tafi40_en_46b_FV_part2

transcript

8/13/2019 tafi40_en_46b_FV_part2

1/480

SAP AG 1999

TAFI40 Financial Accounting - Part II

TAFI40TAFI40

Financial AccountingPart II

Financial AccountingPart II

SAP AG

R/3 System Rel. 4.6B

Juni 2001

Mat. No.: 50037153


2/480

SAP AG 1999

Copyright 2001 SAP AG. All rights reserve.

!either this training "anual nor any part thereo# "ay$e copie or reprouce in any #or" or $y any "eans%or translate into another language% &ithout the priorconsent o# SAP AG. The in#or"ation containe in thisocu"ent is su$'ect to change an supple"ent &ithout priornotice.

All rights reserve.

Copyright

Trademarks:

Microsot !" #in$o%s !" N& !" 'o%er'oint !" #in#or$ !" ()cel !" 'ro*ect !" S+,-Serer !" Multime$ia ie%er !"

i$eo or #in$o%s !" nternet ()lorer !" NetSo% !" an$ &M, el ! are reistere$ tra$emars o Microsotororation.

,otus Screenam ! is a reistere$ tra$emar o ,otus eeloment ororation.

io ! an$ io8ctie ! are reistere$ tra$emars o RealNet%ors" nc.

8RS &oolset ! is a reistere$ &ra$emar o S 'ro. Sceer 9m" Saarr;cen

8$oe ! an$ 8croat ! are reistere$ tra$emars o 8$oe Systems nc.

&oucSen$ n$e) ! is a reistere$ tra$emar o &oucSen$ ororation.

isio ! is a reistere$ tra$emar o isio ororation.

BM !" 40 ii


3/480

Contents

Section: 8ccounts 'ayale F 8ccounts Receiale.......................................................................................... .....1

ustomer/en$or 8ccounts....................................................................................................................... .........2ustomer/en$or 8ccounts: - ie% o te ustomer/en$or 8ccount............................................................................................4&e MM - ie% o te en$or 8ccount.........................................................................................................5

&e omlete en$or 8ccount.......................................................................................................................6entral ersus e-central Maintenance C8'D.................................................................................................7

'aes o te ustomer/en$or 8ccount.........................................................................................................G8'/8R 8ccount 9rous..................................................................................................................................H

8'/8R Numer Ranes................................................................................................................................10Reular ersus iel$ Status C3D.......................................................................................................................12omare Master ata....................................................................................................................................13

learin ustomer/en$or............................................................................................................................14

8lternatie 'ayer/'ayee................................................................................................................................15ual ontrol: I4 (yes 'rincile............................................................................................................... ....16

ea$ 40 iii


4/480

Ban Selection: 8ccounts an$ 8mounts................................................................................................... ....71

Ban Selection: ares...............................................................................................................................72Ban Selection: alue ate" 'ostal o$e.....................................................................................................73

'arameters.....................................................................................................................................................74iel$ Status C3D.....................................................................................................................145omare Master ata..................................................................................................................................146

learin ustomer/en$or..........................................................................................................................147

E S8' 89 &8>40 i


5/480

8lternatie 'ayer/'ayee..............................................................................................................................14G

ual ontrol: I4 (yes 'rincile............................................................................................................. ....14Hea$ iel$.......................................................................................... .......162

&e Manual 'ayment 'rocess.....................................................................................................................163

ocument ea$er: 'ayment ea$er...........................................................................................................164ocument ea$er: Ban ata.....................................................................................................................165

ocument ea$er: 40


6/480

8$$itional ,ocal urrencies...........................................................................................................................227

8$$itional ,ocal urrencies.......................................................................................................................22G'arallel urrencies: ontents......................................................................................................................22H

'arallel urrencies: ?nit inancial Statements ?sin 8$$itional urrencies.....................................................................................241nteration >-lat-Rate 8 'ostin or outul Receiales........................................................................................263()ercises......................................................................................................................................................264

Solutions......................................................................................................................................................266


7/480

'ayment ierences an$ Secial ommitments........................................................................................2HG

'ayment ierences - isute$ tems........................................................................................................2HH'ayment ierences - ?n$isute$ tems....................................................................................................300

Receiales rom Secial 9/, &ransactions...............................................................................................301'rocessin Bloce$ ocuments..................................................................................................................302

Release.........................................................................................................................................................303Releasin ocuments an$ arryin /S ersion.............................................................................................353&e 'roit an$ ,oss Section o an >/S ersion.......................................................................................... .354

8ccount 9rou 8llocation 8ccor$in to Balance......................................................................................355&e)ts............................................................................................................................................................356

rill$o%n Reortin....................................................................................................................................357rill$o%n ,ist an$ etail ,ist Reortin....................................................................................................35G

ost-40 ii


8/480

()ercises......................................................................................................................................................362

Solutions......................................................................................................................................................3648ssets an$ ,iailities.......................................................................................................................................36H

8ssets an$ ,iailities C1D.............................................................................................................................3708ssets an$ ,iailities C2D.............................................................................................................................371

8ssets an$ ,iailities: ?nit orein urrency aluation an$ te Sorte$ ,ist.........................................................................................3H3

ustomi@in: Rerou Receiales an$ 'ayales......................................................................................3H4()amle: ustomers %it re$it Balance...................................................................................................3H5

