Supporting Research Data Management in Universities: the Jisc Managing Research Data Programme

Simon HodsonJISC Programme Manager, Managing Research Data

Friday 12 July 2013

Cerif 4 Datasets Workshop, Glasgow

Why is managing research data important?

JISC considers it a priority to support universities in improving the way research data is managed and, where appropriate, made available for reuse.

Research funder policies, legislative frameworks, good practice, open data agenda– The outputs of publicly funded research should be publicly available.– The evidence underpinning research findings should be available for validation– Greater return on investment through reuse of research data

Good data management is good for research – More efficient research process, avoidance of data loss, research benefits of data reuse

Alignment with university missions.– Universities want to provide excellent research infrastructure.– Universities want to have better oversight of research outputs.

Royal SocietyScience as an Open Enterprise Report, 2012

‘how the conduct and communication of science needs to adapt to this new era of information technology’.

‘As a first step towards this intelligent openness, data that underpin a journal article should be made concurrently available in an accessible database. We are now on the brink of an achievable aim: for all science literature to be online, for all of the data to be online and for the two to be interoperable.’

Royal Society June 2012, Science as an Open Enterprise, http://royalsociety.org/policy/projects/science-public-enterprise/report/

Science as an Open Enterprise Report:six key changes

1. a shift away from a research culture where data is viewed as a private preserve;

2. expanding the criteria used to evaluate research to give credit for useful data communication and novel ways of collaborating;

3. the development of common standards for communicating data;

4. mandating intelligent openness for data relevant to published scientific papers;

5. strengthening the cohort of data scientists needed to manage and support the use of digital data (which will also be crucial to the success of private sector data analysis and the government’s Open Data strategy);

6. the development and use of new software tools to automate and simplify the creation and exploitation of datasets.

Royal Society 2012, Science as an Open Enterprise, http://royalsociety.org/policy/projects/science-public-enterprise/report/

EPSRC Research Data Policy Expectations

Policy and expectations: http://www.epsrc.ac.uk/about/standards/researchdata/Pages/policyframework.aspx

Research organisations to have RDM policy, advocacy and support functions. (i, iii) Research data to be effectively managed and curated throughout the life-cycle (viii) Research organisations to maintain public catalogue of research data holdings,

adequate metadata and permanent identifier (v) Publications to indicate how research data can be accessed (ii) Data to be retained for 10 years from last access (vii) Research data management to be adequately resourced from appropriate funding streams

(ix) Roadmap in place by 1 May 2012 Compliance by 1 May 2015

Where should data go?

Digital research data as the new special collections? Sayeed Choudhury, Johns Hopkins

University data repositories as ‘a lender of last resort’? Jeff Heywood, Edinburgh

University of Hull, History of Marine Animal Populations Collection

Institutional data repositories as an elevator for data collections

The Data Pyramid: taken from Royal Society Report, Science as an Open Enterprise: http://royalsociety.org/policy/projects/science-public-enterprise/report/ Jisc MRD Blog on role of institutional data repositories http://researchdata.jiscinvolve.org/wp/2012/08/06/institutional-data-repositories-and-the-curation-hierarchy-reflections-on-the-dcc-icpsr-workshop-at-or2012-and-the-royal-societys-science-as-an-open-enterprise-report/

What is Jisc doing?

Jisc Managing Research Data Programme: developing capacity and good practice– First MRD Programme, 2009-11: http://bit.ly/jiscmrd2009-11 – Selected outputs from the first programme: http://bit.ly/jiscmrd2009-11-outputs – Second JISC MRD Programme, 2011-13: http://bit.ly/jiscmrd2011-13 – Programme Manager Blog: http://researchdata.jiscinvolve.org/

Digital Curation Centre: ‘because good research needs good data’– Advice, guidance, advocacy, training in RDM: http://www.dcc.ac.uk/ – How to Guides: http://www.dcc.ac.uk/resources/how-guides

Janet: Will continue to explore provision of shared services (cloud services etc).

