables under the modified accrual basis of accounting However, in the Statement of Activities, the accrual basis of accounting is employed. This is the amount by which full accrual basis revenues exceeded modified accrual basis revenues for the current period (5,179,648)
In the Statement of Activities, compensated absences are measured by the amounts earned during the year In governmental funds, however, expenditures for these Items are measured by the amount of financial resources used (essentially the amounts actually paid) In the current year, vacation and sick time earned exceeded the amounts used by $33,463 (33,463)
The book value of property and equipment sold recognized in the government-wide financial statements is not recorded in the governmental fund statements (2,500)
Some expenses reported in the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures in the governmental funds.
Net other post-employment benefit obligation (1,336,985)
The amount of current year accrued interest payable in the amount of $(237,467) exceeded the prior year payable amount of $(229,371) by $8,096 (8,096)
The amount of bond issue cost amortization expense recorded in the Statement of Activities $(104,684) IS less than the amount of bond issue costs for the current year recognized as expenditures in the governmental funds $(182,990) by $78,306. 78,306
15
ST. MARTIN PARISH GOVERNMENT Statement F St. Martmville, Louisiana (Continued)
RECONCILIATION OF STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS
Year Ended December 31, 2012 (Continued)
Bond proceeds and capital lease proceeds provide current financial resources to governmental funds, but issuing debt increases long-term liabilities in the Statement of Net Position Repayment of bond principal and capital lease obligations is an expenditure in the governmental funds, but the repayment reduces long-term liabilities in the Statement of Net Position This IS the amount by which repayments exceeded proceeds
Bond proceeds(inclusive of accrued interest) $(11,005,000) Principal repayments/refundings 12,995,000 Capital lease proceeds -0-Capital lease repayments 168,136
Excess of repayments over proceeds 2,158,136
Change in net position of governmental activities $ 2,261,726
16
ST. MARTIN PARISH GOVERNMENT
S t . Martmville, Louisiana Statement G
Statement of Net Position
Enterprise Funds
December 31, 2012
WASTEWATER
FUND
MOSQUITO
CONTROL
FUND TOTALS
ASSETS
Current Assets
Accounts receivable
Due from other funds
$ 1,623
24,194
6,149 7,772
24,194
TOTAL ASSETS $ 25,817 6,149 31,966
LIABILITIES AND NET ASSETS
LIABILITIES
Current Liabilities
Accounts payable
Due to other funds
220 $
77,314
$ 220 77,314
TOTAL LIABILITIES 220 $ 77,314 $ 77,534
NET POSITION
Restricted for sanitation
Negative unassigned
25,597
71,165)
25,597
(71,165)
TOTAL LIABILITIES & NET POSITION 25,817 6,149 $ 31,966
The accompanying notes are an integral part of this statement
17
ST MARTIN PARISH GOVERNMENT
St Martmville, Louisiana Statement H
Statement of Revenues, Expenses and
Changes in Fund Net Position-Enterprise Funds
For the Year Ended December 31, 2012
WASTEWATER
FUND
OPERATING REVENUES
MOSQUITO
CONTROL
FUND TOTALS
Fees and charges for services $ 16,843
Other operating income -^
$ 37,661 54,504
Total Operating Revenues
OPERATING EXPENSES
Contractual services
Sewer maintenance costs
Total Operating Expenses
NET OPERATING INCOME/(LOSS)
OPERATING TRANSFERS-IN
CHANGE IN NET POSITION
NET POSITION-BEGINNING
NET POSITION-ENDING
$ 16,843 $ 37,661 54,504
$
$_
$
$
$
26,640
26,640
(9,797)
9,797
-
25,597
25,597
$
$,
$
$
$
75,326
75,326
(37,665)
_
(37,665)
(33,500)
(71,165)
$
$_
$
$
$
75,326
26,640
101,966
(47,462)
9,797
(37,665)
(7,903)
(45,568)
The accompanying notes are an integral part of this statement
18
ST MARTIN PARISH GOVERNMENT St Martmville, Louisiana Statement I
Statement of Cash Flows
Enterprise Funds
For the Year Ended December 31, 2012
CASH FLOWS FROM OPERATING ACTIVITIES
Cash receipts from customers
Payments to suppliers
Transfers to/from other funds
Loans from other funds
NET CASH PROVIDED BY OPERATING ACTIVITIES
NET INCREASE/(DECREASE) IN CASH AND CASH EQUIVALENTS
CASH AND CASH EQUIVALENTS-BEGINNING OF YERR
CASH AND CASH EQUIVALENTS-END OF YEAR
$
$
$
51, (102,
9, 41,
,132 ,635) ,797
,706
- 0 -
- 0 -
- 0 -
- 0 -
RECONCILIATION OF NET INCOME TO NET CASH
PROVIDED BY OPERATING ACTIVITIES
Net operating income/(loss) (37,665)
Adjustments to reconcile operating
income to net cash provided by
operating activities
Due to other funds increase
Accounts receivable increase
Accounts payable decrease
41,706
(3,372)
(669)
NET CASH PROVIDED BY OPERATING ACTIVITIES
The accompanying notes are an integral part of this statement
19
NOTES TO BASIC FINANCIAL STATEMENTS
20
ST MARTIN PARISH GOVERNMENT
ST MARTINVILLE LOUSIANA
Notes to the Basic Financial Statements As of and for the Year Ended December 31, 2012
NOTE 1-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The St Martin Parish Government is the governing authority for St Martin Parish and IS a political subdivision of the State of Louisiana. The Parish Government is comprised of a parish president and a parish council made up of nine (9) members who represent the various districts withm the parish The parish councilmen serve four-year terms that expire on January 1, 2016.
Louisiana Revised Statute 33 1236 gives the Parish Government various powers in regulating and directing the affairs of the parish and its inhabitants The more notable of those are the power to make regulations for its own government, to regulate the construction and maintenance of roads, bridges, and drainage systems, to regulate the sale of alcoholic beverages, and to provide for the health and welfare of the poor, disadvantaged, and unemployed m the parish. Funding to accomplish these tasks is provided by ad valorem taxes, sales taxes, beer and alcoholic beverage permits, state revenue sharing, and various other state and federal grants
In accomplishing its objectives, the Parish Government also has the authority to create special districts (component units) within the parish The districts perform specialized functions, such as fire protection, library facilities and healthcare facilities Except for the omission of all component units from the financial statements, as more fully described below, the accompanying financial statement of the Parish Government have been prepared in conformity with generally accepted accounting principles(GAAP) as applied to governmental entities GT^P includes all Governmental Accounting Standards Board(GASB) pronouncements. The accounting and reporting framework and the more significant accounting policies of the Parish Government are discussed m subsequent subsections of these notes
A REPORTING ENTITY
Governmental Accounting Standards Board (GASB) Statement No. 14, The Repor t ing E n t i t y , established criteria for determining the governmental reporting entity and component units that should be considered part of the St. Martin Parish Government for financial reporting purposes Under the provisions of this statement, the Parish Government is considered a primary government, since it is a special purpose government that has a separately elected governing body, is legally separate, and is fiscally independent of other state or local governments As used in GASB Statement No 14, fiscally independent means that the Parish Government may, without the approval or consent of another governmental entity, determine or modify its own budget, levy its own taxes or set rates or charges, and issue bonded debt The Parish Government has oversight of other component units that are required under GASB Statement No 14 to be either blended into the Parish Government's basic financial statements or discretely presented in a separate column in the government-wide financial statements
The Parish government has chosen to issue financial statements of the primary Government(Parish Government) only, therefore, none of its component units are included in the accompanying statements.
Such accounting and reporting procedures also conform to the requirements of Louisiana Revised Statute 24 517 and to the guidance set forth m the industry audit guide. Audits of State and Local Governments, issued by the T^erican Institute of Certified Public Accountants and the Louisiana Governmental Audit Guide
Considered in the determination of component units of the reporting entity were the St Martin Parish Sheriff, the St Martin Parish Assessor, the St Martin Parish Clerk of Court, the St Martin Parish School Board and the various municipalities m the parish It was determined that these governmental entities are not component
21
Notes to Financial Statements
units of the St Martin Parish Government reporting entity because they have separately elected governing bodies, are legally separate and are fiscally independent of the St Martin Parish Government
B MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND FINANCIAL STATEMENT PRESENTATION
The government-wide financial statements(i e , the statement of net position and the statement of activities) are reported using the economic resources measurement focus and the accrual basis of accounting, as are the enterprise fund financial statements Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows Property taxes are recognized as revenues m the year for which they are levied Grants and similar Items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. All assets, deferred outflows of resources, liabilities, deferred inflows of resources, revenues, expenses, gams and losses are measured and reported using the economic resources measurement focus and accrual basis of accounting
Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due
Property taxes, f r a n c h i s e taxes, l i c e n s e s , and interest a s s o c i a t e d wi th the current fiscal period are all considered to be susceptible to accrual and so have been recognized a s revenues of the current fiscal period Only the portion of special assessment receivable due withm the current fiscal period i s considered to be susceptible to accrual as revenue of the current period All other revenue items are considered to be measurable and available only when cash is received by the government.
C. FUND ACCOUNTING
The accounts of the Parish Government are organized and operated on the basis of funds. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions relating to certain government functions or activities The minimum number of funds maintained by the Parish Government is consistent with legal and managerial requirements
A fund IS an independent fiscal and accounting entity with a separate set of self -balancing accounts that comprise its assets, liabilities, reserves, fund equity, revenues, and expenditures Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the restrictions, if any, on the spending activities
The basic financial statements of the St Martin Parish Government include both government-wide (reporting the primary government of the Parish Government as a whole) and fund financial statements (reporting the Parish Government's major funds) Both the government-wide and fund financial statements categorize primary activities as either governmental or business-type The Parish Government's public safety, culture and recreation, public works, and general administrative services are classified as governmental activities The Parish Government also maintains two business-type activity(enterprise) funds
D GOVERNMENT-WIDE FINANCIAL STATEMENTS
The government wide financial statements include a Statement of Net Position and a Statement of Activities These statements report financial information about the primary government of the Parish In the process of aggregating data for the
22
Notes to Financial Statements
Statement of Net Position and the Statement of Activities some amounts reported as interfund activity and balances in the funds were eliminated or reclassified Interfund receivable and payables were eliminated or reclassified Interfund receivables and payables were eliminated to minimize the "grossing up" effect on assets and liabilities withm the governmental activities column. In the Statement Net Position the governmental type activities column (1) is presented on a consolidated basis, and (2) is reported on a full accrual, economic resource basis which recognizes all long-term assets and r e c e i v a b l e s a s well a s long-term debt and obligations The Parish Government's net position is reported in three parts (1)invested in capital assets, net of related debt - consisting of capital assets including restricted capital assets, net of accumulated depreciation and reduced by outstanding balances of any bonds, mortgages, notes, or other borrowings that are attributable to the acquisition, construction, or improvement of those a s s e t s ; (2) restricted net position—consisting of net position with constraints placed on the use either by (a) external groups such as creditors, grantors, contributors, or laws or regulations of other governments, or (b) law through constitutional provisions or enabling legislation, and (3) unrestricted net position-consisting of all other net position that does not meet the definition of "restricted" or "invested in capital assets, net of related debt". The Parish Government first utilizes restricted resources to finance qualifying activities
The Statement of Activities reports the expenses of a given function offset by program revenues, directly connected with the functional program A "function" is an assembly of similar activities and may include portions of a fund or summarize more than one fund to capture the expenses associated with a distinct functional activity Program revenues include (1) charges for services which report fees, fines, and forfeitures, and other charges to users of the Parish Government's services, (2) operating grants and contributions which finance annual operating activities including restricted investment income, and (3) capital grants and contributions which fund the acquisition, construction, or rehabilitation of capital assets and include fees to developers These revenues are subject to externally imposed restrictions to these program uses The net cost by function is normally covered by general revenue(property taxes, sales taxes, intergovernmental revenues, interest income, etc )
The Parish Government reports all direct expenses by function in the Statement of Activities Direct expenses are those that are clearly identifiable with a function Depreciation expense is specifically identified by function and is included as a direct expense of each function. The Parish Government does not allocate indirect costs Interest on long-term debt is considered an indirect expense and is reported separately on the Statement of Activities An administrative service fee is charged by the General Fund to the other operating funds to recover the direct costs of General Fund services provided (finance, personnel, purchasing, legal, technology management, etc.). An elimination is made to remove the service fee transactions from the reported revenue and expense
This government-wide focus is more on the sustamability of the Parish Government as an entity and the change in the Parish Government's net position resulting from the current year's activities
E. FUND FINANCIAL STATEMENTS
The fund financial statements provide information about the Parish Government's funds The emphasis of fund financial statements is on major individual governmental funds, each reported m a separate column All remaining governmental funds are aggregated and reported as non-major funds
The Parish Government reports the following major governmental funds
General Fund - used to account fo r a l l financial resources traditionally associated with governments that are not required to be accounted for in another fund
23
Notes to Financial Statements
District No. 1- Sales Tax Revenue Fund - accounts for the receipt and expenditure of tax monies derived from the Parish Government's 1% sales and use tax assessed within the unincorporated areas of St Martin Parish, excluding those areas located within the confines of District 2 of St Martin Parish, Louisiana
District No. 2 Sales Tax Revenue Fund - used to account for the receipt and expenditure of tax monies derived from the Parish Government's 1% sales and use tax assessed within the unincorporated areas of District No 2 of St. Martin Parish, Louisiana
Public Works Fund - used to account for the maintenance of existing roads, bridges and roadside areas within the parish, and the operation and maintenance of all off -road drainage projects Financing is provided principally by the State of Louisiana Transportation Fund, and by ad valorem taxes and state revenue sharing funds
Video Poker Fund - used to account for the collection and expenditure of the parish's share of revenues from video poker licensees located within St Martin Parish.