Balancin or 8iliate$ omanies............................................................................................................3H6ane$ Reconciliation 8ccount................................................................................................................3H7

ecs/Bans: &oic 40 iii


9/480

ustomi@in &ecnical" inancial Statement ersion or onsoli$ation..........................................................................................470Rollus.........................................................................................................................................................471

losin 'rocess: ?nit Summary..................................................................................................................472

E S8' 89 &8>40 i)


10/480

SAP AG 1999

Section( Accounts Paya$le ) Accounts *eceiva$le

Custo"er+,enor Accounts SAPscript vervie&

n'oy Invoice+Creit /e"o ntry Special G+ Transactions

asics o#Procure"ent Process

Aitional ocal Currencies

Auto"atic Pay"ents *eceiva$les

Special G+ Transactionsvervie& o#

Creit+*is /anage"ent

Custo"er+,enor Accounts *eporting Tools

Clearing

E S8' 89 &8>40 1


11/480

SAP AG 1999

Custo"er+,enor Accounts Corresponence








Clearing

Custo"er+,enor Accounts

E S8' 89 &8>40 2


12/480

SAP AG 1999

At the conclusion o# this topic% you &ill $e a$le to(

Custo"er+,enor Accounts( $'ectives

escri$e the structure o# custo"er an venoraccounts

iscuss the si"ilarities an i##erences $et&eencusto"er an venor accounts

control an "aintain custo"er an venoraccounts

na"e an e3plain i##erent relationships $et&een

custo"er+venor accounts

E S8' 89 &8>40 3


13/480

SAP AG 1999

1245aressGeneral ata...

Account 1245in CC 1000

Co"pany Coe-

Seg"ent CC1000


Clientlevel

Co"pany Coe

Seg"ent CC2000

The FI - ,ie& o# the Custo"er+,enor Account

,ie 9/, accounts" customer/vendor accounts ae t%o sements: 8 sement %it general data on te client leel. &is $ata can e accesse$ trouout te %ole

orani@ation.

8 sement %it company code specific data on te comany co$e leel. 8ny comany co$e %o

%ises to $o usiness %it a seciic customer or en$or as to create a comany co$e sement

or im. By $oin tis" a customer/en$or account is create$.

E S8' 89 &8>40 4


14/480

SAP AG 1999


Account 1245 inPurchasing rg 001

Purchasing

rgani6ationseg"ent


Clientlevel

Purchasing

rgani6ationseg"ent

The // - ,ie& o# the ,enor Account

Just as tere is a sales area sement or customers" tere are purchasing organization segments oren$ors.

8ny urcasin orani@ation %ic %ants to $o usiness %it a en$or as to create a urcasin

orani@ation sement irst. &e urcasin orani@ation sement contains urcasin orani@ation

seciic $ata.

E S8' 89 &8>40 5


15/480

SAP AG 1999


Co"pany Coe-

Seg"ent CC2000



Clientlevel

Purchasing

rgani6ationseg"ent

The Co"plete ,enor Account

8 complete vendor account consists o te ollo%in tree sements: 9eneral $ata at te client leel

omany co$e sement

'urcasin orani@ation sement

?sually at at minimum" te urcasin orani@ation sement o te urcasin orani@ation %ic is

assine$ to te comany co$e as to e create$. Note: &ere may e oter urcasin orani@ations

$oin usiness %it te en$or as %ell.

&e account numer is assine$ to te en$or at te client leel. &is ensures tat te account

numer or a en$or is te same or all comany co$es an$ urcasin orani@ations.

E S8' 89 &8>40 6


16/480

SAP AG 1999

AcctsPay.

Generalata

Clientlevel

Co"panyCoe-Seg"ent

Generalata

Client

level

Co"panyCoe-Seg"ent

Generalata

Client

level

7

7

7

7

Central/aintenance Central

/ainte

nance

///aintenance

Accounts Paya$le Purchasing

Purch. rg.Seg"ent

Purch. rg.Seg"ent

FI/aintenance

Central ,ersus 8e-central /aintenance 9AP:

Just as %it customer master $ata" en$or master $ata can e maintained centrally or all areas orseparately or >inancial 8ccountin an$ Materials Manaement.

>or te rest o tis course %e %ill ocus *ust on te >-si$e o te en$or master recor$.

Note: %en imlementin ot 8ccounts Receiale an$ Materials Manaement" memers o ot

o tese imlementation teams must %or toeter to $eci$e o% to coniure customer master

recor$s an$ %o %ill e resonsile or teir maintenance.

E S8' 89 &8>40 7


17/480

SAP AG 1999

Custo"er

Co"pany 8ata

Accounting In#or"ation

Pay"ent Transactions

Corresponence

Insurance

;ithholing Ta3

7 Te3ts

General 8ata

Aress

Control 8ata

Pay"ent Transactions

7 Te3ts

Custo"er

Custo"er

Custo"er

Group 1...

Group 2...

ach account seg"ent consists o# several pages &ith i##erent groups o# #iels(

Pages o# the Custo"er+,enor Account

Aress1000

Control 8ata1000

1000 Pay". Trans.

1000Acc. In#o.

0001Co"pany Coe

Pay". Trans.

Corresponence

Insurance

;ithholing Ta3.

