Steering Committee Meeting 1 | April 12,...

transcript

Steering Committee Meeting 1 | April 12, 2017

AGENDA

Introductions

2. Process & Schedule Overview

3. Progress Update

4. Next Steps

INTRODUCTIONS

• Community Engagement

• Project Management

• Strategies, Concepts and Priorities

Land Acquisition/Use, Waterfront, Bicycle & Pedestrian Amenities, Street Network, Parking, Vehicle Transportation, Entry, Gateways & Access, Parks, Open Space & Trails

• Implementation Strategy

Brian Kinzelman, Senior PrincipalAndrew Overbeck, PrincipalArin Blair, Planner

OUR pRACTICE

dublin bridge street corridor framework plan march 4, 2013

PLANNING LANdSCAPE ArChITECTUrE UrBAN dESIGN

INTRODUCTIONS

• Building Audit and Strategy

• Space Programming recommendations

• Utilities

• Stormwater Management

pROjECT pROCESS & SChEDUlE

sTeerinG cOMM

iTTee cOM

MUniTy BOArd Of dir

G GrOUp

ORGANIzATION

Working Group: Provides technical guidance throughout the planning process.

Steering Committee: reviews material and serves in an overview and advisory role.

Community: Broad engagement will be facilitated through a variety of methods, including:

• Stakeholders/Focus Groups• Public Workshops• Online Engagement • Interactive Mapping

Board of Directors: reviews material and serves an advisory role as decision-making body.

rOLE OF PLANNING GrOUPS

• Kathy Kettlewell

• hannah Naumoff

• Laurie Switzer

• dale Bissonette

• Christine Brucken

• Kathy dale

• Bill Kinley

• david Blank

• Carol McKinney

• Kurt Geisheimer

• John Starcher

• Phil honsey

• Michelle Cramer

• Kevin Sibbring - Staff Liaison

• randy Snow, chair of Lakeside Chautauqua Board of directors

• Frank Baker, vice-chair of Lakeside Chautauqua Board of directors

• Bill drackett, chair of Lakeside Chautauqua Foundation Board of directors

• Kevin Sibbring, president and CEO, Lakeside Chautauqua

• dan dudley, CFO and COO, Lakeside Chautauqua

• Gretchen Colon, SVP Advancement and Marketing Communications, Lakeside Chautauqua

• Shirley Stary, SVP Programming, Lakeside Chautauqua

plANNING GROUpS

WOrKING GrOUP STEErING COMMITTEE BOArd OF dIrECTOrS• Frank Baker• Steve Bauerle• david Bell• doug Bohl• Larry Brown• William drackett• dan drew• Meredith Egan• John Fleisher• Jennifer Gehrlein• Kurt Geisheimer• Gary George• Bob Grimm• Kristen Jones• david Martin• Jim Meyer• Scot Ocke• Jim petro• Scott rosson• Vernon Shepherd• randy Snow• Jim Switzer• Terry Tomlinson• Yvette Van riper 8

pROCESS

UNDERSTANDINGvISION &

CONCEpT DEvElOpmENT, AppROAChES &

RECOmmENDATIONS

plANNING GROUpS COORDINATION

pRIORITIES, ImplEmENTATION

STRATEGy & ADOpTION

COmmUNITy pARTICIpATION

MASTEr PLANNING PrOCESS OVErVIEW

SChEDUlE

pROjECTUNDERSTANDING

& vISION

CONCEpTUAl STRATEGIES & AppROAChES

RECOmmENDATIONS & mASTER plAN

UNvEIlING & ADOpTION

2017 2018mar may jul sep nov jan mar mayfeb apr jun aug oct dec feb apr

project kickoff & existing conditions analysis

define vision & develop preliminary concepts

finalize, adopt & present

develop implementation strategies & draft master plan

Steering Committee Meeting

Community Workshop

Focus Group Sessions

Working Group Coordination

Board of directors Meeting

Saturday, May 27th Introduction & Ideas Workshop

Saturday, July 22nd Planning Principles & Preliminary Concepts

2017 COmmUNITy WORkShOpS hoover Auditorium 9:30 am to 12:30 pm

SECTION SWITCH SLIDE

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phASE 1pROjECT UNDERSTANDING AND vISIONING: ExISTING CONDITIONS ANAlySIS

