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Slough Refugee: Support
Financial Review for the year ended 31st March 2018
SRS recovered well from a challenging year and. ended 20'17-18 in a strong financial position with a
diverse grant funding base, steady service provision income streams and continued support though
private donations.
Our. total costs were f124,558, of which f80,800 (659o) was for;paid staff, a similar level to last year. Staf
training and volunteer costs carne to E3,195.
Our grant funding of f58,192 was provided by 10different organisations. This amounted to about 65% o
the. funding we received last year, when we were still in receipt. of the large Big Lottery fund, Our self-
gen'crated income has risen to f98,518-this includes f72,739 of service provision funding and over .
f24,186 of donations and fundraising efforts.
We began the year'with f102,310carried'forward and as:;at the 31"March 2018 our funds totalled over
f127,850- a significant increase. Our funding outlook for;the coming year is positive and we are
continuing to seek new funding and donations for the coming years.
— —:: —It is-SRS's policy to hold a Designated-Contingency Fund, so that in the event of a significant reduction in
income, SRS is able to-meet-its-financial obligations to staff, -the-landlord, and other parties, with an
orderly reduction in activities. It currently. stands at f8,337 and will be reviewed in the current financial
year. Our general reserve for contingencies remains at ES;000.
The Management Committee has reviewed these accounts and are in agreement that these reflect an
accurate picture of SRS's financial affairs at the end of March 2018.
Jean Kelly, Chair Michell Boundy
~cA" ~
Slough Refugee Support
31March 2018
I have reviewed the accounts prepared for the year ended 31 March 2018 for Slough RefugeeSupport. .
I have not completed a full audit or double check of the controls, expense analysis ortransactions. However, I was able to check for consistency and:cross check the working papersthe charity uses for the preparation of their accounts and validate key balances on the BalanceSheet. The purpose of this is to double check accuracy. Based on this review:-
s the main bank account appears to be reconciled regularly;~ the Balance Sheet has supporting reconciliations with detailed supporting back-up;~ there is full analysis of the income and expenditure, split out by fund where necessary to
show how ring-fenced funds are spent.
My comments are as follows:-' Accounting, bool=keeping and prime entry is recorded in Excel. The charity will bene6t
from tighter controls once the accounting software implemented in 2018 is in place.~ There appears to be a small discrepancy between the Gift Aid amount in the accounts
and the supporting documentation, however this does not appear to be material.
I hope this helps.
As such, I bdieve the accounts represent a true and fair view as of 31 March 2018
Please do not hesitate to contact me if you have:any queries.
Kind regards,
Katherine Beesley
My Controller Limited
Statement of Financial Activities
Year Ended 31st March 2018Notes Total 2018 Toial 2017 Total 2016 Total 2015
Incomin Resources
Generated Income
Grant Income
Transfers (gross from General Fund)
'. 98,518 53,591-.58,129 . 89,268
50 5,602
16,738 . 11,24'
96,831:85,07!6
Total. incoming Resources 156,697 148,461 113,575 96,31
Resources Ex endedCharitable Activities - direct costs
Charitable Activities - indirect costsGovernance Costs
'94,926 - 107,397 131,129 129,06'28,840
792 ' 908 1,953 1,53'
Total:Resources Expended
Net Resources before transfers
Gross transfers between funds (back to general fund)
5&6 124,558 108,305 133,082 130,59'
32,139 40,156 - 19,507 - 34,28i
'
2,751 - 5,397
Net movement in funds 29,388 . 34,759 - 19,507 - 34,28)
Total funds brought forward (opening balance)
Total Funds Carried forvvard
98,462 . 67,551 90,562 125,70:.
127,850 102,310 71,055 ' 91,423
; Balance SheetAt 31st March 2018
Notes Total 2018 Total 2017:Total 2018 Total 2015
Fixed assets
: Tangible assets
: Current assets
5,560 1,407 2.173 35
:: Debtors
, Cashatbankanginhand2,820
123,6814,422 .