Custo"er 10000001Co"pany Coe



Custo"er 1000

0001Co"pany Coe

you %ant to cane or $islay an account" you can o $irectly to eery pagey selectin it on teinitial $islay screen.

Important fields are:

Searc term : soul$ e ille$ %it a sort ersion o te en$or name accor$in to comany

rules/$esires. Ne% to 4.6 is an a$$itional searc iel$.

9rou ey : ustomers or en$ors %o elon to one cororate rou can e un$le$ toeter y a

user-$eine$ rou ey. &is rou ey can e use$ or runnin reorts" transaction rocessin or

or matcco$es.

8ccountin cler : &e accountin clerOs name as to e store$ un$er an an$ tis can e

entere$ in te customer/en$or master recor$ o te account e or se is resonsile or. &e

accountin clerOs name is ten rinte$ on correson$ence an$ is is use$ to sort $unnin an$

ayment roosal lists.

Explanatory texts can e entere$ in eery sement.

,ine item $islay an$ oen item manaement are al%ays reset to PonQ or eery customer/en$or

account.

Ne% customer an$ en$or master recor$s can also e create$ %it reerence to an e)istin master

recor$.


18/480

SAP AG 1999

The account group controls(

The nu"$er ranges o# theaccounts%

The status o# the #iels in the"aster recor%

I# the account is a one ti"ecusto"er or venor.

C

Acc

ountsPaya$le

AP

Dom.

For.

CPD

0001

...

000000-099999

100000-199999

200000-299999

300000-399999

400000-499999

500000-599999

600000-699999

APaccounts

C

Acco

unts*eceiva$le AR

Dom.

For.

CPD

0001

...

000000-099999

100000-199999

200000-299999

300000-399999

400000-499999

500000-599999

600000-699999

A*accounts

AP+A* Account Groups

&e account rou is use$ to control te iel$s $islaye$ on te master recor$. >or e)amle" toensure tat all correson$ence as comlete a$$ress inormation" alter te iel$ status so tat all

a$$ress iel$s are mare$ as PreKuire$ entryQ.

#en creatin customer/en$or master recor$s" te account rou is entere$ on te initial create

screen. n inancial accountin" once te customer/en$or account is create$" its account rou

cannot e cane$. o%eer" %en usin artner unctions in sales an$ $istriution" in some cases

te account rou can e cane$ rom" or e)amle" an or$erin a$$ress to a si-to a$$ress. 'lease

reer to te S8' ,irary in Sales an$ istriution or more $etails.

E S8' 89 &8>40 H


19/480

SAP AG 1999

0000000000

1000000000

2000000000

3000000000

4000000000

5000000000

6000000000

7000000000

8000000000

9000000000

9999999999

00

01

02

internal nu"$ering

e3ternal nu"$ering

internal nu"$ering

CP8

Acc.


20/480

SAP AG 1999

no customer!en"or spec#$#c

#n$orm%t#on &no '%n( "et%#)s* ...+

8ocu"ent 8ocu"ent

, oter customer!en"or spec#$#c

#n$orm%t#on &'%n( "et%#)s* etc.+

, customer!en"or spec#$#c

#n$orm%t#on &'%n( "et%#)s*...+

Account 1000

Aress

Co""unication

Account CP8

Aress

Co""unication

*egular ,ersus ne-Ti"e Accounts

!a"eStreetCity

...

anguageTelephone

...

!a"e

...

anguage

...

Aress Aress

>or all customers or en$ors %it %om you rarely $o usiness" a secial customer an$ a secialen$or master recor$ soul$ e create$. &ose master recor$s are or one-time accounts. n

contrast to oter master recor$s" no $ata seciic to a sinle customer/en$or is store$ in te one-

time master recor$" since tis account is use$ or more tan one customer/en$or. &ereore" te

customer-seciic iel$s soul$ e suresse$.

&e customer/en$or seciic $ata or one time customers/en$ors are entere$ into te $ocument at

te time o ostin.

E S8' 89 &8>40 11


21/480

SAP AG 1999

CreateChange8isplay

/aster 8ata

>se

&ith&h

ich

trans

action?

>sein&hich

co

"panycoe?

Co"pa

nyco

e-

epe

nent#i

el

status

Transaction

-

epenent#iel

s

tatus

0001

Account 001111

000000-099999 Accoun

t

Group

>sein

&hich

account

group?

Account

gro

up-

ep

enent

#iel

sta

tus

Priority

Priority

Fiel

Control o# the Fiel Status 9:

&e layout o customer/en$or master $ata screens can e aecte$ y seeral actors: !ccount group control : ?sually te iel$ status is controlle$ only y te account group. &is %ay

all accounts o one account rou %ill ae te same screen layout.

Transaction dependent control : $esire$" te iel$ status can also $een$ on te master data

transaction PreateQ" PaneQ" an$ PislayQ. &e transaction $een$ent iel$ status soul$ e set

on P$islayQ or te transaction PcaneQ i te iel$ soul$ not e cane$ ater creation" e.. te

iel$ Preconciliation accountQ.

"ompany code dependent control : &e iel$ status can also e controlle$ er comany co$e.

>iel$s %ic are not use$ in one comany co$e can e suresse$ %ile tey are entry iel$s in

oters.

>iel$ status $einitions o account rous" te transaction" an$ comany co$e are comine$ an$ te

one %ic as iest riority is use$.