Section 8 Housing Fund - The Section 8 Housing Fund accounts for grants received from the United State Department of Housing and Urban Development for a housing assistance program for low income persons
Fire Maintenance Protection Fund — used to account for the maintenance and operation of fire protection stations, which are centrally located across the parish, to provide fire protection services to residents of the parish Major means of financing is provided by ad valorem taxes, state revenue sharing, and the state's remittance of a portion of fire insurance premiums paid within the state.
Parishwide Bond Sinking Fund - The Parishwide Bond Sinking Fund accounts for funding used to provide for the retirement of bond issues payable from dedicated parishwide ad valorem tax revenues
District No 1 Sales Tax Sinking Fund - used to account for funds set aside to pay the semi-annual debt service on the Series 2003, Series 2004 and Series 2005 parish road improvement bonds
Road Construction Fund - used to account for costs associated with ongoing road improvement projects throughout the parish
Construction Fund - used to account for costs associated with capital building projects within the parish
Capital Outlay Fund — accounts for capital expenditures for state and federally assisted projects, and parish financed projects of limited scope and duration
In addition, the Parish Government reports the following proprietary funds
Wastewater Fund - This fund accounts for the operation and maintenance of the Sugarland sewer system
Mosquito Control Fund - This fund accounts for the operation of the parishwide mosquito control program, which is a program funded by fee charges to communities and municipalities throughout the parish
F CASH AND INTEREST BEARING DEPOSITS
The Parish Government's cash and interest bearing deposits are considered to be cash on hand, demand deposits, and short-term investments with original maturities of three months or less from the date of acquisition State law and the Parish Government's investment policy allow the Parish Government to invest m collateralized certificates of deposits, government back securities, commercial paper, the state sponsored investment pool, and mutual funds consisting solely of government backed securities Investments for the Parish Government, are reported at cost, which approximates fair market value
24
Notes to Financial Statements
G SHORT-TERM INTERFUND RECEIVABLES/PAYABLES
During the course of operations, numerous transactions occur between individual funds for goods and services rendered These receivables and payables are classified as due from other funds or due to other funds on the governmental funds balance sheet These amounts are eliminated in the government-wide financial statements.
H. CAPITAL ASSETS A2^ DEPRECIATICN
The accounting treatment over property, plant, and equipment (fixed assets) depends on whether the assets are reported in the government-wide or fund financial statements
Government-wide financial statements-
The Parish Government's property, equipment, and infrastructure with useful lives of more than one year are stated at historical costs and comprehensively reported in the government-wide financial statements as capital assets The Parish Government maintains a threshold level of $5,000 or more for capitalizing capital assets. Donated assets are stated at fair value at the date donated The Parish Government has no donated assets The costs of normal maintenance and repairs that do not add to the asset value or materially extend useful lives are not capitalized Capital assets are depreciated using the straight-line method When capital assets are disposed, the cost and applicable accumulated depreciation are removed from the respective accounts, and the resulting gain or loss is recorded in operations. Estimated useful lives, in years, for depreciable assets are as follows
Description Estimated Lives Roads, bridges, and infrastructure 20-50 years Land improvements 20-30 years Buildings and building improvements 10-40 years Furniture and fixtures 5-15 years Vehicles 5-15 years Equipment 5-15 years
Fund financial statements-
In the fund financial statements, fixed a s s e t s used m governmental fund operations are accounted for as capital outlay expenditure of the government fund upon acquisition.
I COMPENSATED ABSENCES
Employees of the parish government accrue unlimited amounts of annual and sick leave at varying rates according to years of service Upon termination or resignation, unused annual leave is paid to the employee at the employee's current rate of pay, however, all unused sick leave is forfeited Upon retirement, all unused sick leave (per formula of the Parochial Employees Retirement System) is used in the retirement benefit computation as earned service
In the government-wide financial statements, the Parish Government accrues accumulated unpaid annual and sick leave and associated related costs when earned (or estimated to be earned) by the employee. At December 31, 2012, employees of the Parish Government have accumulated and vested $423,635 of compensated absence benefits, which are recorded as a liability in the government-wide financial statements No compensated absences liability is recorded m the governmental fund f i n a n c i a l statements.
J. DEFERRED REVENUES
Deferred revenues arise when potential revenues do not meet both the "measurable" and "available" criteria for recognition m the current period In subsequent periods, when both revenue recognition criteria are met the liability for deferred revenues is removed and the revenues are recognized Deferred revenues reflected m the current
25
Notes to Financial Statements
financial statements consist principally of capital outlay grantor funding reimbursements received m subsequent fiscal period which do not meet the "availability" criteria
K LONG TERM OBLIGATIONS
In the government-wide financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, statement of net position. Bond premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the bonds using the effective interest method Bonds payable are reported net of the applicable bond premium or discount Bond issuance costs are reported as deferred charges and amortized over the term of the related debt.
In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period The face amount of the debt issued is reported as other financing sources Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures
L EQUITY CLASSIFICATIONS
Government-wide financial statements-
The Parish Government's net position is reported m three parts (l)net investment in capital assets, (2)restricted net position, and (3)unrestricted net position Net position IS reported as restricted when constraints placed on net position use are either, l)externally imposed by creditors(such as debt covenants), grantors, contributors, or laws or regulations of other governments, or 2)imposed by law through constitutional provisions or enabling legislation
Fund financial statements-Beginning with fiscal year 2011, The Parish Government implemented GASB Statement No 54, Fund Balance Repo r t i ng and Governmental Fund Type Definition{GASB 54) This statement more clearly defined fund balance categories to make the nature and extent of the constraints placed on a government's fund balance more transparent. The following classifications describe the relative strength of the spending constraints placed on the purposes for which resources can be used
1 l^onspendable-such as fund balance associated with inventories, prepaids, long-term loans and notes receivable, and for property held for resale(unless the proceeds are restricted, committed, or assigned),
2. /?estricted-includes fund balance amounts that can only be spent for specific purposes stipulated by constitution, external resource providers, or through enabling legislation,
3 Commit ted-includes fund balance amounts that can be used only for the specific purposes determined by a formal action of the St Martin Parish Council(the Parish Government's highest level of decision-making authority),
4 Assigned-consists of fund balance amounts that are intended to be used by the government for specific purposes but do not meet the criteria to be classified as restricted or committed. Intent can be expressed by the Parish Government or by an official or body to which the Parish Government delegates the authority,
5 (/jiassigned-includes fund balance amounts that are available for any purpose and are only reported m the general fund
When an expenditure is incurred for the purposes for which both restricted and unrestricted fund balance is available, the Parish Government considers restricted funds to have been spent first When an expenditure is incurred for which committed,
26
Notes to Financial Statements
assigned, or unassigned fund balances are available, the Parish Government considers amounts to have been spent first out of committed funds, then assigned funds, and finally unassigned funds, as needed, unless the Parish Government has provided otherwise in its commitment or assignment actions.
The calculation of fund balance amounts begins with the determination of nonspendable fund balances Then, restricted fund balances for specific purposes are determined(not including nonspendable amounts) Then, any remaining fund balance amounts for the non-general funds to have negative unassigned fund balance when nonspendable amounts plus the restricted fund balances for specific purposes amounts exceed the positive fund balance for the non-general fund
M. INTERFUND TRANSFERS
Permanent reallocation of resources between funds of the primary government are classified as interfund transfers For purposes of the statement of activities, all interfund transfers between individual governmental funds have been eliminated
N. ESTIMATES
The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America require management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues, expenditures, and expenses during the reporting period. Actual results could differ from those estimates.
NOTE 2-SALES AND USE TAXES
The St Martin Parish Government has authorized and levied the following sales and use taxes
May 1, 1999 - 1% Dis t r ic t #2 Sales and Use Tax-To be used for the maintenance of roads, bridges, drainage and recreat ion f a c i l i t i e s within Dis t r ic t #2 of St Martin Parish, Louisiana, including acquis i t ion of property and equipment and the funding of re la ted debt service retirement
October 1, 2002 - 1% D i s t r i c t #1 Sales and Use Tax-To be used for the maintenance of roads, br idges and drainage f a c i l i t i e s in a l l unincorporated a reas of St Martin Par ish , Louisiana, exc lus ive of D i s t r i c t #2, including a c q u i s i t i o n of pub l i c works equipment and the funding of r e l a t e d debt s e rv i ce r e t i r emen t
NOTE 3-PROPERTY TAXES
The following is a summary of ad valorem taxes levied for the year 2012
Parish-wide taxes General Tax Road Maintenance Courthouse Drainage Recreation & Operation Fire Protection Health Unit Industrial Park Bond Sinking Fund
District taxes* Sub-Road Dist. No. 1 of Road Dist No 1 Maintenance Sub-Road Dist No. 3 of Road Dist. No 1 Maintenance Road Dist No 2 Maintenance Recreation Dist No 1 Maintenance Recreation Dist. No 1 Bonds
27
2012 Levied Millaqe 3 3 1 5 1 4 2 1 4.
5, 5 11 2 4
.35 72 78 27 05 .88 68 55 .41
.82 09 43 50 00
Notes to Financial Statements
Details of the parish's tax calendar are as follows* Lien Date January 1, (Subsequent Year) Levy Date September 1, (Current Year) Due Date December 31, (Current Year; Collection Date: On or prior to December 31, (Current Year)
Total taxes levied for 2012 were $9,061,863. Ad valorem tax receivables as of December 31, 2012 were $8,608,769. The financial statements of the St Martin Parish Government contain an allowance for uncollectible ad valorem tax accounts equivalent to 5% of the gross ad valorem tax billed for the current calendar year The total provision for uncollectible ad valorem taxes for fiscal year ended December 31, 2012 is $453,093.
NOTE 4-CASH AND CASH EQUIVALENTS
At December 31, 2012, the Parish Government has cash and cash equivalents (book balances) totaling $22,863,109 as follows
Demand deposits $ 22,290,668
Time deposits 572, 442
Total $ 22,863,110
These deposits are stated at cost, which approximates market Under state law, these deposits (or the resulting bank balances) must be secured by federal deposit insurance or the pledge of securities owned by the fiscal agent bank The market value of the pledged securities plus the federal deposit insurance must at all times equal the amount on deposit with the fiscal agent These securities are held in the name of the pledging fiscal agent bank in a holding or custodial bank that is mutually acceptable to both parties.
At December 31, 2012, the Parish Government has $22,992,649 in deposits (collected bank balances). These deposits are secured from risk by $23,380,499 of federal deposit insurance and $23,380,499 of pledged securities held by the custodial bank in the name of the fiscal agent bank (GASB Category 3)
Even though the pledged securities are considered uncoliateralized (Category 3) under the provisions of GASB Statement 3, R S. 39 1229 imposes a statutory requirement on the custodial bank to advertise and sell the pledged securities within 10 days of being notified by the Parish Government that the fiscal agent has failed to pay deposited funds upon demand
NOTE 5-RECEIVABLES
The following is a summary of governmental fund receivables at December 31, 2012
General Fund
Special Revenue Funds
Debt Service Funds
Capital Project Funds
Enterprise Funds Total
Taxes-ad valorem $542,441 $6,886,946 $1,179,383 $ - $ - $8,608,770
Grants
Federal - 114,484 - - - 114,484
State 48,348 381,146 - - - 429,494
Other
Receivables 168,559 836,759 - ^ _ 7,772 1,013,090
Total $759,348 $8,219,335 $1,179,383 $ - $ 7,772 $10,165,838
28
$ 1,774,215 5,054,332
$ 6,828,547
$ 3,130,318
$ 3,130,318
$
$
2,500 -0-
2,500
$ 1,771,715 8,184,650
$ 9,956,365
Notes to Finemcial Statements
NOTE 6-CAPITAL ASSETS
Capital assets and depreciation activity as of and for the year ended December 31, 2012, for the primary government is as follows
Beginning Ending Balance Acquisitions Dispositions Balance
Governmental activities Capital assets, not being depreciated
Land Construction in progress Total capital assets. Not being depreciated
Capital assets being depreciated Buildings and improvements $25,670,490 $ 290,466 $25,960,956 Machinery and equipment 14,083,765 434,901 $ 199,000 14,319,666 Improvements, other than buildings 2,387,718 663,770 - 3,051,488 Roads and bridges 33,846,439 3,623,808 ^ 37,470,247 Total capital assets being Depreciated $75,988,412 $ 5,012,945 $ 199,000 $80,802,357
Less accumulated depreciation for Buildings $ 6,159,635 $ 487,871 $ 6,647,506 Machinery and equipment 8,440,334 839,904 $ 199,000 9,081,238 Improvements, other than buildings 584,020 164,497 - 748,517 Roads and bridges 6,515,362 1,247,744 _^ 7,763,106 Total accumulated depreciation
Total capital assets being depreciated, net
Government activities capital assets, net
Depreciation expense of $2,740,016 for the year ended December 31, 2012, was charged to the following governmental functions
General Government $ 724,065 Public Safety 424,702 Public Works 917,906 Economic development and assistance 81,905 Health and welfare 643,904 Culture and recreation 52,466
$21,699,351
$54,289,061
$61,117,608
$ 2,740,016
$ 2,272,929
$ 5,403,247
$
5
$
199,000
2,500
$24,240,367
$56,561,990
$66,518,355
Total Depreciation Expense $ 2,740,016
NOTE 7-CAPITAL LEASES
The Parish Government records items under capital leases as an asset and an obligation in the accompanying financial statements The Parish entered into numerous capital lease agreements for public works equipment with varying lease terms and amounts
29
Notes to Financial Statements
The future minimum lease payments under capital lease obligations outstanding at December 31, 2012 are as follows
Principal/ Total Year End (PresentValue) Interest Obligation
2013 $ 193,004 $ 14,203 $ 207,207 2014 161,529 5,336 166,865 2015 41,871 1,057 42,928 2016 - -2017 ^_ ^ _ ^ _
Total minimum lease payments $ 396,404 $ 20,596 $ 417,000
Assets under capital l e a s e s reported in the governmental activities of the Parish Government total $1,078,686 at December 31, 2012 Depreciation of leased capital assets reported under the governmental activities of the Parish Government totaled $215,737 for the fiscal year then ended.