DOCUmENT REvIEW: INTERNAl

• 2016 Survey responses

• Conference & Event Planning

• Cottage rental

• Guest Service

• Planning for Lakeside’s Future

• Presidential Conversations

• 2015 Economic Impact Analysis

• Lakeside Business Overlay Zoning district

• Building records—historic and contemporary

• Utility records

• 2016 Strategic Plan Phase II

• hotel Lakeside Feasibility

DOCUmENT REvIEW: ExTERNAl

• danbury Township Land Use Plan, in progress

• danbury high School expansion site plan, in progress

• danbury Township Zoning Map, 2016

• danbury Township Zoning resolution, 2009

• danbury Middle School Safe routes to School Travel Plan, 2013

• Village of Marblehead Trail System Master Plan, 2011

• OdOT Sr 163 roundabout recommendation concept

ExISTING CONDITIONS ANAlySIS• Entry Sequence and Gateways

• Street Network, Parking, Transportation, and Circulation (internal & external)

• Pedestrian and Bicycle Environment

• Community Parks, Open Spaces, and Trails

• Lake Erie Waterfront

• Sustainability

• Utility Infrastructure review (water, sanitary sewer, storm sewer, electrical distribution, natural gas)

• Space & Programming Needs

• Infill Potential

• Adjacent Land Uses and Ownership

• development review Process

• Building Audit 14

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phASE 2CONCEpTUAl STRATEGIES & AppROAChES

CONCEpT DEvElOpmENT

Initial Analysis

Preferred Alternative

Concept Alternatives

Final Plan

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phASE 3RECOmmENDATIONS & mASTER plAN

pREfERRED CONCEpTS & STRATEGIES

• Building Strategy

• Space Needs for Programming

• Street Network, Parking, Transportation and Circulation Strategies

• Entry Sequence, Access and Gateway Strategies

• Adjacent Land Acquisition/Use Strategies

• Waterfront recommendations

• Public Spaces, Parks, and Trails Strategies

• Pedestrian and Bicycle Environment recommendations

• Sustainability recommendations

• Utility Infrastructure recommendations

• development review Process recommendations

• Infill Potential Strategies

ThE LAKESIdE MASTEr PLAN WILL INCLUdE:

ImplEmENTATION plAN

• Capital Improvements List

• Programming Priorities/Project Phasing

• Budgeting and Funding Strategies

• Prioritization Matrix

IMPLEMENTATION STrATEGIES WILL INCLUdE:

CURRENT WORk: COmmUNICATIONS

UNDERSTANDING

• Feb 10 Board meeting discussion

• Feb 15 Stakeholder Interviews

• Mar 3 & 4 Florida Stakeholder Interviews

• Stakeholder Email Survey

• Initial Website activities

• May 27 Community Workshop

asking open-ended questions

taking the time to

listen

facilitating detailed

discussion

building broader understanding

pUblIC ENGAGEmENT

FOCUS GrOUPS PUBLIC WOrKShOPS ONLINE

Key Stakeholders including:

• Full-time residents

• Staff

• County and Township officials

• Business owners

• Key organizations/committees

• Saturday, May 27th, 2017 Introduction & Ideas Workshop

• Saturday, July 22, 2017 Planning Principles & Preliminary Concepts Workshop

• May 2018, date TBd Presenting the Lakeside Chautauqua Master Plan

www.lakesidemasterplan.com

• Survey questions

• Interactive Map

• Project Updates

• Contact form

• Email Sign-up connected to Lakeside email listserv

lISTENING AND lEARNING

BOArd OF dIrECTOrS MEETING

pUblIC ENGAGEmENT

STAKEhOLdEr INTErVIEWS • 10 representatives of local government

• Village of Marblehead

• danbury Township

• Lake Erie Shores & Islands

• Otterbein North Shore

• danbury Local Schools

• 17 Lakeside staff• hospitality

• Programming

• Conference & Events

• Accounting

• Educational Programs

• Guest Services

• Cottage rental

• Municipal Services

• Sales

• rhein Center

• Operations

• human resources

• heritage Society

• L.E.S.S.

• Lakeside gatherings in Florida• Venice / Sarasota

Gathering • Naples / Fort Myers

Gathering 24

pUblIC ENGAGEmENT

COMMUNITY OrGANIZATION GrOUP ENGAGEMENT

LIST OF COMMUNITY OrGANIZATION GrOUPS

• Conducted survey through SurveyMonkey, an online survey platform, and sent a link to all group leaders. Contributory Group leaders distributed survey link to members and group participants.

• The Contributory Group Survey specifically asked questions related to their groups activities, facility usage, needs and challenges.

• In this survey, we combined programming questions and master plan questions together.