>iel$s %ic are accesse$ %it te transaction P$islayQ are al%ays eiter $islaye$ or suresse$since you cannot mae an entry in a $islay transaction.

you $o not %ant to use transaction $een$ent or comany co$e $een$ent iel$ status control" set

all iel$ status $einitions as otional entry since tis as te lo%est riority an$ %ill tereore not

conlict %it te account rou control.

E S8' 89 &8>40 12


22/480

SAP AG 1999

Genera

ata

Clientlevel

Co"panyCoe-Seg"ent

7 7

Generalata

Clientlevel

Sales areaseg"ent

AAA

7 7

General

ata

Clientlevel

7 7

Purch. rg.Seg"ent?

Inco"plete custo"er accounts

Inco"plete venor accounts

Generalata

Clientlevel

Co"panyCoe-Seg"ent

7 7

? ?

?

Co"pare /aster 8ata

#en usin MM an$/or S" customers an$ en$ors nee$ to e maintaine$ or all mo$ules. t iseasiest to create customer/en$or master recor$s centrally to ensure tat tey are set u correctly.

o%eer" in some cases" MM/S creates teir sements o te master recor$ an$ ten > creates

teir sements o te master recor$. n tis case" tere is te ris o creatin incomlete or $ulicate

master recor$s. &o in$ an$ correct tese incomlete accounts" you can run reort R>L8900"

ustomer Master ata omarison" or R>LL8900" en$or Master ata omarison" an$ mae te

necessary corrections.

reation o $ulicate accounts can e reente$ y:

usin te matcco$e eore creatin a ne% account

s%itcin on automatic $ulication cec

E S8' 89 &8>40 13


23/480

SAP AG 1999

an an

Cust. A

10 10

,en.

1010

Cust. A

Clientlevel

Account control

,enor

,en.

Clientlevel

Account control

Custo"er

Auto". Pay". Tr.

Clrg &ith ven.

Auto". Pay". Tr.

Clrg &ith cust.

Clearing Custo"er+,enor

,en. Cust. A

@ @

a customer is also a en$or" or ice ersa" te ayment an$ te $unnin roram can clear openitems aainst eac oter.


24/480

SAP AG 1999

or or

Cust. A

10

,en.

1010$an accounto# or B

To aress or$an account o#/ or !

10

Clientlevel

Cust. A

Alt. Payer Cust.

Pay". Trans.

7Alt. Payer Cust. B

Auto". Pay". Tr.

Clientlevel

,en .

Alt. Payee ,en. /

Pay". Trans.

7Alt. Payee ,en. !

Auto". Pay". Tr.

Alternative Payer+Payee

8t te client an$ comany co$e leel" an alternative payer/payee can e entere$. &e inut into tecomany co$e sement as ier riority tan at te client leel.

&ere are seeral otions to use tis unctionality %itin te master recor$. you select te

Pn$ii$ual seciicationQ iel$" $urin inoice entry" you can enter in$ii$ual ayee/ayer

inormation on a customer/en$or tat is not create$ in R/3. te alternatie ayee/ayer is an

e)istin customer or en$or" te en$or/customer numerCsD can e entere$ on te master recor$ as a

ermitte$ ayee/ayer. urin inoice entry" one o tese ayerCsD/ayeeCsD can e cosen usin

matcco$es.

an alternatie ayer is entere$" te money to clear te $ue oen items o te account is collecte$

rom te alternatie ayer.

an alternatie ayee is entere$" te money te comany as to ay to clear te items $ue is sent or

transerre$ to te alternatie ayee.

E S8' 89 &8>40 15


25/480

SAP AG 1999

Custo"er

Custo"er

Custo"er

Custo"er

Custo"er

Group 1

Group 2

8ual Control( 4 yesD Principle

1000

Co"pany Coe 0001

Acc. In#o.

Pay". Trans.

Corresponence

Insurance

;ithholing Ta3.

1000Co"pany Coe 0001




...

...

ou no% can ae one erson main canes to a customer or en$or %ile anoter erson isresonsile or ali$atin te canes" usually or critical customer/en$or canes.

>irst you ae to $eine te iel$s or $ual control in te customer/en$or master recor$s in te M9.

you $eine a iel$ in te customer/en$or master recor$ as PsensitieQ" te correson$in

customer/en$or is loce$ or ayment i te entry is cane$. &e loc is remoe$ %en a

secon$ erson %it autori@ation cecs te cane an$ conirms or re*ects it.

&e conirmation or te canes can e ma$e or a sinle customer/en$or or you can et a list.

&is list can e restricte$ y:

ustomer/en$or

omany co$e

8ccounts not yet conirme$

8ccounts reuse$

8ccounts to e conirme$ y me.

E S8' 89 &8>40 16


26/480

SAP AG 1999

Cust. AClientlevel

,en. Clientlevel

an an

Cust. @10

Cust. A ,en. 10

,en.

Eea ##ice Cust. @

Accounting In#or".

Eea ##ice ,en.

Accounting In#or".

Eea ##ice+ranch

......

ustomers in some in$ustries lace or$ers locally Ci.e. ia teir rancesD" ut ay inoices centrallyCrom ea$KuartersD. &is can e relecte$ in R/3 ia head office and branch accounts.