NOTE 8-LONG-TERM OBLIGATIONS
The following is a summary of the long-term obligation transactions for the year ended December 31, 2012
Compensated Capital Long-Term Pibsences Leases Bonded Debt Total
Long-term obligations
at January 1, 2012 $ 390,172 $ 564,540 $ 28,390,000 $ 29,344,712
Additions-2012 33,4 63 - 11,005,000 11,038,4 63
Reductions-2012 - (168,136) (12,995,000) (13,163,136)
Long-term obligations at December 31, 2012 $ 423,635 $ 396,404 $ 26,400,000 $ 27,220,039
Compensated absences payable consists of the portion of accumulated annual leave of the governmental funds that is not expected to require current resources The liability for compensated absences is computed only at the end of the fiscal year. The increase of $33,4 63 reflected above as an increase in compensated absences is the net of leave benefits paid and accrued during the year
The parishwide general obligation bonds are payable from the Parishwide Bond Sinking Fund(debt service fund), while the road district general obligation refunding bonds are payable from the respective road district debt service funds
On May 1, 2012 the Parish Government issued $9,715,000 of Sales Tax District #1 Refunding Bonds, Series 2012 with an interest rate of 1 10 to 3 75 percent to refund $6,390,000 of outstanding Sales Tax District #1 Bonds Series 2003 and $3,310,000 of outstanding Sales Tax District #1 Bonds Series 2004. The net proceeds of $9,829,050(including a premium of $114,050) plus an additional $1,698,593 of reserve fund monies were used to advance refund the outstanding debt, including issuance costs of $274,675
The Parish Government completed the refunding to reduce its total debt service payments over the next 10 years by $1,363,072. The refunding resulted in an economic g a m ( d i f f e r e n c e between the present values of the old and new debt service payments and issuance costs) of approximately $76,522
30
Notes to Financial Statements
The annual requirements to amortize all bonds and/or certificates outstanding at December 31, 2012, are as follows
Year End 2013
2014
2015
2016
2017
2018-2022
2023-2027
2028-2032
Total
$
$
Principal Payments 1,750,000
1,801,000
1,854,000
1,922,000
1,979,000
10,575,000
4,614,000
1,905,000
26,400,000
$
$
Interest Payments
837,014
808,033
758,229
703,617
648,636
2,294,052
844,783
206,070
7,100,434
Total 2,587,014
2,609,033
2,612,229
2,625,617
2,627,636
12,869,052
5,458,783
2,111,070
$ 33,500,434
NOTE 9-RETlREMENT SYSTEMS
Plan Desctiption Substantially all employees of the Parish Government are members of the Parochial Employees' Retirement System of Louisiana (the "System"), a cost -sharing, multiple-employer public employee retirement system (PERS), controlled and administered by a separate Board of Trustees The System is composed of two distinct plans. Plan A and Plan B, with separate assets and benefit provisions. Employees of the Parish Government are members of Plan A
All permanent employees working at least 28 hours per week who are paid wholly or m part by the Parish Government and all elected parish officials are eligible to participate in the System Under Plan A, employees who retire at or after age 60 with at least 10 years of creditable service, at or after age 55 with at least 25 years of creditable service, or at any age with at least 30 years of creditable service are entitled to a retirement benefit, payable monthly for life, equal to 3% of their final compensation multiplied by the employee's years of creditable service However, for those employees who were members of the supplemental plan only prior to January 1, 1980, the benefit is equal to 1% of final compensation, plus $24, for each year of service credited prior to January 1, 1980, and 3% of final compensation for each year of service credited after January 1, 1980 Final compensation is the employee's monthly earnings during the 36 consecutive or joined months that produce the highest average Employees who terminate with at least the amount of creditable service stated previously and who do not withdraw their employee contributions, may retire at the ages specified previously and receive the benefit accrued to their date of termination. The System also provides death and disability benefits. Benefits are established by State statute
The Parochial Employees' Retirement System issues a publicly available report that includes financial statements and required supplemental information That report may be obtained by writing to Parochial Employees' Retirement System, Post Office Box 14619, Baton Rouge, Louisiana 70898-4619
Funding Policy Contributions to the System include ^ to 1% of the amount of the tax shown to be collectible by the tax roll of St Martin Parish. These tax dollars are divided between Plans A and B, based proportionately on the salaries of the active members of each Plan.
Under Plan A, members are required by State statute to contribute 9 5% of their annual covered salary and the Parish Government is required to contribute at an actuarially determined rate The current employer contribution rate is 15 75% of annual covered payroll The contribution requirements of Plan members and the Parish Government are
31
Notes to Financial Statements
established and may be amended by the System's Board of Trustees The Parish Government's contributions to the System under Plan A for the years ended December 31, 2012, 2011, and 2010, were approximately $434,113, $417,396, and $369,723, respectively, equal to the required contributions for each year
Note 10-Other Post-Employment Benefits
Plan Description The St Martin Parish Government contributes to a single-employer defined benefit healthcare plan("the Retiree Health Plan") The plan covers health care insurance for eligible retirees for life through the Parish's group health insurance plan, which covers both active and retired members To receive benefits, employees must have at least 10 years of service Benefit provisions are established by the St Martin Parish Government The Retiree Health Plan does not issue a publicly available financial report
Effective with the Year ending December 31, 2009, the St Martin Parish Government implemented Government Accounting Standards Board Statement Number 45, Accounting and Financial Reporting by Employers for Post Employment Benef i t s Other Than Pensions (GASB 45) The statement has been implemented prospectively Using this method, the beginning other post employment benefit(OPEB) is set at zero and the actuarially determined OPEB liability relative to past service(prior to January 1, 2009) will be amortized and recognized as an expense over thirty years
Funding Policy
The St Martin Parish Government contributes 100% of the cost of current year health c a r e premiums for eligible employees who retire with benefits under the Louisiana Parochial Employees Retirement System For the year ended December 31, 2012, the Parish Government contributed $282,075 to the plan on behalf of retirees
Annual OPEB Cost and Net OPEB Obligation
The Parish Government's annual OPEB cost(expense) is calculated based on the annual required contribution(ARC) of the employer The St Martin Parish Government has elected to calculate the ARC and related information using the alternative measurement method permitted by GASB 45 for employers in plans with fewer than 100 total plan members The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal costs each year and to amortize any unfunded actuarial liabilities(or funding excess) over a period not to exceed thirty years The following table shows the components of the Parish Government's annual OPEB costs for the year, the amount actually contributed to the plan, and the changes in the Parish Government's net OPEB obligation to the retiree health plan
Annual required contribution $ 1,456,661 Interest on net OPEB obligation 162,399 Adjustment to annual required contribution -0-Annual OPEB cost(expense) $ 1,619,060
Retiree contributions made (282,075) Increase in net OPEB obligation $ 1,366,985
Net OPEB obligation at beginning of year 3,247,988 Net OPEB obligation at end of year $ 4,584,973
The Parish Government's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for the year 2012 was $1,619,060, 17%, and $1,366,985 respectively
Funded Status and Funding Progress
As of December 31, 2012, the actuarial accrued liability for benefits was $11,622,574, all of which was unfunded The actuarial valuation of the plan is ongoing and is based on assumptions and probability of events far into the future Examples could be future events such as employment, mortality and cost of all employee benefits(health insurance, etc ) The determination of the funding status of the plan is ongoing and the annual
32
Notes to Financial Statements
required contributions by the employer are subject to continual revision and the results of the actual figures are compared with past expectations to meet future estimates
Actuarial Valuation
Date 12/31/10 12/31/11 12/31/12
Actuarial Value
of Assets (a)
-0--0--0-
Actuarial Accrued Liability
(b) $10,136,058 $10,136,058 $11,622,574
Unfunded (AAL) (UAAL)
(b-a) $10,136,058 $10,136,058 $11,622,574
Funded Ratio
-0--0--0-
Annual Covered Payroll
$2,424,590 $2,891,984 $2,938,913
UAAL as a Percentage of Covered
Payroll (b/c)
418 0 5 % 350 4 8 % 395 4 7 %
Methods and Assumptions
Projections of benefits for financial reporting purposes a r e based on the substantive plan(the plan as understood by the employer and plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point The methods and assumptions used include techniques that are designed to reduce the effects of short -term volatility m actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations The following sirnplifying assumptions were made
M a r i t a l s t a t u s - Marital status of members at the calculation date were assumed to continue throughout retirement
Ketirement age f o r a c t i v e employees ~ Based on the historical retirement age for the covered group, active members were assumed to retire at age 58, or when they are eligible to receive benefits, whichever occurs later
Mortality - Life expectancies were based on mortality tables from the National Center for Health Statistics The 2005 United States Life Tables for Males and for Females, revised March, 2010, were used
Turnover - Non-group-specific-age-based turnover data from GASB Statement 45 were used as the basis for assigning active members a probability of remaining employed until the assumed retirement age and for developing an expected future working lifetime assumption for purposes of allocating to periods the present value of total benefits to be paid
Me^ilthcare c o s t t r e n d r a t e - The expected rate of increase in healthcare insurance premiums was based on a rate of 7% for 2009, 6% for 2010, and 5% for succeeding years
H e a l t h i n s u r a n c e premiums - 2009 age-adjusted health insurance premiums for retirees were used as the basis for calculation of the present value of total benefits to be paid
I n j e i s t j o n r a t e - A long-term inflation assumption of 5 0% was used in projecting future cost and growth rates
P a y r o l l growth r a t e - The expected long-term payroll growth rate was assumed to equal the rate of inflation
Based on the historical and expected returns of the Parish Government's short-term investments, a discount rate of 5 0% was used In addition, a simplified version of the entry age actuarial cost method was used The unfunded actuarial liability is being amortized a s a level percentage of projected payroll on an open basis The remaining amortization period at December 31, 2012 is twenty-six years
33
Interfund Receivables
-0-
2,320,194 3,004,994
1,639,953 2,409,324
Interfund Payables
$ 2, 3,
1, 2,
889,726 ,694,505 ,763,739
675,971
10,390 36,474
523,159 ,095,149 ,749,107
Notes to Financial Statements
NOTE 11-INTERFUND RECEIVABLES AND PAYABLES
Interfund balances at December 31, 2012 consisted of the following individual fund receivables and payables
Fund
Major Funds General Fund District #1 Sales Tax Revenue Fund District #2 Sales Tax Revenue Fund Public Wor)cs Fund Video Poker Fund Section 8 Housing Fund Fire Protection Maintenance Fund Parishwide Bond Sinking Fund Sales Tax #1 Sinking Fund Road Construction Fund Construction Fund Capital Outlay Fund
Total ma^or funds interfund balances
Nonmajor Funds Equipment Technology Fund Tourist Commission Fund Judicial Fund Drug Court Fund Cecilia Technology Center Fund Courthouse Maintenance Fund Health Unit Maintenance Fund Summer Nutrition Fund Recreation Maintenance Fund Recreation District No 1 Fund Industrial Park Water & Waste Fund Disaster Assistance Fund Recreation Dist #1 Construction Fd LCDG Construction Fund Road Districts Debt Service Fund Recreation District #1 Sinking Fd District #2 Sales Tax Sinking Fund Hwy 90 Industrial Park Sinking Fd 1991 Cert of Indebtedness Sinking
Total nonmajor funds interfund balances
Enterprise Funds Wastewater Fund $ 24,194 Mosquito Control Fund _$ 77,314
Total interfund balances $ 14,465,745 $ 14,465,745
$
$
9,374,465
292,962 1,034,053 702,979
10,390 1,054,443
54,931 46,974
443,139 913,470 468,919
6,254 15,076 9,475 13,481
540
5,067,086
$ 12
1,
5 1,
,438,220
9,940
92,624 28,626 355,984 ,109,250
15,076
84,756 252,416
1,539
950,211
All interfund balances resulted either from the time lag between the dates that reimbursable expenditures occur, transactions are recorded in the accounting system, and payments between funds are made, or from each individual fund's cash equity balance m the master control cash account maintained by the general fund
34
Notes to Financial Statements
NOTE 12-INTERFtJND TRANSFERS
The following is a summary of interfund transfers during 2012 Operating Operating Transfers Transfers
Fund In Out
$
$
s
1,261,607 12,000
485,904 604,503
2,279,849
5,000 10,000
219,767 42,438
320,000 120,931
9,797 727,933
3,519,782
$
$ $
1
3
3
219,767
360,607 ,109,804
5,500 295,054
42,438 22,686 156,814 1,000
1,790
224,728 519,782
Major Funds General Fund $ 427,835 $ 329,308 Section 8 Housing Fund 8,461 Dist #1 Sales Tax Revenue Fund 1,261,607 Dist. #1 Sales Tax Sinking Fund Dist #2 Sales Tax Revenue Fund Parishwide Bond Sinking Fund Public Works Fund Video Poker Fund Fire Protection Maintenance Fund
Total major fund interfund transfers Nonmajor Funds
Recreation Dist #1 Revenue Fund Recreation Maintenance Fund Health Unit Maintenance Fund Tourist Commission Fund Dist #2 Sales Tax Bond Sinking Fund Recreation Dist #1 Bond Sinking Fund Equipment Technology Fund Road Districts Sinking Fund Industrial Park Fund Sewer Maintenance Fund
Total nonmajor fund interfund transfers Total interfund transfers
NOTE 13-DEFICIT IN INDIVIDUAL FUNDS
The following funds reflect a deficit fund balance at December 31, 2012
Section 8 Housing Vouchers Fund $(271,762) LCDBG Construction Fund $ (209,786) Drug Court Fund (7,434) Capital Outlay Fund (2,816,855) Cecilia Technology Center Fund (26,528) Construction Fund (1,084,070) sales Tax #1 Sinking Fund (36,474) Mosquito Control Fund (71,165) Recreation Dist #1 Construction (68,895)
The deficit fund balances in the Section 8 Housing Vouchers Fund, the Drug Court Fund, and the Cecilia Technology Center Fund are the combined result of delays in funding reimbursements from federal/state program grantors, or shortfalls in funding reimbursements of operational expenditures incurred. In these instances, management has elected to temporarily cover this deficit balance with loans from the general fund As the permanency of these shortfalls is determined, management plans to cover any remaining fund balance deficits by formally transferring amounts from the general fund or the video poker revenue fund to each of these special revenue funds, in an amount sufficient to eliminate the deficit fund balance
The deficit fund balance in the Sales Tax #i Sinking Fund was caused by an Insufficient transfer of appropriated funds from the District #1 Sales Tax Revenue Fund, and will be rectified by management with an appropriate interfund fund transfer to eliminate the deficit fund balance
The deficit fund balances m the Recreation District #1 Construction Fund, the LCDBG Construction Fund, the Capital Outlay Fund, and the Construction Fund are the result of capital outlay grant expenditures for which grantor reimbursements received subsequent to year end were not considered to meet the "availability" criteria necessary for recognition as a current year revenue, and accordingly were booked as "deferred revenues". In subsequent periods, when the "availability" criteria for
35
Notes to Financial Statements
revenue recognition is met, the liability for deferred revenues will be removed and the revenue recognized Additionally, major construction project fund deficits will be funded by management of the Parish Government through interfund transfers of road district construction fund surpluses and excess unrestricted general and video poker fund surpluses, in order to alleviate fund balance deficits within the capital project funds upon completion of the current ongoing capital improvement program. This will eliminate the existing fund balance deficits within these capital outlay funds.