P8,4623,572
67,5523,78
89,63
126,501 102,884 . 71,124 93,41
'Creditors (falling due within one year) 9 -4,212 -1,590 . .-2,241 -2,34
Net current assets 122,290 . 101,294' 91,06
Total net assets 127,850 102,701 71,056 91,42
Funds of the charity 2 (j)
: Unrestricted funds' Generalfund' Designated contingency. fund. Emergency Fund
53,648 49,633 35,829 55,89
8,337 8,337 14,300 14,30
5,000 5,000 5,000
66,985 62,970 55,129 70,19
Restricted income funds'
Family Support Project Fund'
Welfare fund
STEPS fund —Big Lottery funding
Awards for All (capital)
Advice 5Support
Employment Project
Syrian Resettlement
Rentend Facilities Fund (lVM)General AB Charitable Funding
39,731 15,926 21,2i
9084318
, 04,169
Historic Funding streams have been split1,005
out across more individual funds-426
29,373
2,342
15,000
60,865
Total funds 127,850 102,701 71,055 91,4l
Notes to the accounts
1.Basis of Preparation
These accounts have been prepared in'accordance with the Staterrient of Re'commended Practice 2015
under:Financial Reporting Standards for Smallertntities (FRSSE SORP). .
2. Accounting Policies
a) Recognition of incoming resources\
These.are in'eluded in the Statement of Financial-Activities (SoFA) when:
- '. The charity becomes entitled to the resources
-: The trustees are virtually certain they will receive the resources, ,and
- . The monetary. value can be measured with sufficient reliability.'
b) Incoming resources with related expenditure
Where incoming resources have related expenditure (as with contract income) the incoming resources
and related expenditure are reported gross in the SoFA.
c) Tax reclaims on donations and gifts
Incoming resources from tax reclaims are included in the SoFA at the same time as the gift tp which they
relate,
-d) Coritractual-income
This is included in the SoFA when the service payments have beenmade.
The value of any volunteer help received is not included in the accounts but is described in the trustees'
annual report.
f) Governance costs iriclude:
preparation and examination of statutory accounts and the annual report
trustee meetings
trustee Indeninity insurance
any legal advice to trustees on governance or constitutional matters
g) Support costs
Support costs include. central functions and have been allocated to activity cost categories on a basis
consistent with the use of resources.
h) Tangible fixed assets
i) .Leased assets
Rentals applicable to operatirig leases where substantially all the benefits and risks of ownership remain
with the lessor are charged on a straight-line basis over the lease term. SRS only has one item in this
category -our photocopier.
j) Funds structure
The charity has restricted and unrestricted income fundg.
The unrestricted fund is a general reserve fund built up over the years from undesignated grant furlding
and funding to cover core costs specifically. Transfers ar'e made from this fund to meet expenditure in threstricted funds where other funding is. not available. Such transfers are always agreed by theManagement Committee. In this financial year, no net transfers were needed. (The fund is used in year ti
manage cash-flow and an amount of f50 remains to bq adjusted for. )
included within unrestricted funds is a Designated Contingency Fund, to which allocations are made
periodically by the Management Committee. The Designated Contingency Fund is a safeguarded amount
to be used to cover redundancy and other costs in the event of the closure or down-sizing of theorganisation. The current level of:the fund stands at E8,337.SRS also maintains a separate Emergericy
Fund of f5,000 to cover unexpected emergencies.
SRS has a small capital fund created solely by an 'Awards for All' grant through the Big Lottery. It is ring-
fenced capital funding for the installation and fit-.out of a porta cabin to provide additional space forclasses, creche and advice provision. Some of this was spent in this financial year.