• Sampling Size To date: 50 respondents

lakeside Women’s Club (21)

lakeside Tennis Club (17)

Society of Old Salts (11)

lakeside heritage Society* (11)

lakeside Wooden boat Society (11)

lakeside Environmental Stewardship Society (9)

lakeside Guy’s Club (8)

Chautauqua Literary & Scientific Circle (3)

Lakeside Shuffleboard Club (1)

Other: Chautauqua Choir, lpOA (2)

* a focus group was conducted with this group

(n = completing survey; individuals can select more than one group)

pUblIC ENGAGEmENT

WEBSITE

WWW.LAKESIdEMASTErPLAN.COM

• Project, team and timeline information

• Lakeside Chautauqua history

• Process documents including meeting presentations

• Online Activities

• Map

• Survey questions

• Sign up linked to Lakeside contacts

• Public meeting dates linked to Lakeside Calendar

rETUrNING VISITOrS

NEW vISITORS

468TOTAL SESSIONS

SUrVEY rESPONSES including email surveys

WhAT WE ARE ASkING

Given 2016 Strategic Plan Vision: By the sesquicentennial anniversary in 2023, “Lakeside will be known nationally as a model 21st Century Chautauqua community.”

3. What projects and improvements need to be prioritized for completion by 2023 in order to achieve this vision?

Given the 2016 Strategic Plan Goal 1: “Preserve Lakeside’s heritage, traditions and culture...” -and-Objective B: “Strengthen (the) ability to preserve, manage and improve Lakeside’s character...”

1. What are three things that define the character of lakeside? What makes it special and what should be preserved?

2. What are three things that could improve the character of lakeside? What are challenges and issues that this master plan needs to address?

EARly RESUlTS

1. What are three things that define the character of lakeside? What makes it special and what should be preserved?

EARly RESUlTS

2. What are three things that could improve the character of lakeside? What are challenges and issues that this master plan needs to address?

mASTER plAN lENS

recreationarts & cultureeducationreligion

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CURRENT WORk: ANAlySIS

1. Building Audit + Programming

2. Entrance Experience

3. Visitor Experience

4. Streets and Circulation

5. Parks, recreation, Trails

6. Waterfront

7. Parking

8. surrounding context

9. Sustainability + Infrastructure

ANAlySIS

Northern Ave

2nd St

ve Prairie St

Church St

Elliott St

Main St

4th St

6th St

7th St

Harbor Rd.

North Shore Blvd.

l A k E E R I E

1. bUIlDING AUDIT + pROGRAmmING

Lakeside Pavilion

hotel Lakeside

Orchestra hall

Bradley Templeheritage hall

Erie Guest house

Fountain Inn hoover Auditorium

Wo-ho-Mis

Green Gables/Women’s Club

Carroll Building

Four Shops

Wesley Lodge

Welcome Center

Old School

Train Station

houses

Maintenance Building

South Auditorium

Epworth Lodge

Grounds Maintenance Building

hilltop Annex

director’s house

• Physical Condition

• historic or Architectural Significance

• Suitability

• Adaptability

• Cost Estimate 33

FEATUrEd CONTrIBUTING NON-CONTrIBUTING

Outside of boundary• Maintenance Building • Welcome Center• 617 Poplar (house)• 625 Poplar (house)

hISTORIC SIGNIfICANCE

Non-Contributing Structures

• Grounds Maintenance• Wesley Lodge• Fountain Inn (Addition)• Lakeside Pavilion

featured Structures• hotel Lakeside• hoover Auditorium• Orchestra hall• Bradley Temple• heritage hall• Wo-ho-Mis• Green Gables• Fountain Inn (1920’s portion)• South Auditorium• Train depot

Contributing Structures• Carroll Building• Old School• Epworth Lodge• Erie Guest house• dormitory• hilltop house and Annex

Contributing with alteration• Four Shops• director’s house

GOOd TO MOdErATE MOdErATE TO FAIr FAIr TO POOr

• Welcome Center • Train depot• Wesley Lodge • Fountain Inn• Orchestra hall • Bradley Temple• Green Gables • hoover Auditorium

• hotel Lakeside • Lakeside Pavilion• director’s house • Epworth Lodge • heritage hall • 625 Poplar • Four Shops • Carroll Building • Grounds Maintenance Building• 617 Poplar

• South Auditorium • hilltop house and Annex • Old School• Wo-ho-Mis • Maintenance Building• Erie Guest house• dormitory

phySICAl CONDITION

2. ENTRANCE ExpERIENCE

l A k E E R I E

South Gate Entrance Experience

Northern Ave

Prairie St

Church St

Elliott St

Main St

Harbor Rd.

North Shore Blvd.

2nd St

5th St

Service Station

Maintenance Bldg Sub Station rV Campers

l A k E E R I E

South Gate Entrance & Welcome Center

2nd St

5th St

Northern Ave

Prairie St

Church St

Elliott St

Main St

Harbor Rd.

North Shore Blvd.

Welcome Center

South Gate

l A k E E R I E

Second Street West Gate Entrance

Second Street East Gate Entrance

Fifth Street West Gate Entrance

South Gate Entrance & Welcome Center

2nd St

5th St

Northern Ave

Prairie St

Church St

Elliott St

Main St

Harbor Rd.