Building Institutional Capacity:Second MRD Programme, 2011-13

Second JISC MRD Programme, 2011-13: http://bit.ly/jiscmrd2011-13

Ownership: High level ownership of the problem, senior manager on steering committee.Sustainability: Large institutional contributions.Develop business cases to sustain work.

Encouraged to reuse outputs from first programme and elsewhere.Mix of pilot projects and embedding projects.Holistic institutional approach to RDM.

Reading, Bristol, BADC

PIMMS http://proj.badc.rl.ac.uk/pimms/blog Subject Specific Metadata

York, ADS SWORD-ARM http://archaeologydataservice.ac.uk/blog/sword-arm/ Subject Specific Deposit/Costing

Glasgow, St. Andrews, Sunderland

CERIF4Datasets http://cerif4datasets.wordpress.com Consortium (CERIF)

Bath Research360 http://blogs.bath.ac.uk/research360/ Single Institution (A1)

Bristol Data.bris http://data.blogs.ilrt.org/project-blog/ Single Institution (A1)

UCA, UAL, GSA, Goldsmiths

KAPTUR http://kaptur.wordpress.com Consortium of Institutions (Creative Arts) (A1)

Essex RD@Essex http://researchdataessex.wordpress.com Single Institution (A1)

Hertfordshire RDTKHerts http://research-data-toolkit.herts.ac.uk Single Institution (A1)

Leeds RoaDMaP http://blog.library.leeds.ac.uk/blog/roadmap Single Institution (A1)

Lincoln Orbital http://orbital.blogs.lincoln.ac.uk Single Institution (A1)

Newcastle iridium http://research.ncl.ac.uk/iridium/ Single Institution (A1)

Nottingham ADMIRe http://admire.jiscinvolve.org/wp/ Single Institution (A1)

UWE UWE RDM Pilot http://blogs.uwe.ac.uk/teams/mrd/default.aspx Single Institution (A1)

Exeter Open Exeter http://blogs.exeter.ac.uk/openexeterrdm/ Single Institution (A2)

Manchester MiSS http://www.miss.manchester.ac.uk Single Institution (A2)

Oxford DaMaRO http://blogs.it.ox.ac.uk/damaro/ Single Institution (A2)

Soton DataPool http://blogs.ecs.soton.ac.uk/datapool/ Single Institution (A2)

RDMRose (Sheffield)

All disciplines, LIS Liaison librarians (PGT and CPD delivery)

http://rdmrose.group.shef.ac.uk

RDMTPA (Hertfordshire)

Physics and astronomy

Postgraduate students, early career researchers

http://research-data-toolkit.herts.ac.uk/tag/rdmtpa/

SoDaMaT (QMUL) Digital music Researchers of all grades http://rdm.c4dm.eecs.qmul.ac.uk/category/project/sodamat

TraD (UEL) Psychology, computer science

Librarians, research support staff, postgraduate students, researchers of all grades

http://www.uel.ac.uk/trad/outputs/resource

Components of research data management support services

RDM Policy and Roadmap Business Plan and Sustainability

Guidance, Training and Support

Research Data Registry

http://www.dcc.ac.uk/resources/how-guides/how-develop-rdm-services

How to Develop RDM Services

Data Management Planning

Selection and RetentionDeposit / Handover

Advocacy, Guidance, Training and Support

RDM Policy and Roadmap

Business Plan and Sustainability

DMPonlineGuidanceTemplates

DataStageAcademic Dropbox

Active Storage

GuidanceGood PracticeCase Studies

SWORD Protocol

Easy Uploader

MetadataIdentifiersGuidance

Coordination

Jisc / Jisc-mediatedProducts

GuidanceGood PracticeCoordination

Research Data Registry

Training and Advocacy Resources

Institutional RDM Support Service Jisc / Jisc-mediatedProducts

Archival Storage

Data Repositories/Catalo

gues

Managing Active Data

Products map to components of RDM support services.Arrows in indicate products delivered.Red arrows out indicates data hosting or metadata transfer to external service.