Granting funding solely. for core c'osts comes from two sources - AB Charitable Trust and from the Thame
Valley Methodist Church. The latter paid specifically for SRS rent and facilities for the year.
k) SRS's main activities are
1. direct advice and support services on asylum seeking and related mattersa. This primaiily involves running a 'drop, in' centre which helps asylum seekers and
refugees living in'Slough to adjust to life in the LIK, to achieve their rights and
entitlements„and to settle with dignity. This work is paid for by Slough Prevention
Alliance Community Engagement (SPACE) fund, donations and fundraising.
2. employment training and supporta. This involves running a.'Job Club' which assists clients in preparing for and applying. for
employment and training. This is supported by grant funding from the charitable
organisations Allen Lane and Hilden, and from the Building Better Opportunities fund.
3. family support
a. This involves running a creche, and associated sports and social events for families. It alsi
has a development strand - providing English and citizenship classes, sewing classes,setting up and management of an allotment, cooking classes and FGM education. This is
supported by gra'nt funding from BBCChildren in Need, Mars in the Community,Rcsrkchiro rnmmiinitu i=nsinrl~tinn +ha c~faht ('ANNllhl+LI 'shtl l I'IN D
4. holistic support services for the. 'government's Syrian Resettlement Programme
a. This involves working holisticAly with a number of Syrian families helping them set up
their h'ome, access language and education facilities, and medical and employment .services. This work is furided by central government in response to the crisis in Syria and
is paid though Slough Borough Council. The first Syrian fa'mily arrived in the borough:in
December 2016, there are now three in.total. In addition to service provision payments,
Slough Council also provides SRS with a small welfare fund which Supports this work,'
MBoundy
3.VolLintary Income —Grants 2017/18
Income from rants 2017 18
STEPSto settlement ro ect ended 310ctober201AB Charitable Trust
Alien Lane Foundation
ARM TrustBerkshire Community Foundation (SSF)
Big Lottery Fund-
European Soaal Fund
Hilden Charitable Fund
London Legal Trust
Uoyds Bank Foundation
Slough Borough Council
Grant funding 2018
New awards/allocations
E
0
00
000
Grant funding
2017
10,000
4,000
5,50027,'693
6,0005,000
10,100
Grant funding .2016
5,000S,670
54,842
1,4596,000
9,850650
Grantfunding2015
7,0054,28
13,14
Core cosh unrestricted
AB Charitable Trust
Thames Valley Methodist Church
Em lo ent roectAllen Lane Foundation
Building Better Opportunities Fund
Hilden
4,000
1,0500
BBCChildren in Need
NHS Health and Care fund
Berkshire Community Foundation (SSF)
Thames Valley Police fund
Berbhire Community Foundation (MARS community)
1,361
6,850
3,750
9,910 9,610750
~Rafa ra actSafety, Community and Pevention funding 11,026
R~VRP ra actSlough Borough Council - welfare grant 3,093 1,065
~ca ital faaala
Big Lottery Funding - Awards for All 0 10,000
Total S9,268 96,831
~ Syrian Vulnerable Person's Resettlement Programme(1 to 3) assodated welfare grant funding
4. Generated income 2017/18
Gene ted income 2017. Income Income Income Income
generated 2018 generated 2017 generated 2016 generated 201
SVRP1~- Syrian family resettlementSVRP2- Syrian family resettlementSVRP3- Syrian family resettlement
Slough Prevention Alliance Community Engagement'
14,350'
23,254
25,1509,985
9,600
7,500
Other
DBS checks (net of DBSexpenses)Other seivices rendered~~
Badk interest
1,24132528
1,314
55
1,47
Donations
Local faith groups
Individual
Corporate '
Trade Union groups
Friends of SRS
For welfare specifically
Membership subscrlptions
Other reimbursement
5,804
6,74800
9,786708
027
9,70221,4931,505
1,000'1,575
15,368{total)
9,76(total
~Fu dratsla
-Christmas-card sales
Annual Fashion Show .