8ll items oste$ to a ranc are automatically transerre$ to te ea$ oice account. ?sually" it is

te ea$ oice %ic is $unne$ an$ as to ay or as to e ai$. But i te iel$ P$ecentrali@e$

rocessinQ is mare$ in te ea$ oice master recor$" te ranc account is use$ y te $unnin

an$ ayment rorams instea$.

E S8' 89 &8>40 17


27/480

.3ercises

#nit: "ustomer/$endor !ccounts

Topic: $endor !ccounts

n tis e)ercise you %ill

reate en$or account rous

reate en$or accounts

ec your no%le$e aout en$or accounts

ustomer an$ en$or master $ata are create$ y te accountin

$eartment an$ are $ii$e$ into reular an$ one-time accounts.

en$or accounts:

8ccount numer sall e assine$ y te cler

Bot searc terms nee$ to e ille$ in or a$ance$ searcin

caailities.

Sort ey" cec or $oule inoice are reKuire$ entries

Mae te searc term an$ an account a sensitie iel$ or canes

'lease $ont cane te numer ranes since tey are ali$ or all comany co$es

1-1 reate an account rou L %it te $escrition Ten$ors T or te reular

en$or accounts. o tis y coyin te account rou LR( an$ coniurin L

accor$in to te reKuirement in te usiness scenario. 8ssin te numer rane ==

to te account rou. Note: == is te numer rane" N


28/480

Search term: !"%%

Reconciliation account: Trade (ayables

Sort key: '**

Planning group: !)

Payment terms: ''')

1-5 ?on urter reie% o your master recor$s" you in$ tat one o te reKuirements

%as not ulille$: ot searc terms %ere not ille$ out on te en$or master recor$.

1-5-1 eriy tat te iel$ %as not a reKuire$ entry on te master recor$.

1-5-2 eriy tat te iel$ %as mare$ a reKuire$ entry on te account rou.

1-5-3 #at is te cause o te iel$ not ein $islaye$ on te master recor$

nestiate te transaction $een$ent iel$ status or creatin en$or master

recor$s.

eriy te same inormation or te Vendor Changetransaction.

9reen arro% ac to te oerie% screen

oule clic on Change Vendor (Accounting)

oule-clic on General data to ie% te iel$ status.

oule-clic onAddress

Mae sure te Search !erm "is a reKuire$ entry

Sae.

1-5-4 nestiate %y tis occurre$. int: $oule clic on te te)t icon ne)t to te

M9 8ctiity.

1-6


29/480

1-H UUUUUUUUUUUUUUUUU numer assinment means tat R/3 assins te numer

automatically.

1-10 ou maintain a customer/en$or master recor$ UUUUUUUUUUUUUUUUU%en you

create ot te > an$ S/MM sements simultaneously.

1-11 9eneral le$er accounts ae UUUUUUUUUUUUUUUUU numer assinment" %ereascustomers an$ en$or master recor$s can ae UUUUUUUUUUUUUUUUU an$

UUUUUUUUUUUUUUUUU numer assinment.

1-12 &ere are UUUUUUUUUUUUUUUUUsections o te accountin sement o a en$or

master recor$. Bonus: list tem

1-13 ec tat ot en$ors you create$ can e use$ correctly y ostin an incomin

inoice.

#ic $ierence $o you notice %en ostin to te one-time en$or

E S8' 89 &8>40 20


30/480

Solutions

#nit: "ustomer/$endor !ccounts

Topic: $endor !ccounts

1-1 reate account rou or en$ors.

IMG: Financial Accounting Accounts Receivable and Accounts Payable

Vendor Accounts Master Records Preparations for Creating Vendor

Master Records Define Account Groups it! "creen #ayout $Vendors%

"elect &'R(D Vendors.&

(dit Copy as...

)vertype t!e folloing values:

,ield ame or .ata Type $alues

Account group $%%

&escription Vendors %%

Double*clic+ on ,General data- to edit t!e field status.

Double*clic+ on Address.


Search !erm " Re'uired entry

ac+ and double*clic+ on /Co0pany Code Data, t!en double*clic+ on account

0anag0ent


Sort key Re'uired entry

1e2t Group


&ou#le inoice alidation Re'uired entry

"elect "ave.

Assign nu0ber range to account group.



Master Records Assign 1u0ber Ranges to Vendor Account Groups


E S8' 89 &8>40 21


31/480

Group $%%

*um#er range ++

1ote: 33 is t!e nu0ber range4 1)5 your group nu0ber6

"elect "ave.

1-2 reate account rou or one-time en$ors.



Master Records Define Account Groups it! "creen #ayout $Vendors%

"elect ,7788 )ne*ti0e vendors.-

(dit Copy as...

)vertype t!e folloing data:


Account group ,$%%

&escription one-time endors %%

"elect (nter.

"elect "ave.

Assign nu0ber range to account group.


Vendor Accounts Master Records Preparations for Creating VendorMaster Records Assign 1u0ber Ranges to Vendor Account Groups


Group ,$%%

*um#er range .,

"elect "ave.

1-3 reate en$or (asy Access Menu: Accounting Financial accounting Accounts payables

Master records Create


Vendor Vendor %%

Company code AC%%

Account group $%%

"elect (nter.