Institutional data repositories as an elevator for data collections

Research ProjectData Store

InstitutionalData

Repository

Selection/ Triage

DisciplinaryData

Archive

FunderResearchOutputs

InstitutionalData

Catalogue

UK Research Data

Discovery Service

Institutionally Managed

LocallyManaged

UK Research DataDiscovery Service

Pilot Project

National Service

Key MRD Summaries:Programme Report and Benefits Report

MRD Programme Report will summarise outputs and recommendations: follows the structure of the ‘Components of Instiutional RDM Service’.

MRD Benefits Report collates and discusses evidence of benefits from improved RDM from the programme.

Benefits Report describes approach; groups benefits/evidence in clusters (things that contribute to improved practice; things that may result from improved practice; longer term benefits).

Evidence of institutional support leading to improved practice: feedback from training courses, preparation of DMPs

Evidence of improved practice: e.g. greater use of institutional storage, directly associated with training/advocacy events or surgeries. Evidence of improved DMPs securing grant funding.

Evidence of human and technical support reducing research time in RDM. Evidence of improved DMPs securing grant funding.

Successful Business Cases

Successful business cases.– Bristol, 2.5 year pilot project with 5 staff; Bath (2FTE); Manchester (total of c.5FTE); Soton (total

3.5FTE); Lincoln (1.x FTE).– Essex: wait and see…

Bristol have set KPIs for ongoing service:1. 30% per annum increase in the total number of datasets deposited into the data.bris repository and

issued with a DOI

2. 10% per annum increase in total number of Bristol DOIs cited within publications

3. 20% increase in the number of visitors to the online data.bris repository portal and in secondary data users

4. An increase of 1% in University of Bristol research grant income attributable to high quality Data Management Plans (as a result of DMP support and grant writing surgeries).

5. A reduction of 2.5% in researcher time spent on generic RDM tasks, such as controlled data sharing, preparation of technical metadata, and data publication (as a result of training and the provision of RDM systems and storage).

Development of Institutional RDM Capacity

The Royal Society Science as an Open Enterprise report recommended that the JISC Managing Research Data Programme ‘should be expanded beyond the

pilot 17 institutions within the next five years.’

[Royal Society 2012, Science as an Open Enterprise, p.73]

University RDMGuidance Pages

http://www.gla.ac.uk/services/datamanagement/

University RDM Guidance Pages

http://www.admin.ox.ac.uk/rdm/

University RDMGuidance Pages

http://www.bath.ac.uk/research/data

University RDMGuidance Pages http://www.southampton.ac.uk/library/research/researchdata/

UniversityRDMGuidance Pages

http://www2.le.ac.uk/services/research-data

Institutional Policies and Roadmaps

Institutional Research Data Management Policies: http://www.dcc.ac.uk/resources/policy-and-legal/institutional-data-policies/uk-institutional-data-policies

Institutional Roadmaps to meet EPSRC Expectations on Research Data: http://www.dcc.ac.uk/resources/policy-and-legal/epsrc-institutional-roadmaps

Data Management Planning

Jez Cope, University of Bath, R360 Project http://opus.bath.ac.uk/30772/ Detailed guidance on funder requirements for DMPs from DCC:

http://www.dcc.ac.uk/sites/default/files/documents/resource/policy/FundersDataPlanReqs_v4%204.pdf

DCC How to Develop a Data Management and Sharing Plan: http://www.dcc.ac.uk/resources/how-guides/develop-data-plan

DCC DMPonline tool: https://dmponline.dcc.ac.uk/

JISCMRD Training Projects Phase 1 and 2

Need for subject focussed research data management / curation training, integrated with PG studies

Five projects in the first programme to design and pilot (reusable) discipline-focussed training units for postgraduate courses: http://www.jisc.ac.uk/whatwedo/programmes/mrd/rdmtrain.aspx

Heath studies; creative arts; archaeology and social anthropology; psychological sciences; social sciences and geographical sciences: http://www.dcc.ac.uk/training/train-trainer/disciplinary-rdm-training/disciplinary-rdm-training

Four projects in the second programme: http://researchdata.jiscinvolve.org/wp/2012/08/23/research-data-management-training-five-new-jiscmrd-projects/

Psychology and computer science; digital music; physics and astronomy; subject and liaison librarians.