Other fundraising efforts'~~
33967112
Total 98,518 53,591 16,737 11,24
«SVRP1 - Syrian Vulnerable Person's Resettlement Programme seivice payments for support to the first family (and so on)~~ Portacabin hire
~~~Sponsored walk and dothes sale
'5. Resources Expended 2017/18
Total:2018 Total 2017 Total 2016 Total 2015
Direct costs of charitable activities'
Staff costs - salaries and pensions
Volunteer costs - travel. and subsistence'. Staff and voluhteer training
Welfare payrn'ents to clients
Professional services: Publications and subscriptions
Project activities and events
80,800:
2,664531'
?,30835::
96.3,492
74,454:2,322
3,5392,242
531145
4,614
91,774
2,606
3,623
1,378
1,839347
3,807
80,87
2,57
5,8792'
1,412,76
5,39
' Total direct costs 94,926,'
83,233 101,567 94,42
Su ort.'costs.allocated to charitable activities' Premises
Office administration
Communications (incl. publicity and fundraising)
Depreciation spend in year. Reer'uitment
Payroll services
Other
23,053
3,53313
1,678
0
18,5713,410
769766
0500 64865:
18,168. 4,962
267
128
1,431
18,778,32'
6Z
1,03I
Total indirect costs 28,840'. , 24,164 25,757 29,24
Governance costsCommittee expenses and insurances
Preparation of annual accounts and report
312.4SO
34874
533
1,4201,53,
Total governance costs 792'
1,953 1,53
Total resources expended 124,558 108,305 129,277 125,20
6a. Staff, Trustee arid Voluriteer costs
Staff Trustee and Volunteer costs
'2018 2017 2016 . : 2015
Salaries (incl. NIC & tax)Employer's National Insurance.
Pension costs,Payroll services & distribution costs (BACS)
74,948
2.223
3,629
500
69,545
1,660
3.131767
'85,066
3,961
, 2,746
801
7$,818:2)7682:,643'726
Total paid staff 81,300 75 102'92 575 . 77 955
4
Trustee expensesOther volunteer expensesStaff and volunteer training
02,664
531
342322
3,539
247
1,710
3,623
. 1121,815
5,'875
Total volunteer 3,195 5 895 5 579 7 802
6b. Further breakdown'of some of our non-staff costs
Project activites of f3,492
Premises costs of f23,053
Office Admin of f3,533
Creche & football
Sewing classes
Windsor funfair outing
Volunteer week eventEaster party
TeddyBear picnic
Misc event expensesRent
Maintenance
Lighting and heating
Furniture and equipmentInsurances (Oinsync Insurances)
Office supplies and postageTelephone
Bank charges
.f151f2,670
f116
'f114f58
f378f8,700
f7,090
f1,011f5,293
f958f1,008
f2,100f424
7.Tangible Fixed Assets
Total 2018 %otal 2017 Total 2016
Cost
At 1April 2017Additions
At 31 March 2018
De reciation
At 1April 2017Charge for the yearAt 31March 2018
22,431 - '
5 83128,262
21,023
1 678
22,701,
22,431..0
: 22431
20,257
76621 023
20,1302 301
22 431
19,778479
20 257
This year we spent. some of:the AWARDs capital funding
and bought and kitted out aportacabin. This will give us.more room for class-based
'
activities for adults and
children.
Net Book Values
At 1April 2017Additions
At 31 March 2018
1,408 '
4 1535,561
2,1730
1407
3522 173
. 2 173
8. Debtors and Prepayments
Total 2018 Total 2017 Total 2016 Total 2015
Other debtors
Prepayments
2721.0999.36
3,680
7431,792
1,7801,356
2,425
TOTAL 2,820 4,422 3,572 3,781
9. Creditors and Accruals
Total 2018 Total 2017 Total 2016 . Total 2015
Accruals 4,212 1,590 2,241 2,343
i0. Lease. commitments and contracts
At 31"March 2018 the charity had annual commitments under operating leases, as set out below. This i,
our photocopier rental arrangement.
Total Total Total Tota2018 2017 2016 201!
Operating leases which
expire within two years
E f f
722 986 955
-END-