NOTE 14-RISK MANAGEMENT
The Parish Government is exposed to risks of loss in the areas of health care, workers' compensation, general and auto liability, and property hazards. These risks are handled by purchasing commercial insurance There have been no significant reductions in these insurance coverages during the current fiscal year, nor have settlements exceeded insurance coverage for the current or prior two fiscal years.
NOTE 15-PENDING LITIGATION AND CONTINGENT LIABILITIES
At December 31, 2012, the Parish Government is involved as a defendant in several lawsuits In the opinion of management and legal counsel for the Parish Government, there is adequate insurance coverage on all cases where monetary damages are sought, and that these suits will not have an adverse material effect on the Parish Government's financial position Due to the uncertain nature of these claims, in the opinion of legal counsel, no accurate estimate of the possible aggregate loss to be born by the parish government is possible. Claims and litigation cost of $40,403 were incurred in the current year, and have been recorded as a current expenditure in the general fund
/founts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds The amount, if any, of expenditures which may be disallowed by the grantor cannot be determined at this time although the Parish Government expects such amounts, if any, to be immaterial
NOTE 16-ACCOUNTING CHANGE
The Parish Government's adopted Governmental Accounting Standards Board(GASB) Statement No. 63 for the year 2012 The statement provides guidance for reporting the financial statement elements of d e f e r r e d outf lows of r e s o u r c e s and d e f e r r e d inf lows of r e s o u r c e s It also reports net position instead of net assets
NOTE 17-NEW ACCOUNTING PRONOUNCEMENT
In March, 2012, the Governmental Accounting Standards Board(GASB) approved Statement No 65, "Items Previously Reported as Assets and Liabilities " The statement clarifies certain items that were previously reported as assets and liabilities as deferred outflows of resources or deferred inflows of resources The provisions of GASB No 65 must be implemented by the Parish Government for the year ending December 31, 2013 The effect of implementation on the Parish Government's financial statements has not yet been determined
NOTE 18-SUBSEQUENT EVENTS
The Parish Government's management has evaluated the need for disclosures and/or adjustments resulting from subsequent events through September 6, 2013, the date on which the financial statements were available to be issued This evaluation did not reveal any subsequent events that necessitated disclosure or adjustment under generally accepted accounting principles
36
OTHER REQUIRED SUPPLEMENTARY INFORMATION
37
ST MARTIN PARISH GOVERNMENT St. Martmville, Louisiana
GOVERNMENTAL FUND TYPE-GENERAL FUND
Combined Statement of Revenues, Expenditures, and Changes in Fund Balance-Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2012
Schedule 1
REVENUES
Taxes Licenses and permits Intergovernmental revenues Federal grants
State funds State revenue sharing Parish royalty funds Other state funds
Fees, charges for services Use of money and property Other revenues
TOTAL REVENUES
EXPENDITURES General government Public safety Health and welfare Economic development/assistance Debt service Capital outlay Other expenditures
BUDGETED AMOUNTS ORIGINAL
$ 1,442,903 $ 685,000
-0-
51,000 137,000 90,000 321,975 1,000
257,500
$ 2,986,378 $
$ 1,936,510 $ 959,898 158,600 43,306 32,796
-0--0-
1 1
3,
2,
FINAL
,551,000 ,018,000
-0-
51,000 147,000 50,000 354,680 1,000
286,600
,459,280
085,932 991,395 179,305 54,646 32,796
290,000 -0-
ACTUAL
$ 1,605,079 1,089,529
105,342
70,158 197,743 65,401 696,681 50,087 49,076
$ 3,929,096
$ 2,363,764 959,802 167,789 52,252 32,796
290,466 -0-
VARIANCE FAVORABLE
(UNFAVORABLE)
$
$_
$
54,079 71,529
105,342
19,158 50,743 15,401
342,001 49,087
(237,524)
469,816
(277,832) 31,593 11,516 2,394
-0-(466) -0-
TOTAL EXPENDITURES
EXCESS/(Deficiency) OF REVENUES OVER EXPENDITURES
OTHER FINANCING SOURCES/(USES) Operating transfers (net)
TOTAL OTHER FINANCING (USES)
EXCESS/(Deficiency) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES
FUND BALANCE-BEGINNING OF YEAR
FUND BALANCES-END OF YEAR
$ 3,131,110
(144,732)
250,307
250,307
$
$
$
$
3,634,074
(174,794)
206,639
206,639
$ 3,866,869 $
$ 62,227 $
98,528 $
98,528 $
{232,
237.
(108,
(108,
,795}
,021
,111)
111)
$ 105,575
3,732,968
$ 3,838,543
$
$_
31,845
3,732,968
3,764,813
$
$ _
160,755
3,732,968
3,893,723
$
$ _
128,910
-0-
128,910
The accompanying notes are an integral part of this statement
38
ST. MARTIN PARISH GOVERNMENT St . Mar tmvi l le , Louisiana
GOVERNMENTAL FUND TYPE-DISTRICT NO. 1
SALES TAX REVENUE FUND
Schedule 2
Combined statement of Revenues, Expenditures,
and Changes in Fund Balance -
Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2012
REVENUES
Sales taxes
Use of money and property
Other revenues
TOTAL REVENUES
EXPENDITURES
General government
Public works
TOTAL EXPENDITURES
BUDGETED
ORIGINAL
2,200,000
1,500
-0-
2,201,500
270,000
270,000
AMOUNTS
FINAL
2,873,717
1,500
-0-
2,875,217
187,500
187,500
ACTUAL
2,927,139
-0-
-0-
2,927,139
64,037
64,037
VARIANCE
FAVORABLE
(UNFAVORABLE)
53,422
(1,500)
-0-
51,922
123,463
123,463
EXCESS/(Deficiency) OF
REVENUES OVER EXPENDITURES 1,931,500 2 , 6 8 7 , 7 1 7 2 , 8 6 3 , 1 0 2 1 7 5 , 3 8 5
OTHER FINANCING SOURCES/(USES) Transfers out (1,381,305) (2,362,324) (1,261,607) 1,100,717
EXCESS/(Deficiency) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES
AND OTHER USES 550,195 325,393 1,601,495 1,276,102
FUND BALANCES-BEGINNING OF YEAR 4,088,688 4,088,688
FUND BALANCES-END OF YEAR 4,638.883 4,414,081
4,088,688
5.690,183 1.276,102
The accompanying notes are an integral part of this statement
39
ST. MARTIN PARISH GOVERNMENT St. Martmville, Louisiana
GOVERNMENTAL FUND TYPE FIRE PROTECTION MAINTENANCE FUND
Combined Statement of Revenues, Expenditures, and Changes m Fund Balance-Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2012
(Schedule 2a)
REVENUES Ad valorem taxes Federal/State funds Use of money and property Other revenues
TOTAL REVENUES
EXPENDITURES General government Public safety Capital outlay
TOTAL EXPENDITURES
EXCESS/ (Deficiency) OF REVENUES OVER EXPENDITURES
OTHER FINANCING SOURCES/(USES) Transfers out
EXCESS/(Deficiency) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES
FUND BALANCES-BEGINNING OF YEAR
FUND BALANCES-END OF YEAR
$
BUDGETED ORIGINAL
1,240,000 261,143 5,000 750
AMOUNTS FINAL
$ 1,270. 259. 3,
,439 ,363 ,250 -0-
ACTUAL
$ 1,382,469 254,746 3,222 450
VARIANCE FAVORABLE
(UNFAVORABLE)
$ 112,030 (4,617)
(28) 450
$ 1,506,893
$ -0-1,028,433 425,000
$ 1,453,433
$ (40,843)
$ 12,617
2,628,096
$ 1,533,052
$ 35,343 1,087,910 432,157
$ 1,555,410
53,460 $ (22,358)
(5,500)
$ (27,858)
2,628,096
$ 1,640,887
$ 84,857 876,703 434,901
$ 1,396,461
$ 244,426
$ (5,500)
$ 2,640,713 $ 2,600,238
$ 238,926
2,628,096
$ 2,867,022
107,835
(49,514) 211,207 (2,744)
158,949
266,784
266,784
-0-
266,784
The accompanying notes are an integral part of this statement
40
ST MARTIN PARISH GOVERNMENT St Martmville, Louisiana
GOVERNMENTAL FUND TYPE-DISTRICT NO 2 SALES TAX REVENUE FUND
(Schedule 2b)
Combined Statement of Revenues, Expenditures, and Changes in Fund Balance -Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2012
BUDGETED AMOUNTS
REVENUES Sales taxes Use of money and property Other revenues
TOTAL REVENUES
EXPENDITURES Culture & recreation Capital outlay
TOTAL EXPENDITURES
EXCESS/ (Deficiency) OF REVENUES OVER EXPENDITURES
OTHER FINANCING SOURCES/(USES) Transfers(net)
EXCESS/ (Deficiency) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES
FUND B7VLANCES - BEGINNING OF YEAR
FUND BALANCES - END OF YEAR
ORIGINAL
$ 800,000 130,000
2£z.
$ 930,000
$ 177,382 -0-
177,382
$ 530,617
1,122,519
FINAL
$ 1,299,185 145,000
-0-
$ 1,444,185
183,709 25,000
208,709
$ 752,618 $ 1,235,471
$ (222,001) $ (279,300)
$ 956,176
1,122,519
$
$ .
$
$ _
s
$ .
ACTUAL
1,286,889 118,160
-0-
1,405,049
211,705 -0-
211,705
1,193,344
(207,767)
VARIANCE FAVORABLE
(UNFAVORABLE)
$
$
$
$
$
$
(12,296) (26,840)
-0-
(39,136)
(27,996) 25,000
(2,996)
(42,132)
71,533
$ 1,653,136 $ 2,078,695
985,577 $ 29,401
1,122,519 -0-
2,108,096 $ 29,401
The accompanying notes are an integral part of this statement
41
ST MARTIN PARISH GOVERNMENT St Martmville, Louisiana
GOVERNMENTAL FUND TYPE PUBLIC WORKS FUND
Combined Statement of Revenues, Expenditures, and Changes in Fund Balance -Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2012
ISchedule 2c)
REVENUES Ad valorem taxes Federal/State funds Fees, charges for s e r v i c e s Use of money and property Other revenues
TOTAL REVENUES
EXPENDITURES General government Public works Capital outlay
TOTAL EXPENDITURES
EXCESS/(Deficiency) OF REVENUES OVER EXPENDITURES
OTHER FINANCING SOURCES/ (USES) Transfers(net)
$
$_
$
$_
$_
$ ^
BUDGETED ORIGINAL
3,408,918 583,600 S6,300 10,325
500
4,089,643
70,823 3,313,375
-0-
3,384,198
705,445
127,798
AMOUNTS
$
$_
$
$_
$_
$_
FINAL
3,506, 627, 45. 6,
4,186.
"̂ o, 3,617,
3,688,
497,
189,
,099 ,186 ,857 ,503 500
,145
.823 667 -0-
490
655
614
$
$_
$
$_
$_
$_
ACTUAL
3,792,402 609,639 5,733 6,264 3,533
4,417,571
207,107 3,223,306
-0-
3,430,413
987,158
243,896
VARIANCE FAVORABLE
(UNFAVORABLE)
$
$
$
$
$
$
286,303 (17,547) (40,124)
(239) 3,033
231,426
(136,284) 394,361
-0-
258,077
489,503
'
54,282
EXCESS/(Deficiency) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES
FUND BALANCES-BEGINNING OF YEAR
FUND BALANCES - END OF YEAR
$ 833,243
4,456,514
$ 687,269
4,456,514
$ 5,289,757 $ 5,143,783
$ 1,231,054
4,456,514
$ 5,687,568
543,785
-0-
543,785
The accompanying notes are an integral part of this statement
42
ST MARTIN PARISH GOVERNMENT St Martmville, Louisiana
GOVERNMENTAL FUND TYPE VIDEO POKER FUND
(Schedule 2d)
Combined Statement of Revenues, Expenditures, and Changes in Fund Balance -Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2012
REVENUES State funds Use of money and property Other revenues
TOTAL REVENUES
EXPENDITURES Public works Health & welfare Economic development
TOTAL EXPENDITURES
EXCESS/(Deficiency) OF REVENUES OVER EXPENDITURES
OTHER FINANCING SOURCES/ (USES) Transfers out
$
$_
$
$_
$ _
$ _
BUDGETED ORIGINAL
1,290,000 3,000 67,136
1,360,136
200,000 60,246
107,238
367,484
992,652
(623,900)
AMOl
$
$_
$
$.