MANTRA Training Materials, University of Edinburgh

Online course built using OS Xerte toolkit.

Sections include:– DMPs– Organising Data– File Formats and Transformation– Documentation and Metadata– Storage and Security– Data Protection– Preservation, sharing and licensing

Also software practicals for users of SPSS, R, ArcGIS, Nvivo

Research Data MANTRA: http://datalib.edina.ac.uk/mantra/

Sharing and remixing training materials!

MANTRA RDM Training materials: http://datalib.edina.ac.uk/mantra/ UEL supportDM training course: http://www.uel.ac.uk/trad/activities/ DCC / Northampton, RDM for Librarians: http://www.dcc.ac.uk/training/rdm-librarians Nottingham Short Course on RDM:

http://admire.jiscinvolve.org/wp/2013/04/22/adapting-using-and-re-using-rdm-training-materials/

Summary from Laura Molloy on MRD Evidence Gatherer blog: http://mrdevidence.jiscinvolve.org/wp/2013/04/19/413/

Institutional data repositoriesHave a role in the data

ecosystem, complement national and international data

centreshttp://datashare.is.ed.ac.uk

www.dspace.cam.ac.uk

https://databank.ora.ox.ac.uk

Research Data@Essex;DataPool, Southampton;

RoaDMaP, Leeds;C4D, Glasgow;

Exeter, Herts, QMUL http://ckan.org Data.bris, Bristol; Orbital, Lincoln; KAPTUR; iridium, Newcastle

RD@Essex ReCollect Apphttp://bazaar.eprints.org/280/

Lincoln Orbital Project: Joining up Institutional Systems: http://orbital.blogs.lincoln.ac.uk/2012/12/06/orbital-deposit-of-dataset-records-to-the-lincoln-repository-workflow/

Research Data and Institutional Systems for Research Management

Lincoln Orbital Project: Joining up Institutional Systems: http://orbital.blogs.lincoln.ac.uk/2012/12/06/orbital-deposit-of-dataset-records-to-the-lincoln-repository-workflow/

Images from presentation by Joss Winn to Jisc MRD workshop: http://orbital.blogs.lincoln.ac.uk/2013/03/28/team-meeting-notes-winding-down-tidying-up-moving-forward/

UniversityData Repositories

https://ore.exeter.ac.uk/repository/handle/10871/502

UniversityData Repositories

http://data.bris.ac.uk/datasets/12mjtnrtsdjfs17sl4pq2ucqrk/

UniversityData Repositories

https://databank.ouls.ox.ac.uk/general/datasets/Tick1AudioCorpus

Metadata Schema for Institutional Data Repositories http://www.data-archive.ac.uk/media/375386/rde_eprints_metadataprofile.pdf

ReCollect App for Eprints Data Repositories http://bazaar.eprints.org/280/

Thank You

Slide acknowledgements: Sarah Jones, Joy Davidson and colleagues at the DCC.

JISC Managing Research Data Programme: http://bit.ly/jiscmrd2011-13 JISC MRD Programme Blog: http://researchdata.jiscinvolve.org/wp/ Jisc MRD Programme List:

https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=JISCMRD RESEARCH-DATAMAN Discussion List:

https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RESEARCH-DATAMAN E-mail: s.hodson@jisc.ac.uk Twitter: @simonhodson99 ; #jiscmrd