North Shore Blvd.

3. vISITOR ExpERIENCE

4. STREETS & CIRCUlATION

l A k E E R I E

2nd St

5th St

7th St

Northern Ave

Prairie St

Church St

Elliott St

Main St

Harbor Rd.

North Shore Blvd.

Pedestrian Only

Two-Way Street

One-Way Street40

4. STREETS & CIRCUlATION

Northern Ave

2nd St

ve Prairie St

Church St

Elliott St

Main St

4th St

6th St

7th St

Harbor Rd.

North Shore Blvd.

l A k E E R I E

Complimentary Golf Cart Shuttle ServiceWelcome Center Stop

Shuffleboard Courts Stop Second Street Gate East (Stop Upon request)

Fifth Street Gate East (Stop Upon request)

Chautauqua Park ( Stop Upon request)

hotel Lakeside Stop

hoover Auditorium Stop

5. pARkS, RECREATION, TRAIlS

Northern Ave

2nd St

ve Prairie St

Church St

Elliott St

Main St

4th St

6th St

7th St

Harbor Rd.

North Shore Blvd.

l A k E E R I EPerry Park

Cherry Park Chautauqua Park

Central Park

Nature/Walking Trail

Life Trail Outdoor Wellness Park

Williams Tennis ComplexPool Site

6. WATERfRONT

Northern Ave

2nd St

ve Prairie St

Church St

Elliott St

Main St

4th St

6th St

7th St

Harbor Rd.

North Shore Blvd.

l A k E E R I EPlayground & Tennis Courts

“Ohio’s Most Beautiful Mile”

Central Park

Perry Park

Steele Memorial Bandstand (Gazebo)

Shuffleboard Courts

Children’s Pool

Pavilion

Nature/Walking Trail

hotel Lakeside

Beach & Sailing center

Ohio’s Most Beautiful Mile BoatingLakeside dock43

7. pARkING

Northern Ave

2nd St

ve Prairie St

Church St

Elliott St

Main St

4th St

6th St

7th St

Harbor Rd.

North Shore Blvd.

l A k E E R I Ehotel Lakeside Parking Lot

Fountain Inn Parking Lot

Bradley Temple Parking Lot

Pool Parking Wesley LodgeOutside Fifth Street

Gate (Free 3-hr.)

hoover Auditorium Parking Lot

Train Station

Green space near Lakeside Schoolhouse

South Gate Parking Lotdanbury high

School Parking Lot (specific days in summer season) p

Building-Specific Guest Parking

General Guest Parking

homeowner Parking

Mixed Allowance Parking

Limited Time-Frame Parking

Parking Outside Gates

regular On-Street Parking not Allowed

SLIDE TITLE

danbury high School planned new parking lot, road connection to North Shore Blvd, and cross-country trail

* *Village of Marblehead Park or Public Park land

Other recreation Facility or Greenspace

Lake Erie Coastal Trail and Scenic Byway

Proposed Trail – On road/Shared roadway

Proposed Trail – Paved Shoulder

Proposed Trail – Off road/Multi-Use Path

Nature/Mountain Bike Trail/Cross Country Skiing

Trailhead*

Village of Marblehead Trail System Master Plan

Kelleys Island

Lakeside Chautauqua

LaFarge – Marblehead Quarry

East harbor, Put-in-Bay, North, South & Middle Bass, Perry’s Monument

Marblehead Lighthouse

OdOT recommended roundabout

8. SURROUNDING CONTExT

9. SUSTAINAbIlITy + INfRASTRUCTURE

• Systems in good shape since overhaul in 1990s

• Coming need for comprehensive maintenance program as these improvements age

• Suggest local improvements on project basis (supply line and taps for hotel Lakeside)

• Suggest expanded water supply for fire service

• Original street design was inverted crown: opportunity to revert in scope of any future street improvement projects

• dedicated storm could use more inlets

• Suggest inspection to pinpoint where cleaning could improve localized draining

• Project-specific opportunities (e.g. localized grading, places for rain gardens)

• Supply adequate

• Opportunity for project based improvements; suggest standards for renovation to address each (i.e. drainage, grading, power)

STOrMWATEr

ELECTrIC

WATEr + SANITArY SEWEr

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qUESTIONS? ThANk yOU!

NExT STEpS

• Building audit summary

• Community input and interviews summary

• draft planning principles

• Materials and activities for community workshop May 27

• Set next meeting dates (May 10, July 12, Aug 9)

hOMEWOrK

1. Add two photos and stories to Our Lakeside Story Map

2. Like and Share Lakeside Facebook posts pertaining to the Master Plan

3. Promote May 27 workshop to your network

NExT MEETING

Steering Committee Meeting 1 | April 12,...

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