$_
INTS FINAL
1,340,000 50
67,534
1,407,584
125,000 66,600
105,736
297,336
1,110,248
(1,109,804)
$
$.
$
$_
$_
$_
ACTUAL
1,361,204 43
66,470
1,427,717
46,358 66,600 84,633
197,591
1,230,126
(1,109,804)
$
$.
$
$.
$.
$.
VARIANCE FAVORABLE NFAVORABLE)
21,204 (7)
(1,064)
20,133
78,642 -0-
21,103
99,745
119,878
-0-
EXCESS/(Deficiency) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES
FUND BALANCES-BEGINNING OF YEAR
FUND BALANCES - END OF YEAR
368,752
3,036,351
3,405,103
$ 444
3,036,351
$ 3,036,795
$
$
120,322
3,036,351
3,156,673
$
$
119,878
-0-
119,878
The accompanying notes are an integral part of this statement
43
ST MARTIN PARISH GOVERNMENT St Martmville, Louisiana GOVERNMENTAL FUND TYPE SECTION 8 HOUSING FUND
(Schedule 2e)
Combined Statement of Revenues, Expenditures, and Changes in Fund Balance -Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2012
REVENUES Federal grants Use of money and property Other revenues
TOTAL REVENUES
EXPENDITURES Finance & administrative Health and welfare
TOTAL EXPENDITURES
EXCESS/(Deficiency) OF REVENUES OVER EXPENDITURES
OTHER FINANCING SOURCES/ (USES) Transfers out
EXCESS/(Deficiency) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES
FUND BALANCES-BEGINNING OF YEAR
FUND BALANCES - END OF YEAR
$
$_
$
$_
$_
$_
BUDGETED ORIGINAL
1,100,000 -0-
8,000
1,108,000
-0-1,088,091
1,088,091
19,909
(13,461)
AMOUNTS
$
$__
$
$_
$_
$_
FINAL
1,121,092 -0-
187,674
1,308,766
5,000 1,245,378
1,250,378
58,388
(8,461)
$
$
$
S
$
$_
ACTUAL
1,122,895 -0-
14,909
1,137,804
5,000 1,241,323
1,246,323
(108.519)
(8,461)
VARIANCE FAVORABLE
(UNFAVORABLE)
$
$
$
$
$
$
1,803 -0-
(172,765)
(170,962)
-0-4,055
4,055
(166,907)
-0-
6,448
(154,782)
(148,334)
$
$
49,927
(154,782)
(104,855)
$
$
(116,980)
(154,782)
(271,762)
$ (166,907)
-0-
(166,907)
The accompanying notes are an integral part of this statement
44
ST MARXnSI PARISH GOVERNMENT
NOTES TO BUDGETARY COMPARISON SCHEDULES
NOTE 1-BUDGETS AND BUDGETARY ACCOUNTING
The Parish Government uses the following procedures m establishing the budgetary data reflected in the financial statements Plan Description
1-Prior to November 1, the department heads submit a proposed operating budget for the ensuing year. The operating budget includes proposed expenditures and the means of financing them
2-A public hearing is conducted to obtain taxpayer comments.
3-The budget is then legally enacted through passage of an ordinance
4-An amendment involving the transfer of monies from one department to another or from one program or function to another or any other increases in expenditures exceeding amounts estimated must be approved by the Parish Government
5-Budget are adopted on a basis consistent with accounting principles generally accepted in the United States of America.
6-The budget is employed as a management control device during the year that assists its users m financial activity analysis
45
OTHER SUPPLEMENTARY INFORMATION
46
ST MARTIN PARISH GOVERNMENT St Martinvllle. touisiana
ALL NONMAJOR GOVERNMENTAL FUNDS-BY FUND TYPE Combining Balance Sheet December 31 2012
Special Revenue Funds
Schedule 3
Capital Project Funds
Debt Service Funds
ASSETS
Cash and cash equivalents
Receivables
Due from other funds
TOTAL ASSETS
LIABILITIES & FUND BALANCES
LIABILITIES Accounts Payable
Accaied liabilities
Due to other funds
Other liabilities
Deferred revenues
Total Liabihtjes
FUND BALANCES Restncted for
Other general govemment Public works Culture and recreation Economic development Health and virelfare Debt senrice
Committed to Other general govemment Public works Capital outlay
Assigned to Economic development Debt service
Unreserved/undesignated(dencit)
Total Fund Balance
TOTAL LIABILITIES AND FUND BALANCES
68.825
2.588 138
5.022.260
7.679.223
260,047
20 970
1.611.500
71635
70.600
2.034.752
82.092 468.919 846.363
1.326.902 714 959
713.429 292.762
1.233.007
(33.962)
5.644.471
7.679.223
58.516
-.
58,516
25
-
337.172
• .
337.197
-
(278.681)
(278.681)
58.516
331
-
44.625
45.156
-
-
1.539
880
.
2.419
37.002
5.735
42.737
45.156
Total Nonmajor
Govemment Funds
127.672
2 588,138
5.067.085
7.762,895
260.072
20 970
1.950.211
72 515
70.600
2.374.368
82.092 468 919 846.363
1.326.902 714 959
37.002
713 429 292 762
1 233,007 5.735
(312.643)
5.408.527
7,782,895
'See notes to Hnanaal statements 47
ST MARTIN PARISH GOVERNMENT St Martinvllle, Louisiana
ALL NONMAJOR GOVERNMENTAL FUNDS-BY FUND TYPE Combining Schedule of Revenues Expenditures,
and Changes in Fund Balances Forthe Year Ended December31 2012
Speaal Revenue Funds
Schedule 4
Capital Project Funds
Debt Service Funds
Total Nonmajor
Govemment Funds
REVENUES
Taxes • ad valorem Sales tax/Hotel tax Intergovemmental revenues Federal Funds
Federal grants State Funds.
Parish transportation funds
2 109.500 268.798
624.392 8.180
State revenue shanng(net) Other state funds
Fees, charges & commissions for service Use of money & property Other revenues
TOTAL REVENUES
EXPENDITURES
General govemment Public safety Public virorks Health and welfare Culture and recreation Economic development & assistance Capital outlay Debt service
Pnnapal Interest and bank charges
TOTAL EXPENDITURES
EXCESS/(DEFICIENCY) OF REVENUES OVER EXPENDITURES
OTHER FINANCING SOURCES/(USES) Operating transfers in Operating transfers out Proceeds from sale of fixed assets Proceeds from bond issue Transfer to refunding bond escrow agent
TOTAL OTHER FINANCING SOURCES/(USES)
NET CHANGE IN FUND BALANCES
FUND BALANCES-BEGINNING OF YEAR
FUND BAU^NCES-END OF YEAR
106,350 347.051 825.606
14.495 348.097
4.644.489
1.340.483
-67.362
2.120,754 289 237 278 380 186,900
-168 135 20,797
4,472,048
172.441
335.000 (224.728)
86 000
196.272
368 713
5.275.758
5.844.471
.' -
-2
8.182
233.437
162 287
395.724
(387.542)
---
-
.
(387 542)
108.881
f278.681)
-12.485
12.485
305 000 129.404
434.404
(421.919)
383,136
-•
1.290.000 (1.293.076)
380.060
(41,859)
84.596
42.737
2.109 500 268 798
632.572
106.350 347.051 825,806 14.495
360.584
4.665.158
1.340,483
300,799 2.120 754
289.237 278.380 349.187
473.135 150.201
5.302.176
(637,020)
718,136 (224,728)
66,000 1 290,000
[1.293.076)
576,332
(60,688)
5.469.215
5.408.527
*See notes to finanaal statements 48
ST MARTIN PARISH GOVERNMENT St Martmville. Louisiana
ALL NONMAJOR SPECIAL REVENUE FUNDS Combining Balance Sheet December 31. 2012
schedule 5
ASSETS
Cash and cash equivalents
Revenue receivables
Due from other lunds
TOTAL ASSETS
Equiprtient TechnoloQV
-
292,962
292.962
Tourist Commission
224.452
1.034.053
1,258.505
Judioal Fund
18 305
149 800
702.979
871,084
Dnjg Court
104 634
.
104.634
Cecilia Technology
Center
1
2 417
.
2.418
Courthouse Maintenance
496 453
10.390
506.843
Health Unit Maintenance
50 489
758.475
1.054,443
1.863.407
LIABILITIES & FUND BALANCES
LIABILITIES Accounts Payable
Accrued liabilities
Due to other funds
Other liabtlities
Deferred revenues
Total Liabilities
FUND BAl_ANCES Restncted for Other general govemment Public worits Culture and recreation Economic development Health and welfare
Committed to Other general govemment Public works
Assigned to Economic development
Unassigned
Total Fund Balance
TOTAL LIABILITIES AND FUND BALANCES
200
200
292 762
14.612
946
9 940
157 045
610
14 203
5 241
92.624
25.498
1.233.007
292.762 1.233.007
292.962 1,258,505
157.655
713.429
713,429
871,084
112,068
(7,434)
(7,434)
104,634
320
28 626
28,946
(26,526)
(26,528)
2,418
28,376
1 912
355 984
18 061
20.418
424,751
26,970
9 051
1.109 250
27 192
30,946
1.203.409
82 092
82.092
506.643
659,998
659.998
1.863.407
See notes to Ttnancial statements 49
Schedule 5(Continued)
Summer Nutntion
Recreation Maintenance
Industnal Parte '
Water/Waste Recreation Distnct #1
Disaster Assistance Total
30
54,931
54,961
300.804
46.974
347.778
446.226
913.470
1.359.696
104,877
443,139
,548,016
468,919
468,919
68 825
2,588.138
5,022.260
7,679.223
54.961
54,961
54.961
3 678
787
10.654
19.236
34.355
313.423
313.423
347,778
14.643
2 423
15.728
32,794
1.326 902
1.326,902
1.359.696
15,076
15,076
532 940
532,940
548,016
468 919
468.919
468.919
260 047
20.970
1 611 500
71,635
70,600
2,034,752
82 092 468 919 846.363
1.326.902 714.959
713.429 292,762
1 233 007 (33.962)
5.644,471
7.679,223
50
ST MARTIN PARISH GOVERNMENT St Martinvllle. Louisiana
ALL NONMAJOR SPECIAL REVENUE FUNDS Combining Schedule of Revenues Expenditures,
and Changes tn Fund Balances For the Year Ended December 31 2012
REVENUES Taxes - ad valorem Sales tax/Hotel lax Intergovemmental revenues pedBfal Funds.
Federal grants State Funds.
Schedule 6
Equjprl^ent Technoloov
Tounst Comrntssion
Judicial Fund
Drug Court
Cecilia Technology
Center Courthouse Maintenance
Health Unit Maintenance
268 798
247 854
504 263 759 152
149.213
State revenue shanng(net) Other state funds
Fees charges & commissions for service Use of money & property Other revenues
TOTAL REVENUES
EXPENDITURES General govemment Public works Health and welfare Culture and recreation Economic development & assistance Capital outlay Debt service
Pnncipal Interest and bank charges
TOTAL EXPENDITURES
EXCESS/{DEFIC1ENCY) OF REVENUES OVER EXPENDITURES
OTHER FINANCINg S0URCES/(U5ES) Operating transfers in Operating transfers out Proceeds from sale of fixed assets Proceeds from capital leases
TOTAL OTHER FINANCING SOURCES/{USES)
NET CHANGE IN FUND BALANCES
FUND BALANCES-BEGINNING OF YEAR
FUND BALANCES-END OF YEAR
--
17 440
186.900
168.135 20.797
393.272
(393.272)
320,000
-86 000
-
406,000
12 728
280.034
292.762
187 543
-168,072
624.413
3 000
,
274.848
.
277,848
346.565
-(1.000)
(1.000)
345 565
887.442
1.233,007
584 974
-168,245
753.219
716.990
.
_
716,990
36.229
.
.
-
36.229
677.200
713,429
154,388 71.194
150
473,586
6 000
. 471,748
_
477.748
(4,162)
.
.
(4.162)
(3.272)
(7,434)
.
3.532
-
3,532
(3,532)
-
.
(3 532)
(22,996)
(26.528)
31.042
53 1.210
-
536,568
509.421
-
-
. 509.421
27.147
-
-
27 147
54.945
82.092
46.427 5.120
30.819 6.996
10.950
1.008,677
46.573
1 111 707
1.158.280
(149.603)
(156.814)
(156.814)
(305.417)
966.415
859.998
'See notes to finanaal statements 51
Schedule 6(continued)
Summer Nutntion
Recreation Maintenance
297.401
Industnal Park
WaterAVaste
439.065
Recreation District #1
109 619
Disaster Assistance Total
2.109 500 268.798
128.327 98 998 624.392
1 415
129.742
110 828
28.881
11,932 5.366 680
344,260
23.154
264 010
125 419 839 -
565.323
35 345
426.471
-
84
109,703
5 227
98.996
49.922
106.350 347.051 825.808 14 495
348.097
4.644.489
1 340.483 67 362
2 120.754 289 237 278 380 186.900
110.828
18.914
-
18.914
36.047
54.961
307,164
37,096
10,000 (22 686)
(12,686)
24,410
269,013
313.423
461.816
103,507
(1 790)
(1.790)
101.717
1.225.185
1,326 902
5.227
104.476
5,000 (42 438)
(37.438)
67,038
465.902
532.940
49.922
49.076
49 076
419.843
468.919
168.135 20,797
4.472,048
172,441
335.000 (224.728) 86 000
196.272
368.713
5.275,758
5,644,471
52
ST MARTIN PARISH GOVERNMENT St Martinvllle. Louisiana
ALL NONMAJOR CAPITAL PROJECT FUNDS Combining Balance Sheet. December 31 2012
Schedule 7
AS5ETS
Cash and cash equivalents
Receivables
Due from other funds
TOTAL ASSETS
LIABILITIES & FUND BALANCES
LIABILITIES Accounts payable
Due to other funds
Total Liabilities
FUND BAUNCES
Committed to capital outlay
Unassigned
Total Fund Balance
TOTAL LIABILITIES AND FUND BALANCES
Recreation District #1
Constmction
15 886
-.