E S8' 89 &8>40 22


32/480

Address 5ab:


*ame /our choice0 "e Creatie1

Street23ouse *um#er /our choice

Search term ,24 AC%%

Search term 4 Vendor last name

Postal Code2City /our choice

Country2Region /our country

Goto 1e2t screen


Group !A567.Goto 1e2t screen4 &Pay0ent 5ransactions&

Goto 1e2t screen4 &Accounting Infor0ation4 Accounting&


Recon0 Account Select the drop do8n #o9 and select

5rade Payables

Sort key ..

Cash mgmnt group A,

Goto 1e2t screen4 &Pay0ent 5ransactions4 Accounting&


Payt terms ...,

"elect "ave.

1-4 reate account or one-time en$ors.

Accounting Financial accounting Accounts payables Master recordsCreate


Vendor ,,.%%

Company code AC%%

Account group ,$%%

"elect (nter.

E S8' 89 &8>40 23


33/480


*ame , time Vendor %%

Search term ,24 AC%%

Country /our country

Goto 1e2t screen4 ,Control-

Goto 1e2t screen4 ,Accounting Infor0ation4 Accounting-


Recon0 Account Select the drop do8n #o9 and select 5rade

Payables 9 do0estic one ti0e suppliers

Sort $ey .44

Cash mgmnt group A,

Goto 1e2t screen4 ,Pay0ent 5ransactions-


Payt terms ...,

"elect "ave.

1-5 ?on urter reie% o your master recor$s" you in$ tat one o te reKuirements

%as not ulille$: ot searc terms %ere not ille$ out on te en$or master recor$.

1-5-1 ane en$or master recor$.

(asy access 0enu: Accounting4 Financial Accounting4 Accounts Payable4

Master Records4 C!ange


Vendor Vendor %%

Company Code AC%%

Address

"elect "ave.

5!e second searc! ter0 does not s!o up on t!e screen in t!e "earc!

5er0s section. 5!e screen is blan+ space !ere t!e second field s!ould

be.

1-5-2 nestiate en$or account rou iel$ status.

IMG: Financial Accounting Accounts Receivable and Accounts

Payable Vendor Accounts Master Records Preparations for

Creating Vendor Master Records Define Account Groups it! "creen#ayout $Vendors%

E S8' 89 &8>40 24


34/480

Double clic+ on your account group '.

Double*clic+ on ,General data- to vie t!e field status.


Verify t!e folloing data.


Search !erm " Re'uired entry

1-5-3 nestiate transaction $een$ent iel$s status creatin en$or master

recor$s.

IMG: Financial Accounting Accounts Receivable and Accounts

Payable Vendor Accounts Master Records Preparations for

Creating Vendor Master Records Define "creen #ayout per Activity

$Vendors%

Double clic+ on ,Create Vendor $Accounting%.-

Double*clic+ on ,General data- to vie t!e field status.


Verify t!e folloing data. If t!is is not t!e entry4 0a+e t!e correction.


Search !erm " Re'uired entry"elect "ave.

eriy te same inormation or te Vendor Changetransaction.

9reen arro% ac to te oerie% screen

oule clic on Change Vendor (Accounting);

oule-clic on General data;to ie% te iel$ status.

oule-clic onAddress

Mae sure te Search !erm "is a reKuire$ entry

Sae.

1-5-4 i$in a iel$ as te iest riority" ollo%e$ y a $islay iel$" a

reKuire$ iel$ an$ ten an otional iel$.

8ccount 9rou ReKuire$

&ransaction i$e

Result i$e

E S8' 89 &8>40 25


35/480

1-6 ?

"elect (nter at t!e infor0ation 0essage telling you t!at your c!anges

need to be confir0ed.

"elect "ave.

1-6-3 onirm en$or master recor$ canes.

(asy access 0enu: Accounting4 Financial Accounting4 Accounts Payable4

Master Records4 Confir0ation of c!ange4 "ingle


Vendor Vendor %% o@ your neigh#or

Company Code GR%% o@ your neigh#or

"elect (nter.

E S8' 89 &8>40 26


36/480

"elect t!e ,C!anges to sensitive fields- pus!button to revie t!e c!anges.

Drill don several ti0es on t!e field na0e to see detailed infor0ation

about t!e c!ange.

"elect t!e green arro to t!e 0ain screen.

"elect t!e Confir0 pus!button to confir0 your neig!bor;s c!ange.

"elect "ave.

1-7 General data

Co0pany code seg0ent

Purc!asing organi


37/480

SAP AG 1999









Clearing

n'oy Invoice+Creit /e"o ntry

E S8' 89 &8>40 2G


38/480

SAP AG 1999

n'oy Invoice+Creit /e"o ntry

Te"plates

Eeaer anvenor ata

G+ account ite"s

In#or"ationarea

Transaction Invoice+creit "e"o

Since Release 4.6 CEnoyReleaseD" you can easily create an$ ost a vendor invoice or credit memousin a one-screen transaction. &e entry screen is $ii$e$ into te ollo%in areas:

#or temlates Cere" you can select creation ariants" account assinment temlates" or el$

$ocuments as reerencesD

ea$er an$ en$or $ata C$ocument ea$er an$ en$or line item $ata is entere$ ereD

,ine item inormation Cte line items or te $ocument are entere$ ereD

normation area Cte $ocument alance an$ inormation aout te en$or is $islaye$ ereD

&is transaction can also e use$ to create $ocuments in orein currency. &e orein currency

amount is translate$ into local currency usin $eine$ e)cane rates.

