Sub-Regional Framework for Agency

PlacementsNorth Lincolnshire Council

East Riding of Yorkshire Council

Provider Event – Agenda

Welcome & introduction

Background

Indicative budget

Joint placement statistics

Feedback from children and young people

who are, or have been in care, or attend/

have attended Special School.

Key service requirements: Residential Fostering SEN

How the process would work Benefits to providers Indicative timetable What to do next Key contacts Questions & answers

Background

What we are doing: Implementing a formal approach to procuring

agency placements from the market place. Will be a 3 year framework, with an option to

extend for an additional 12 months. Once accepted onto the framework,

individual requirements will be requested separately by East Riding and North Lincolnshire councils.

Background Cont ..

Why we are doing this: We are obligated to comply with

procurement regulations and legal requirements.

Continue to develop working relationships with providers to achieve positive outcomes for children and young people.

Key Points: We only go to market if the need cannot be

met internally; National drive, and usually in children and

young people’s best interest, for placements to be as close to home as possible, where appropriate;

The majority of our external placements are within or just outside our Local Authority area;

Indicative Budget

Please note the above information does not reflect the actual spend.

Annual Budget Allocation for Agency Placements

North Lincolnshire

East Riding TOTAL BUDGET

Residential Social Care Placements £ 641,370 £ 1,246,000 £ 1,887,370 Residential SEN/Disability Placements £ 234,227 £ 1,024,000 £ 1,258,227 Independent Schools Placements £ 3,667,340 £ 2,526,130 £ 6,193,470 Foster Care Placements £ 947,640 £ 1,697,000 £ 2,644,640 LA TOTALS £ 5,490,577 £ 6,493,130 £ 11,983,707

Breakdown of Budget

16%

10%

52%

22%Residential Social CarePlacements

Residential SEN/DisabilityPlacements

Independent SchoolsPlacements

Foster Care Placements

Joint Placement Statistics Residential Care

14 places within 30 miles from LA boundary 6 places more than 30 miles from LA boundary

Foster Care 88 places within 30 miles from LA boundary 4 places more than 30 miles from LA boundary

Special Schools 53 in county placements 77 out of county placements

Boundary % - Residential

70%

30%

More than 30 Miles from LA Boundary

Within 30 Miles of LA Boundary

Boundary % - Foster Care

96%

4%

Within 30 Miles of LA Boundary

More than 30 Miles from LA Boundary

In/Out of County % - SEN

* Please note that the % breakdown on SEN does not fall into the ’30 mile’ boundary as measured for Residential and Foster Care.

41%

59%

In County Placements

Out of County Placements

New Placements Jan - Dec 2012

13

56

26

Foster Care (56)

Special Schools (26)

Residential Care (13)

Feedback from children & young people

Joint CYP participation event. Genuine and meaningful, ensuring that

CYP’s views are heard. Views and values will be incorporated into

the service specifications. Young people will be involved in tender

evaluations.

Residential Placements

We require providers to have: Good quality provision (registered with Ofsted) Local Provision Choice Value for money Trained and competent staff Placement stability Positive Outcomes for young people Evidence of good practice Adhere to Safeguarding practice and Safer

Recruitment processes May include education

Residential Cont …

Types of Provision Required: Male/Female/Mixed/Solo

Current Needs: Attachment Issues Autism Aspergers Sexualised Behaviour Challenging Behaviour Therapeutic Needs

Foster Placements

Currently we require the following type of fostering placements: Emergency Short term Long term Short breaks Parent & Child placements Assessment (potential future need)

Foster Cont …

We require providers to have: Local provision Good Quality provision – adhering to fostering

National Minimum Standards and regulations Trained and competent foster carers Good matching processes Good recruitment and assessment processes Adhere to Safeguarding practice and Safer

Recruitment processes Value for Money Placement stability

SEN Placements

Relates to placements in independent/non-maintained special school provision

Ideally aim to place pupils in day placements locally, but due to complexity of need/distance from home, some placements are residential

Service spec to be developed as part of this process Placements must be able to meet needs as identified

in the Statement of SEN Main needs in relation to SEN Placements -

BESD/ASC.

SEN – North Lincolnshire

Current number of pupils placed in independent/non-maintained sector – 74

18 pupils were placed in the last 12 months (24%) Number of day placements – 41 (55%) Number of residential placements – 33 (45%) Of those in residential provision – 26 are in 38 week

provision (79%), 7 are in 52 week provision (21%) Number of in county placements – 34 (46%) Number in out of county placements – 40 (54%)

SEN – East Riding

Current number of pupils placed in independent/non- maintained sector – 56

4 pupils were placed in the last 12 months (7%) Number of day placements – 38 (68%) Number of residential placements – 18 (32%) Of those in residential provision – 10 are in 38 week

provision (55%), and 8 are in 52 week provision (45%) Number of in county placements – 19 (34%) Number in out of county placements – 37 (66%)

How the process would work

Submit Application

Evaluate Applications

Successful Applications added to Framework

NLCAward Contract

Joint Process

North Lincolnshire Placement Requests

ER CriteriaApprove or Reject

Application to Join Framework

Individual LA Mini Competition ProcessVia YORtender

East Riding Placement Requests

NLC CriteriaApprove or Reject

ERAward Contract

Individual LA

Process

Benefits to providers

One application process for both local authorities;

Providers on the framework will be the first port of call for accessing opportunities;

Open and transparent process; Future commissioning of placements

will follow a formal process.

Indicative timetable

April – Launch tender May – Responses In May to June – Evaluations June to July – Provider interviews

(if required) August – Approval process September – Contract award

What to do next: Ensure you are registered on NLC electronic

tendering system, to download information from today: www.yortender.co.uk

On home page, there is a link to ‘Supplier Registration’ on left hand side.

Contract ID for this information:

YORE-94HKPF When tender is launched, it will be a new

procurement with new contract ID.

Key Contacts

North Lincolnshire Council: Residential/Fostering - Haydee Barrett – 01724 296380

haydee.barrett@northlincs.gov.uk SEN - Sheena Byron – 01724 297148

sheena.byron@northlincs.gov.uk

East Riding Council: Residential/Fostering – John Hunter – 01482 396495

john.hunter@eastriding.gov.uk SEN – Annette Benstead – 01482 392161

annette.benstead@eastriding.gov.uk

Questions & Answers