15,886
25
84,756
84.781
(68.895)
(68.895)
15.886
LCDBG Constaiction
42 630
-.
42,630
-
252.416
252.416
(209.786)
(209.786)
42.630
Total
58.516
58.516
25
337,172
337,197
(278.681)
(278.681)
58.516
'See notes to financial slatements 53
ST MARTIN PARISH GOVERNMENT St Martinvllle, Louisiana
ALL NONMAJOR CAPITAL PROJECT FUNDS Combining Schedule of Revenues. Expenditures,
and Changes in Fund Balances For the Year Ended December 31, 2012
Schedule 8
Recreation Distnct #1
ponstmction LCDBG
Construction Total
REVENUES
Intergovemmental Revenues State Grants Federal Grants-LCDBG 8 160 8 180
Use of money & property
Other revenues
TOTAL REVENUES
EXPENDITURES
Public works
Capital outlay
TOTAL EXPENDITURES
EXCESS/(DEFICIENCY) OF REVENUES OVER EXPENDITURES
OTHER FINANCING SOURCES/(USES) Operating transfers out Operating transfers In
TOTAL OTHER FINANCING SOURCES/(USES)
NET CHANGE IN FUND BALANCES
FUND BALANCES-BEGINNING OF YEAR
FUND BALANCES-END OF YEAR
-.
233.437
.
233.437
(233.437)
-
(233 437)
164,542
(68,695)
2
8.182
-
162.287
162.287
(154.105)
-
(154 105)
(55.681)
(209,786)
8,182
233.437
162.287
395,724
(387.542)
(387 542)
108.861
(278.681)
*5ee notes to nnancial statements 54
ST MARTIN PARISH GOVERNMENT St Martinvllle, Louisiana
ALL NONMAJOR DEBT SERVICE FUNDS Combining Balance Sheet December 31. 2012
Schedule 9
ASSETS
Cash and cash equivalents
Revenue receivables
Due from other funds
TOTAL ASSETS
LIABILITIES & FUND BALANCES
LIABILITIES Due to other funds
Other tiabililies
Total Liabilities
FUND BALANCES
Restncted for debt service
Assigned to debt service
Total Fund Balances
TOTAL LIABILITIES AND FUND BALANCES
Sinking Hwy 90 industrial
Park
-
-
13.481
13.481
-
330
330
13 151
13.151
13.481
Rnnri Distncts
Debt ge^'ce
200
-
6.254
6.454
.
_
1388
5.066
6.454
6.454
Recreation Distnct #1
5inkinfl_
1
-
15.076
15 077
1539
.
1.539
13 538
13.538
15,077
Dist #2 Sales Tax 5inkinq
-
-
9.475
9,475
-
550
550
8 925
8.925
9,475
1991 Cert. Of Indebtedness
_ Sinking
130
539
669
-
.
669
669
669
Total
331
44,825
45,156
1 539
880
2.419
37 002
5,735
42.737
45,156
"See notes to financial statements 55
ST MARTIN PARISH GOVERNMENT St Martinvllle, Louisiana
ALL NONMAJOR DEBT SERVICE FUNDS Combining Schedule of Revenues. Expenditures
and Changes in Fund Balances For the Year Ended December 31 2012
Schedule 10
REVENUES
Taxes - ad valorem
Use of money & pn>perty
Other revenues
TOTAL REVENUES
EXPENDITURES
Debt Service Pnnapal Interest
Other expenditures
TOTAL EXPENDITURES
EXCESS/(DEFICIENCY) OF REVENUES OVER EXPENDITURES
OTHER FINANCING SOURCES/fUSES) Proceeds from bond issue Transfer to refunding bond escrow agent Operating transfers in
TOTAL OTHER FINANCING SOURCES/(USES)
NET CHANGE IN FUND BALANCES
FUND BALANCES-BEGINNING OF YEAR
FUND BALANCES-END OF YEAR
'See notes to financial statements
Sinking-Hwy 90 Industrial
Parit
Road Districts Debt Sen/Ice
Recreation District #1
Sinking
Dist #2 Sales Tax
Sinkinq
1991 Cert of Indebtedness
Sinking
12.485
12.485
Total
12.485
12.485
25.000
3,904
28.904
(16.419)
(16 419)
29.570
13.151
115.000 5 931
120.931
(120,931)
120.931
120.931
6,454
6.454
25.000 17.438
42.438
(42.438)
42,438
42,438
13.538
13.538
140.000 79,767
22,364
242,131
(242,131)
1,290.000 (1,293,076)
219.767
216.691
(25.440)
34,365
8.925
669
669
305.000 103 136
26.268
434.404
(421,919)
1.290 000 (1.293.076)
383.136
380.060
(41.859)
84,596
42,737
56
ST. MARTIN PARISH POLICE JURY St Martmville, Louisiana
SUPPLEMENTAL INFORMATION SCHEDULES December 31, 2012
COMPENSATION PAID PARISH COUNCILMEN
The schedule of compensation paid to parish councilmen is presented in compliance with House Concurrent Resolution No 54 of the 1979 Session of the Louisiana Legislature Compensation of the parish councilmen is included in the legislative expenditures of the General Fund In accordance with Louisiana Revised Statute 33*1233, the Parish Govemment has elected the monthly payment method of compensation Under this method, the chairman received $800 per month in 2012, and the other councilmen received $800 per month in 2012
57
ST MARTIN PARISH POLICE JURY St. Martmville, Louisiana Schedule 11
Schedule of Compensation Paid Parish Councilmen For the Year Ended December 31, 2012
PARISH COUNCILMEN
Dean Dore* Neil Thibodeaux Lisa Nelson Jill Hebert Jason Willis Clay Courville Craig Gregory Meko Robin Carroll Delahoussaye
2012
TOTAL
$9, 9. 9, 9, 9, 9, 9, 9, 9,
$86,
,600 .600 600 600 600 600 600 600 600
400
^Chairman 1/1/12-12/31/12
58
ST MARTIN PARISH GOVERNMENT St Martinvllle, Louisiana Schedule 12
Schedule of Expenditures of Federal Awards For the Year Ended December 31, 2012
FEDERAL GRANTOR/PASS-THROUGH GRANTOR/PROGRAM TITLE
CFDA NUMBER
CURRENT YEAR EXPENDITURES
DIRECT ASSISTANCE
United States Dept. of Housing and Urban Development-Section 8 Housing Choice Vouchers 14.871 $ 1,122,895
United states Dept. of Housing and Urban Development-Emergency Shelter Grants 14 231
United States Dept. of Homeland Security-Federal Emergency Management Agency-Disaster Assistance 97 039
INDIRECT ASSISTANCE
105,342
98,998
United states Dept of Justice-Passed through
the Louisiana Judicial Branch-Drug Court 16 585 247,854
United States Dept of Housing and Urban Development-Louisiana Office of Community Development-Block Grant-States Program 14 228 8,180
United states Dept. of Agriculture-State of
Louisiana Dept of Education-Summer Food
Service Program 10 559 128,327
United States Dept of Health and Human Services
Louisiana Dept of Health and Hospitals-
Medicaid Title XIX-Kid Med Program 13 714 21,832
United States Dept of Health and Human Services
Louisiana Dept of Health and Hospitals-
Special Supplemental Nutrition Program for
Women, Infants and Children-ARRA 10 557
Total
The accompanying notes are an integral part of this schedule
127,381
$1,860,809
59
ST MARTIN PARISH GOVERNMENT St Martmville, Louisiana
Notes to Schedule of Expenditures of Federal Awards For the Year Ended December 31, 2012
Note 1-Basis of Presentation
The accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the St Martin Parish Government and is presented on the modified accrual basis of accounting, which is described in Note 1 to the financial statements of the Parish Government The information in this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of S t a t e s , Local Governments, and Non-Profi t Organizat ions Therefore, some amounts presented in this schedule may differ from amounts presented m , or used in the preparation of, the basic financial statements
Note 2-Relationship to Financial Statements
Federal awards revenues are reported in the St Martin Parish Government's financial statements as follows
Major Governmental Funds. General Fund $ 105,342 Section 8 Vouchers Fund 1,122,895
Other Governmental Funds Disaster Assistance Fund 98,998 LCDBG Construction Fund 8,180 Drug Court Fund 247,854 Health Unit Maintenance Fund 149,213 Summer Nutrition Fund 128,327
$1,860,809
60
MARAIST & MARAIST CERTIFIED PUBLIC ACCOUNTANTS
(A PARTNERSHIP OP PROFESSlOML ACCOlWTtNQ CORPORATIONS)
1411 N MAIN STREET ST MARHNVILLE, LOUISIANA 70582
CHARLES M MARAIST, CPA * TELEPHONE (337) 394-5571 • FAX* (337)394-1720 REQINA B. MARAIST. CPA * AMERICAN INSTITUTE OF •APROFESSWNALACCOUMnNQCOHPORATlON CERTIFIED PUgXAOCOUMTANTS
LOUISIANA CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER
MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Honorable Guy Cormier, Parish President and the Members of the St. Martin Parish Council
St Martinvllle, Louisiana
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Audi t ing Standards , issued by the Comptroller General of the United States the financial statements of the governmental activities, the business type activities, each major fund, and the aggregate remaining fund information of the St. Martin Parish Government as of and for the year ended December 31, 2012 and the related notes to the financial statements, which collectively comprise the St. Martin Parish Government's basic financial statements, and have issued our report thereon dated September 6, 2013. Our report on the financial statements disclosed that the financial statements include only the financial activities of the primary government and that the financial activities of other component units that form the reporting entity are not included.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the St. Martin Parish Government's internal control over financial reporting(internal control) to determine the audit procedures chat are appropriate m the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the St Martin Parish Government's internal control Accordingly, we do not express an opinion on the effectiveness of the St Martin Parish Government's internal control.
A def ic iency m i n t e r n a l con t ro l exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct misstatements on a timely basis A material weakness is a deficiency, or combination of d e f i c i e n c i e s , m internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A s i g n i f i c a n t de f i c i ency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.
61
Our consideration of the internal control was for the limited purpose described in the first paragraph of this section, and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. Given these limitations, during our audit we did not identify any deficiencies mn internal control that we consider to be material weaknesses However, material weaknesses may exist that have not been identified. We did identify a certain deficiency in internal control, described in the accompanying schedule of findings and questioned costs as item #12/1, that we consider to be a significant deficiency in internal control
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the St Martin Parish Government's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion The results of our tests disclosed two instances of non-compliance that are required to be reported under Government Audi t ing Standards , and which are described m the accompanying schedule of findings and questioned costs as Items #12/2 and #12/3
St. Martin Parish Government's Response to Findings
The Parish Government's response to the findings identified m our audit are described m the accompanying schedule of findings and questioned costs. The Parish Government's response was not subjected to the auditing procedure applied in the audit of the financial statements and, accordingly, we express no opinion on them.
Purpose of this Report
This report i s intended s o l e l y to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the St. Martin Parish Government's internal control or on compliance This report is an integral part of an audit performed m accordance with Governmental Audi t ing Standards in considering the Parish Government's internal control and compliance. This report is intended for the information and use of management, the St. Martin Parish Council Members, others withm the entity and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties Accordingly, this communication is not suitable for any other purpose. Under Louisiana Revised Statute 24 513, this report is distributed by the Legislative Auditor as a public document
MARAIST AND MARAIST CERTIFIED PUBLIC ACCOUNTANTS
September 6, 2013
62
MARAIST & MARAIST CERTIFIED PUBLIC ACCOUNTANTS
(A PARTNERSHIP OF PROFESSIONAL ACCOUNTING CORPORATIONS)
1411 N MAIN STREET ST MARTINVILLE. LOUISIANA 70582
CHARLESM MARAIST,CPA* TELEPHONE (337)394-5571 • FAX (337)394-1720 MEMBERS _ — . . . . — . AMERICAN INSTITUTE OF REQINA B. MARAIST, CPA CERTIFIED PUBUC ACCOUNTANTS • A PROFESSIONAL ACCOUNTTNQ CORPORATION SOCIETY OF
LOUISIANA CERTIFIEO PUBLIC ACCOUNTANTS
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY OMB CIRCULAR A-133
To the Honorable Guy Cormier, Parish President and the Members of the St Martin Parish Council
St. Martinvllle, Louisiana
Report on Compliance for Each Major Federal Program
We have audited the St Martin Parish Government's compliance with the types of compliance requirements described in the OMB C i r c u l a r A-133 Compliance Supplement that could have a direct ana material effect on each of the St. Martin Parish Government's ma3or federal programs for the year ended December 31, 2012 The ma3or federal program of the St. Martin Parish Government is identified m the summary of auditor's results section of the accompanying schedule of findings and questioned costs
Management's Responsibility
Management is responsible for compliance with the requirements of laws, regulations, contracts and grants applicable to its federal program.
Auditor's Responsibility
Our responsibility is to express an opinion on compliance for the St Martin Parish Government's major federal program based on our audit of the compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Audi t ing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of S t a t e s , Local gove rnmen t s , and N o n p r o f i t O r g a n i z a t i o n s Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred An audit includes examining, on a test basis, evidence about the St Martin Parish Government's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances
We believe that our audit provides a reasonable basis for our opinion on compliance for the major federal program However, our audit does not provide a legal determination on the St Martin Parish Government's compliance
63
Opinion on Each Major Federal Program
In our opinion, the St. Martin Parish government complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on its major federal program for the year ended December 31, 2012.