E S8' 89 &8>40 2H


39/480

SAP AG 1999

C Account Assign"ent ogic

C ocu"ent 100000000

FI ocu"ent 1200000040 30


40/480

SAP AG 1999









Clearing

asics o# Procure"ent Process

E S8' 89 &8>40 31


41/480

SAP AG 1999

At the conclusion o# this unit% you &ill $e a$le to(

asics o# Procure"ent Process( >nit $'ectives

ist the organi6ational levels in the *+Syste" that are relevant to the procure"entprocess

3plain the relationship $et&een theseorgani6ational levels

Ienti#y the $asic procure"ent process

E S8' 89 &8>40 32


42/480

SAP AG 1999

asics o# Proc. Process( Course vervie& 8iagra"

Course vervie&

asics o# Procure"entProcess

/aster 8ataSAP Pro'ectI"ple"entation &ith

Getting Starte

Procure"ent o# 3ternal

Services

Auto"ate Procure"ent

*eporting in //

ConclusionProcure"ent o# Stoc/aterial

Procure"ent o#Consu"a$le /aterial

E S8' 89 &8>40 33


43/480

SAP AG 1999

rgani6ational evels in the Procure"ent Process

Client

Co"pany Coe

Plant

Storage ocation

Purchasing rgani6ation+Purchasing Group

n te S8' R/3 System" orani@ational leels are structures tat reresent te leal or orani@ationalie%s o a comany.

einin orani@ational leels is an essential ste in your ro*ect an$ is ital or all suseKuent

actiities.

8naly@e te orani@ational structures an$ rocess structures in your comany an$ matc tem %it

S8' structures.


44/480

SAP AG 1999

Plant

A plant is an organi6ational logistics unit thatstructures the enterprise #ro" the perspective o#prouction% procure"ent% plant "aintenance% an"aterials planning.

A plant is a "anu#acturing #acility or $ranch &ithin a

co"pany.

8 lant can e one o te ollo%in tyes o locations: entral $eliery %areouse

Reional sales oice

Manuacturin acility

ororate ea$Kuarters

Maintenance lant

#en creatin a ne% lant" you can use te lant coyin unction. #en you use tis unction" te

system rocesses te entry in te lant tale an$ in all $een$ent ustomi@in an$ system tales in

%ic te lant is inclu$e$ as a ey.

E S8' 89 &8>40 35


45/480

SAP AG 1999

The storage location is an organi6ational unit thatallo&s the i##erentiation o# "aterial stocs &ithin aplant.

Inventory /anage"ent on a Huantity $asis is carrieout at storage location level in the plant.

Physical inventory is carrie out at storage locationlevel.

Storage ocation

E S8' 89 &8>40 36


46/480

SAP AG 1999

ClientClient 400400

Co"panyCo"pany coecoe

00010001Co"panyCo"pany coecoe

00020002

Plant 1000Plant 1000 Plant 1100Plant 1100 Plant 2000Plant 2000

SocSoc

000000SocSoc

00020002/%erort

002SocSoc

00010001SocSoc

00020002SocSoc

00010001

rgani6ational evels in Inventory /anage"ent

&e client is uniKuely $eine$ in te system y a tree-$iit alanumeric ey. 8 uniKue our-$iit alanumeric ey in te client $eines te orani@ational leels comany co$e

an$ lant. 8 uniKue our-$iit alanumeric ey in te lant uniKuely $eines te storae location.

or e)amle" seeral lants may e assine$ to

one comany co$e. o%eer" a lant can e assine$ to one comany co$e only in te R/3 System.

E S8' 89 &8>40 37


47/480

SAP AG 1999

Purchasing rgani6ation + Group

Purchasingorgani6ation

Apurchasing organization #s %n or%n#%t#on%) )e!e)

t%t neot#%tes con"#t#ons o$ purc%se #t !en"ors $or

one or more p)%nts. t #s )e%)) respons#')e $or comp)et#n

purc%s#n contr%cts.

Apurchasing group #s te (e $or % 'uer or roup o$'uers respons#')e $or cert%#n purc%s#n %ct#!#t#es.

&e urcasin orani@ation is resonsile or te comanyOs urcasin reKuirements. ou can incororate urcasin into te comany structure y assinin te urcasin orani@ation

to comany co$es an$ lants. &is means tat you can $etermine %eter urcasin is orani@e$

centrally or $ecentrally in your comany. ou can ae a comination o centrali@e$ an$

$ecentrali@e$ urcasin orani@ations.

E S8' 89 &8>40 3G


48/480


49/480

SAP AG 1999

Cross-Plant Purchasing rgani6ation


Co"pany coe

Plant 2Plant 2Plant 1Plant 1

ou can set u a cross-lant urcasin orani@ationor eac comany co$e0&is urcasinorani@ation rocures material an$ serices or all lants assine$ to te comany co$e.

E S8' 89 &8>40 40


50/480

SAP AG 1999


Co"pany coe 1

Plant 1Plant 1

Plant 2Plant 2

Plant Plant

Co"pany coe 2 Co"pany coe

Cross-Co"pany-Coe Purchasing rgani6ation

you %ant to orani@e urcasin on a cross-comany-co$e asis" you cannot assin a comanyco$e to te urcasin orani@ation in ustomi@in. #en you create a urcase or$er" or e)amle"

te system ass you to enter te comany co$e or %ic you %ant to rocure te material.