Report on Internal Control Over Compliance
Management of the St. Martin Parish Government is responsible for establishing and maintaining effective internal control over compliance with the types of requirements referred to above. In planning and performing our audit of compliance, we considered the St. Martin Parish Government's internal control over compliance with the types of requirements that could have a direct and material effect on the major federal program in order to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the St Martin Parish Government's internal control over compliance
A def ic iency m i n t e r n a l con t ro l over compliance exists when the design or operation of a control over compliance does not allow management or employees, m the normal course of performing their assigned functions, to prevent or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A m a t e r i a l weakness m i n t e r n a l c o n t r o l o v e r c o m p l i a n c e is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis.
Our consideration of internal control over compliance was for the limited purpose described m the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies m internal control over compliance that we consider to be material weaknesses However, material weaknesses may exist that have not been identified.
The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of OMB Circular A-133. This report is intended for the information and use of management, the St. Martin Parish Council Members, others within the entity, federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Under Louisiana Revised Statute 24:513, this report is distributed by the Legislative Auditor as a public document.
MARAIST AND MARAIST CERTIFIED PUBLIC ACCOUNTANTS
September 6, 2013
64
ST. MARTIN PARISH GOVERNMENT
Schedule of Findings and Questioned Costs
Year Ended December 31, 2012
Section I. Sxommary of Audit Results
1. Since the Parish did not present all of its component units, an adverse opinion was issued for the St. Martin Parish Government as a reporting entity and on its aggregate discretely presented component units; an unqualified opinion was issued on all other opinion units.
2. One significant deficiency relating to internal control over financial reporting was reported in the Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. This deficiency was not deemed to be a material weakness.
3. Two instances of noncompliance relating to the audit of the financial statements were reported in the Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards.
4. No significant deficiencies in internal control relating to the audit of the major programs were disclosed by the audit of the financial statements.
5. An unqualified opinion was issued on compliance for the major program
6. The audit disclosed no audit findings required to be reported under Section 510(a) of Circular A-133.
7. The major program was:
U. S. Department of Housing and Urban Development-Lower Income Housing Assistance Program (CFDA No. 14 871)
8. The dollar threshold used to distinguish between Type A and Type B programs, as described m Section 520(b) of Circular A-133 was $300,000.
9. The auditee did not qualify as a low-risk auditee under Section 530 of Circular A-133.
65
ST. MARTIN PARISH GOVERNMENT
Schedule of Findings and Questioned Costs(Continued) Year Ended December 31, 2012
Section II: Financial Statement Findings
Item 12/1-
Finding and Cause:
As IS common in small organizations, the St. Martin Parish Government does not have a staff person who has the qualifications and training to apply generally accepted accounting principles(GAAP) m preparing its financial statements, including related notes As such management has chosen to engage the auditor to prepare the annual financial statements. This condition is intentional by management based upon the Parish Government's limited administrative personnel, along with the cost effectiveness of acquiring the ability to prepare financial statements in accordance with GAAP. Based on this decision, internal controls over the preparation of the financial statements, including the notes, in accordance with GAAP have not been established. Under generally accepted auditing standards, this represents a significant deficiency in internal controls.
Recommendation and Response
Management has evaluated the cost vs benefit of establishing internal controls over the preparation of financial statements in accordance with GAAP, and determined that it is in the best interests of the Parish Government to outsource this task to its independent auditors, and carefully review the draft financial statements and notes prior to approving them and accepting responsibility for the contents and presentation.
Item 12/2-Noncompliance with LSA-R.S 39.1301
Finding:
The Louisiana Local Government Budget Act requires governments to amend their budget when total actual revenues fail to meet budgeted revenues or actual expenditures exceed total budgeted expenditures by 5% or more. For the year ended December 31, 2012, the General Fund had budget expenditures and interfund transfers in excess of 5% of budgeted amounts. Additionally, the HUD Section 8 Housing Vouchers Fund, had budgeted revenues m excess of actual revenues by an amount in excess of 5%. This is a repeat finding Also, the revised budget format presentation mandated by R S. 39:1305(C)(2)(a) was not employed m the formulation of the annual budget presentation.
Cause.
Noncompliance in this area was primarily due to excessive General Fund expenditures m the final month of the accounting period, coupled with an accrual error m reporting interim revenues used in formulating the final amended revenues budget for the HUD Section 8 Housing Vouchers Fund. Noncompliance in presentation of annual budget as mandated by LSA R.S 39.1305(C)(2) was due to failure to employ an appropriate budget template that conformed to the revised budget statute
66
ST. MARTIN PARISH GOVERNMENT
Schedule of Findings and Questioned Costs(Continued)
Year Ended December 31, 2012
Recommendation and Response:
We recommend, and management agrees, that in the future, the final fiscal year amended budgets will be prepared and adopted in the month immediately following the close of the fiscal year, which will more easily enable management to factor in all transpired actual revenues, expenditures and operating transfers for the completed fiscal year. Also, the parish president will take a more active role in budget formulation and preparation, to further mitigate the need for major budget revisions at year end. In addition, the recommended sample budget formulation template available on the Louisiana Legislative Auditor's website will be employed m future budget computation and presentation
Item 12/3-Noncompliance with LSA-R.S 33 463
Finding
The St. Martin Parish Government did not comply with the requirements of Louisiana Revised Statute 33:463. Annual audited financial reports for parish governmental entities, in accordance with LSA-R.S 33-463, must be filed with the Louisiana Legislative Auditor's Office within six months after the c l o s e of the fiscal year
Cause:
Noncompliance m this area was primarily due to software vendor mandated extensive year end revision to accounting software packages, which resulted in excessive delays in year end closing.
Recommendation and Response
We recommend, and management agrees, that in the future, any planned software upgrades or revisions be undertaken sufficiently in advance of year end, in order to avoid any unanticipated delays in year end closing due to unfamiliarity with, or problems involving accounting software revisions.
Section III: Federal Award Findings and Questioned Costs
There are no matters relating to significant deficiencies, material weaknesses, instances of noncompliance, or questioned costs related to federal awards for the year ended December 31, 2012
67
ST. MARTIN PARISH GOVERNMENT
Summary Schedule of Prior Audit Findings Year Ended December 31, 2012
Section I: Intemal Control and Compliance Material to the Financial Statements
Item 11/1-Internal control over financial statement preparation
STATUS UNRESOLVED
ITEM 11/2-Noncompliance with LSA R.S. 39:1301(Budget compliance)
STATUS• UNRESOLVED
Item 11/3-Noncompliance with LSA R.S. 33 463{Timely report submission)
STATUS: UNRESOLVED
Section II. Internal Control and Compliance Material to Federal Awards
There were no findings involving federal awards for the year ended December 31, 2011.
Section III: Management Letter
There were no matters reported in a separate management letter for the year ended December 31, 2011.
68
MARAIST & MARAIST CERTIFIED PUBLIC ACCOUNTANTS
(A PARTNERSHIP OF PROFESSIONAL ACCOUNTING CORPORATIONS)
1411 N MAIN STREET ST MARTINVILLE. LOUISIANA 70582
CHARLES M MARAIST. CPA • TELEPHONE (337) 394-5571 • FAX (337)394-1720 MEMBERS RFRINAR MAPAICiT TPA • AMERICAN INSTITUTE OF Mtta lNA U MAHAlb I . UKA CERTIFIED PUBUC ACCOUNTANTS • A PROFESSIONAL ACCOUNTING CORPORATION SOCIETY OF
LOUISIANA CERTIFIED PUBUC ACCOUNTANTS
INDEPENDENT ACCOUNTANTS' REPORT ON APPLYING AGREED-UPON PROCEDURES
To the Honorable Guy Cormier, Parish President and the Members of the St Martin Parish Council
St. Martmville, Louisiana
We have performed the procedures enumerated below related to the L o u i s i a n a Tourism Recovery Program(LTRP) allocation as they are a required part of the audit engagement We are required to perform each procedure and report the results, including any exceptions. Management is required to provide a corrective action plan that addresses all exceptions noted For any procedures that do not apply, we have marked "not applicable"
Management of the St. Martin Parish Government is responsible for its financial records, establishing internal controls over financial reporting, and compliance with applicable laws and regulations These procedures were agreed to by management of the St Martin Parish Government, the Louisiana Office of the Lieutenant Governor, and the Louisiana Legislative Auditor solely to assist the users in assessing compliance with the LTRP and certain laws and regulations during the year ended December 31, 2012.
This agreed-upon procedures engagement was performed m accordance with attestation standards established by the American Institute of Certified Public Accountants and applicable standards of Government A u d i t i n g S t a n d a r d s The sufficiency of these procedures is solely the responsibility of the specified users of this report Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose
Our procedures and findings are as follows
A-Administration
1-We inquired of management, and further verified through inspections of program files and documentation, that the St Martin Parish Government(the recipient entity), through its component unit "The St. Martin Parish Tourist Commission" is acting on its own behalf in regards to administration and allocation of LTRP funding.
2-Changes to the Scope of Work and Budget (Not Applicable/No Changes)
3-We inspected the 2012 Q u a r t e r l y E x p e n d i t u r e R e p o r t s for the LTRP program and related supporting documentation, and verified that all reports were prepared and submitted to OLG by the requisite deadline dates
4-We inspected the final expenditure report for the LTRP program and related supporting documentation, and verified that the report was prepared and submitted to OLG by the requisite deadline date
5-We inspected all LTRP files, and have verified that all program reports and related supporting documentation have been adequately preserved and stored
69
B-Expenditures
1-We obtained the 2012 Q u a r t e r l y E x p e n d i t u r e R e p o r t s for the LTRP program, and traced the "Approved Budget Total Amount" colLimn to the approved program budget, and verified amounts by budget category and related expense
2-We obtained copies of all supporting documentation for program expenditures, and traced these amounts to the general ledger, and verified amounts to the "Current Quarterly Expenditures by the Parish" reported on each respective quarterly report.
3-We systematically selected a sample of twenty-five program expenditures, and analyzed each expenditure for (a)compliance with the approved Scope of Work and Budget, as amended, and (b)compliance with all applicable statutory provisions and regulations.
Based upon the above procedures performed, we noted no instances of non-compliance with the approved Scope of Work Budget, nor did we detect any instances of non-compliance with applicable statutory provisions and regulations
We were not engaged to perform, and did not perform, an audit, the objective of which would be the expression of an opinion on management's assertions Accordingly, we do not express such an opinion Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.
This report is intended solely for the use of management of the St. Martin Parish Government, the Office of the Lieutenant Governor, and the Legislative Auditor, and should not be used by those who have not agreed to the procedures and taken responsibility for the sufficiency of the procedures for their purposes. Under Louisiana Revised Statute 24:513, this report is distributed by the Legislative Auditor as a public document.
Maraist s Maraist Certified Public Accountants
September 6, 2013
70
MARAIST & MARAIST CERTIFIED PUBLIC ACCOUNTANTS
(A PARTNERSHIP OF PROFESSIONAL ACCOUNTING CORPORATIONS)
1411 N MAIN STREET ST MARTINVILLE. LOUISIANA 70582
CHARLES M MARAIST. CPA* TELEPHONE (337)394-5571 • FAX {337)394-1720 MEMBERS RPfilWA R MARAIST PPA • AMERICAN INSTTTUTE OF MtUIIMA b MAHAIST. OPA CERTIFIED PUBUC ACCOUNTANTS ' A PROFESSIONAL ACCOUNTINQ CORPORATION SOCIETY OF
LOUISIANA CERTIFIEO PUBUC ACCOUNTANTS
INDEPENDENT ACCOUNTANTS' REPORT ON APPLYING AGREED-UPON PROCEDURE
To the Honorable Guy Cormier, Parish President and the Members of the St Martin Parish Council
St Martmville, Louisiana
We have performed the procedure described in the second paragraph of this report, which was agreed to by the St Martin Parish Government and the U S Department of Housing and Urban Development, Real Estate Assessment Center(REAC), solely to assist them m determining whether the electronic submission of certain information agrees with the related hard copy documents included withm the OMB Circular A-133 reporting package. The St Martin Parish Government is responsible for a c c u r a c y and completeness of the electronic submission. This agreed-upon procedures engagement was performed m accordance with attestation standards established by the American Institute of Certified Public Accountants and applicable standards of Government A u d i t i n g S t a n d a r d s . The sufficiency of these procedures is solely the responsibility of the specified users of this report Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose.
We compared the electronic submission of the items listed in the "UFRS Rule Information" column with the corresponding printed documents listed in the "Hard Copy Documents" column. The results of performance of our agreed-upon procedure indicate agreement or non-agreement of the electronically submitted information and hard copy documents as shown in the attached chart
We were engaged to perform an audit of the financial statements of the St. Martin Parish Government as of and for the year ended December 31, 2012, and have issued our reports thereon dated September 6, 2013 The information in the "Hard Copy Documents" column was included withm the scope, or was a by-product of that audit Further, our opinion on the fair presentation of the supplemental financial data templates dated December 31, 2012, was expressed in relation to the basic financial statements of the St. Martin Parish Government, taken as a whole
A copy of the financial statement package, which includes the auditors' reports, is available m its entirety from the St Martin Parish Government. We have not performed any additional auditing procedures since the date of the aforementioned audit reports Further, we take no responsibility for the security of the information transmitted electronically to the U S Department of Housing and Urban Development, REAC.
71
This report in intended solely for the information and use of the St. Martin Parish Government and the U S. Department of Housing and Urban Development, REAC, and is not intended to be and should not be used by anyone other than these specified parties Although the intended use of this report may be limited, under Louisiana Revised Statute 24.513, this report is distributed by the Legislative Auditor as a public document.
Maraist & Maraist Certified Public Accountants
September 6, 2013
72
ATTACHMENT TO INDEPENDENT ACCOUNTANTS' REPORT ON AGREED-UPON PROCEDURE
UFRS Rule Informatxon
Balance Sheet and Revenue and Expense (data line items 111 to 11210)
Footnotes(data element G5000-010)
Type of Opinion on the FDS(data Element G3100-040)
Hard Copy Document (s) Findings
Financial Statement Data Agrees of Department
Footnotes to audited basic Agrees financial statements of the reporting entity
Auditors' supplemental Agrees report on the FDS
73
St Martin Parish Police Jury (LAI 78)
Breaux Bndge, LA Program Balance Sheet Summary
Submission Type Unaudited/A-133 Fiscal Year End 1
1 i • : j 14 871 Housinfl j 14 DVP Disaster 1 1 Chwce Vouchers ! Voucher Program
i 1 1 i 111 Cash - Unrestncted ! $371,354
! 112 Cash - Restncted - Modernization and Development |
1 113 Cash - Other Restncted 1 $41,927 j 114 Cash - Tenant Secunty Deposits j i 115 Cash - Restncted for Payment of Cun-ent Liabilities
I 100 Total Cash i " •
'• 121 Accounts Receivable - PHA Projects
'< 122 Accounts Receivable - HUD Other Projects
i 124 Accounts Receivable - Other Government
1 $413,281
j
i 1 $0 i
1 1 Total
1 $371,354
1 $41,927
1 $413,281
j i ! : 1 1 ' '
1 _ . i 1 ! 125 Accounts Receivable • Miscellaneous 1
' 126 Accounts Receivable - Tenants 1 1 126 1 Allowance for Doubtful Accounts -Tenants 1
' 126 2 Allowance for Doubtful Accounts - Other 1
j 127 Notes Loans. & Mortgages Receivable - Cun'ent |
! 128 Fraud Recovery |
1 128 1 Allowance for Doubtful Accounts - Fraud j < 129 Accrued Interest Receivable |
1 120 Total Receivables. Net of Allowances for Doubtful Accounts 1 $0
; 1 j 131 Investments - Unrestncted j
1 132 Investments - Restncted
1 135 Investments - Restncted for Payment of Cuaent Liability
! 142 Prepaid Expenses and Other Assets j 143 Inventones
! 143 1 Allowance for Obsolete Inventones 1 144 Inter Program Due From
i 145 Assets Held for Sale
j 150 Total Current Assets
: 1 161 Land 1 162 Buildings
j 163 Furniture, Equipment & Machinery - Dvirellings 164 Fumiture, Equipment & Machinery - Administration
j 165 Leasehold Improvements { 166 Accumulated Depreciation
1 167 Construction in Progress j 168 Infrastnjcture j 160 TotalCapital Assets, Net of Accumulated Depreciation
1 171 Notes, Loans and Mortgages Receivable - Non-Current ' 172 Notes, Loans & Mortgages Receivable - Non Cun-ent - Past i i 173 Grants Receivable - Non Cun-ent {
i i I "
! 1 ! 1
1 $0
i
! $0 1
I ;
i ' 1 !
1 $3,228
$416,509
_..
$59,161
^ -$58,078 "^
i
$1,083 1 1
_...::::"..i i 174 Other Assets j j
! 176 Investments in Joint Ventures !
1 180 Total Non-Cunent Assets |
{
$1,083 T
1 1 1 1 190 Total Assets j
1
311 Bank Overdraft I
312 Accounts Payable <= 90 Days |
313 Accounts Payable >90 Days Past Due |
$417,592 1
1
$0
$0 1
I
$0 r
$6" "]
i r $339,586 j
i 1
1
$3,228
$416,509
$59,161
-$58,078
$1,083
$1,083 j
$417,592 j {
$339,586 i
2/31/2012
j
i J
1 I
-i ! i J \
1. •
i
74
St Martin Parish Police Jury (LA178) Breausc Bndge. LA
Program Balance Sheet Summary
Submission Type Unaudited/A-133 Fiscal Year End 12/31/2012
i ; ! i
i 321 Accnjed Wage/Payroll Taxes Payable
i 1
j 14 671 Housing | 14 DVP Disaster 1 Choice Vouchers j Voucher Prooram
1 \ 1 1
1 Total
i 1 _ _.
1322 Accrued Compensated Absences - Current Portion I $4,188 ! | $4,188 i
i 324 Accrued Contingency Liability
1 325 Accrued Interest Payable
f 331 Accounts Payable - HUD PHA Programs
: 332 Account Payable - PHA Projects 1 333 Accounts Payable - Other Government
1 341 Tenant Secunty Deposits
j 342 Defened Revenues
1 343 Cunent Portion of Long-term Debt - Capital
1 344 Cun-ent Portion of Long-temi Debt - Operating Bonx)Wings i 345 Other Cun-ent Liabilities
} 346 Accrued Liabilities - Other j 347 Inter Program - Due To
; 348 Loan Liability - Cunent
1 310 Total Cufrent Liabilities
1 ; 351 Long-term Debt, Net of Current - Capital Projects/Mortgage
1 352 Long-temi Debt, Net of Current - Operating Bon-owings
j 353 Non-current Liabilities - Other i 354 Accrued Compensated Absences - Non Current
! 355 Loan Liability - Non Current ' 1 356 FASB 5 Liabilities |
1 357 Accmed Pension and OPEB Liabilities | i 350 Total Non-Current Liabilities 1
1 - i 1 300 Total Liabilities |
1 1 1 508 1 Invested In Capital Assets, Net of Related Debt | i 511 1 Restncted Net Assets 1
1
j $17,382
1
;
1 1
i
{ t— !
i !
1 i
1 I I $17,382 i
1 1 1 1 1 1 y—• • 1 t ; }• - - 1
i •
i i 1
$361,156 ! $0 j
1 -1
1 $12,565 1 "̂
f i
I
$12,565 ! $0 1 i •" " •• ~l
$373,721 i $0 j
$1,083 {
$41,927 ! ! 512 1 Unrestncted Net Assets 1 $861 ]
513 Total Equity/Net Assets \ $43,871 1
600 Total Liabilities and Equity/Net Assets j $417 592 \
$0 1 $0 !
$0 I
! $361,156 J
! { 1
"••• • 1
$12,565 n
i
$12,565 j
$373,721 j
$1,083 1
$41,927 "!
$861 1 $43,871 j
$417,592 1
75
St Martin Parish Police Jury (I_A178) Breaux Bndge, LA
Program Revenue and Expense Summary
Submission Type Unaudited/A-133 Fiscal Year End 12/31/2012
I
I
1 70300 Net Tenant Rental Revenue
i 70400 Tenant Revenue - Other
1 70500 Total Tenant Revenue
1 i 70600 HUD PHA Operating Grants
i 70610 Capital Grants 70710 Management Fee
70720 Asset Management Fee
r ••• •
1 14 671 Housing j Choica Vouchers
•
1 14 DVP Disaster : Voucher Profiram
i 1 1
$0
I $1,078,159
j 70730 Book Keeping Fee |
1 70740 Front Line Senflce Fee i 70750 Other Fees
1 $0
K915
' 1
i i L . ........ _
• 70700 Total Fee Revenue 1 j
1 70800 Other Govemment Grants j [
I 71100 Investment Income - Unrestncted i
i 71200 Mortgage Interest Income i
i 71300 Proceeds from Disposition of Assets Held for Sa(e
171310 Cost of Sale of Assets 171400 Fraud Recovery
.71500 Other Revenue
71600 Gain or Loss on Sale of Capital Assets 72000 Investment Income - Restncted 70000 Total Revenue
1 91100 Administrative Salanes 91200 Auditing Fees
1 91300 Management Fee = 91310 Book-keeping Fee 91400 Advertising and Marketing
91500 Employee Benefit contnbutions - Administrative 91600 Office Expenses '
1 91700 Legal Expense 1
i ! 1
$12,592
-$20,917 $183 1
$1,070,017
" - -$115,894
$206
$48,138
$22,484
1 K915
. —,
- " 191800 Travel i $2,209
91810 Allocated Overtiead i 91900 Other
91000 Total Operating - Administrative $188,931 i
92000 Asset Management Fee } 1 92100 Tenant Services - Salanes j 92200 Relocation Costs
92300 Employee Benefit Contnbutions - Tenant Services ! 92400 Tenant Services - Other
92500 Total Tenant Sen/ices ? 7 ••
1 93100 Water
i
$0 i ~f
"" 1 [93200 Qectnaty '
1 93300 Gas
i 93400 Fuel ^93500 Labor
93600 Sewer
' 93700 Employee Benefit Contnbutions - Utilities 93800 Other Utilities Expense
$0
$0 *•
1 r ! i
i
1 j Total
• $0
$1,083,074
i
1
i
1
i 1
•
1 -I
:
$12,592 j
-$20,917 $183
$1,074,932
$115,894
^.... _... __..
$206
$48,138 "̂ $22,484
$2,209
$188,931
$0 I
i
76
St Martin Parish Police Jury (LA178) Breaux Bndge. LA
Program Revenue and Expense Summary
Submission Type Unaudited/A-133
i \
1
1 93000 Total Utilities
i i 94100 Ordina/y Maintenance and Operations - Labor 1 94200 Ondmary Maintenance and Operations - Matenals and
1 94300 Ordinary Maintenance and Operations Contracts
1 94500 Ernployee Benefit Contnbutions - Ordinary Maintenance
I 94000 Total Maintenance
1 1 95100 Protective Services - Labor
1 95200 Protective Services - Other Contract Costs
I 95300 Protective Sen^ices - Other
1 95500 Employee Benefit Contnbutions - Protective Services 1 95000 Total Protective Services
i [96110 Property Insurance
; 96120 Uability Insurance j 96130 Woritmen's Compensation
96140 All Other Insurance
95100 Total insurance Premiums
' 96200 Other General Expenses
1 96210 Compensated Absences 1 96300 Payments in Lieu of Taxes i 96400 Bad debt - Tenant Rents i 96500 Bad debt - Mortgages
! 96600 Bad debt-Other 1 96800 Severance Expense } 96000 Total Other General Expenses
j 96710 Interest of Mortgage (or Bonds) Payable * 96720 Interest on Notes Payable (Short and Long Term) t 96730 Amortization of Bond Issue Costs
96700 Total Interest Expense and Amortization Cost
96900 Total Operating Expenses
. 97000 Excess of Operating Revenue over Operating Expenses
97100 Extraordinary Maintenance 1
97200 Casualty Losses - Non-capitalized | 97300 Housing Assistance Payments 97350 HAP Portability-In
1 97400 Depreaation Expense
1 97500 Fraud Losses i
1 97600 Capital Outlays - Govemmental Funds
f 97700 Debt Pnncipal Payment - Govemmental Funds |
j 97800 Dwelling Units Rent Expense |
1 90000 Total Expenses
1 -: I 10010 Operating Transfer In \
10020 Operating transfer Out 1
10030 Operating Transfers from/to Pnmary Govemment |
i 14 871 Housing 1 Choice Vouchers
1 $0
i $1,175
1 5 ! $1,175
$0
Fiscal Year End 12/31/2012
1 14 DVP Disaster ] Voucher Program
j $0
1
$0 '
1
; i
$0
1 1
$0 1 so j
! $1,187
$1,253
$2,440 _ j
{
$0
$192,546
$877,471 1 1
$o" H
$0
$0
$4,915
i f
$1,055,316
$541 1 "f
$1,248,403 i
I
1
1 $0 1
1
1 Total
i $0
j $1,175 i
$1,175
1 $0
r~'" $0-
! $1,187
$1,253
..__ ._, -"""
$2,440
$0
$192,546
$882,386
1
$1,055,316 1
$541 1
$1,248,403 1
':
-
77
SI Martin Pansh Police Jury {LA178)
Breaux Bndge, LA
Program Revenue and Expense Summary
Submission Type Unaudited/A-133 Fiscal Year End 12/31/2012
=
! . . . .
1 1 1 14 671 Housing | 14 DVPDisastef i Choice Vouchers ! Voucher Program
; 10040 Operating Transfers from/to Component Unit j
i 10050 Proceeds from Notes Loans and Bonds 1
: 10060 Proceeds from Property Sales |
i 10070 Extraordinary Items NetGatn/Loss !
' 10080 Special Items (Net Gam/Loss) | 110091 Inter Project Excess Cash Transfer In | 110092 Inter Project Excess Cash Transfer Out j
1 10093 Transfers between Program and Project - In [
i 10094 Transfers between Project and Program - Out |
; 10100 Total Other financing Sources (Uses) | $0
1 10000 Excess (Deficiency) of Total Revenue Over (Under) Total
} > 11020 Required Annual Debt Pnncipal Payments
! 11030 Beginning Equity 1 11040 Pnor Penod Adjustments, Equity Transfers and Correction
', 11050 Changes tn Compensated At>sence Balance
1 11060 Changes in Contingent Liability Balance
i 11070 Changes in Unrecognized Pension Transition Liability
i 11080 Changes in Speaal Term/Severance Benefits Liability j 11090 Changes in Allowance for Doubtful Accounts - Dwelling
1 11100 Changes in Allowance for Doubtful Accounts - Other
1 11170 Administrative Fee Equity
i 11180 Housing Assistance Payments Equity 1 11190 Unit Months Available 1 11210 Number of Unit Months Leased 1 11270 Excess Cash i
j 11610 Land Purchases !
1 11620 Building Purchases | 1 11630 Furniture & Equipment - Dwelling Purchases
j 11640 Fumiture & Equipment - Administrative Purchases 1 11650 Leasehold Improvements Purchases 1
•11660 Infrastnjcture Purchases j
13510 CFFP DebtService Payments ! 13901 Replacement Housing Factor Funds j
i 1 -$178,386
I $0 j $200,977
$21,280
$1,944
$41,927 i
2766 i 2766 i
1 1
i
1
1
1 $0
$4,915
$0
$16,365
-$21,280
i
1
j Total ! 1 i , 1 i 1 I
1 i ; ! 1
1 $0 1
-$173,471 1
: $0 i
$217,342 1 $0 j
i
1 ] ! 1
$1,944 !
$41,927 1 2766 1 2766 i
f
i 1
.....- ...J
78