E S8' 89 &8>40 41


51/480

SAP AG 1999

Purch. reH.

Procure"entProcure"ent

8eter"ination o# reH"tsPay"ent processing 11+sD

an$ ten enter te Kuotations. ou can also access e)istin urcase or$ers an$ con$itions in te

system.

en$or selection: &e system simliies te selection o en$ors y main rice comarisons

et%een te arious Kuotations. t automatically sen$s re*ection letters.

'urcase or$er rocessin: &e system acilitates $ata entry y roi$in entry ai$s %en you are

enterin urcase or$ers.

'urcase or$er monitorin: &e uyer can monitor te rocessin status o te urcase or$er onlineat any time an$ can $etermine %eter oo$s or an inoice ae een receie$ or te releant

urcase or$er item. &e system also suorts remin$er roce$ures.

9oo$s receit: &e system comares te oo$s receit Kuantity %it te urcase or$er Kuantity.

noice eriication: en$or inoices are cece$ or accuracy o rices an$ contents.

'ayment rocessin: >inancial 8ccountin normally $eals %it en$or ayments.

E S8' 89 &8>40 42


52/480

SAP AG 1999

PurchasereHuisition

*FJ

Purchaseorer

PurchasingPurchasing

,enor

ther plant

/aster ata/aster ata

Purchase rer

8 urcase or$er is a ormal reKuest to a en$or to suly certain oo$s or serices un$er te state$con$itions.

ou can create urcase or$ers %itout reerence" or %it reerence to a urcase reKuisition" a

reKuest or Kuotation" or anoter urcase or$er.

#en you enter te urcase or$er $ata" te system suests $eault alues. >or e)amle" it suests

te or$erin a$$ress" as %ell as te terms o ayment an$ reit CincotermsD rom te en$or master

recor$. you ae maintaine$ a material master or a ien material in te R/3 System" te system

suests te material sort te)t or te material rou" or e)amle. a urcasin ino recor$

alrea$y e)ists in te system" te system coies a rice roosal to te urcase or$er.

ou eiter sen$ te urcase or$er to a en$or or you carry out a stoc transort or$er in anoter

lant elonin to your comany or rou. #it a stoc transort or$er" you can tae into account

te associate$ reit costs in te urcase or$er.

Note: >or more inormation aout stoc transort or$ers" reer to te Materials Manaement$ocumentation on te toic o nentory Manaement: Secial Stocs an$ Secial >orms o

'rocurement in Materials Manaement.

E S8' 89 &8>40 43


53/480

SAP AG 1999

Purchase rer

P history #or ite" 20(P history #or ite" 20(

Goos receipt(

%n. 21.98 5 PCs ...

%n. 23.98 3 PCs ...

%n. 27.98 2 PCs ...

Invoice receipt(

%n. 30.98 10 pcs ...

/anual

Purchase orerJuotation

PurchasereHuisition

*e#erence

10

20

0

............................

...10 pcs o# S-01

............................

.

.

.

.

.

.

.

.

.

8 urcase or$er is a ormal reKuest to a en$or to suly you %it oo$s or serices at tecon$itions state$ in te urcase or$er. ou seciy in te urcase or$er %eter te material is

$eliere$ or stoc or or $irect consumtion Cor e)amle" cost center" asset or ro*ectD. &e oo$s

receit an$ inoice eriication are usually carrie$ out on te asis o te urcase or$er.

ou can minimi@e $ata-entry time y creatin urcase or$er items %it reerence to an e)istin

urcase reKuisition" R>+ or urcase or$er. ou can also enter a urcase or$er %itout reerence

to rece$in $ocuments in te system.

you %ant assistance coosin a en$or %en you create te urcase or$er" you can use te source

$etermination unction in te R/3 System. &e system suests ossile en$ors on te asis o te

$eine$ sources o suly Coutline areements" ino recor$sD an$" i reKuire$" on te asis o oter

master $ata Csource list entries" Kuota arranementsD.

ou can $etermine te current rocessin status or eac urcase or$er item. >or e)amle" you can

$etermine %eter oo$s receits or inoice receits ae alrea$y een oste$ or an item. ou can$islay te ollo%-on $ocuments Cmaterial $ocument an$ inoice $ocumentD rom te urcase or$er

istory screen.

E S8' 89 &8>40 44


54/480

SAP AG 1999

Eeaer ataEeaer ata

Ite"(Ite"( 1010

Document num'er

P%ment con"#t#ons

Purc%se or"er "%te

Ite"(Ite"( 2020

Ite"(Ite"( 00

Purchase orer

10 .....................

20 .....................

0 .....................

en"or

Currenc

...

%ter#%) num'er

Sort tet

r"er :u%nt#t

De)#!er "%te

P pr#ce

...

Purchase rer For"at

,ie oter urcasin $ocuments in te R/3 System" te urcase or$er consists o a $ocumentea$er an$ one or more items.

&e $ocument ea$er contains inormation tat reers to te entire urcase or$er. ()amles o tis

inclu$e te $ocument currency" te $ocument $ate" an$ te terms o ayment.

&e item arto te $ocument contains $ata $escriin te materials or serices or$ere$. ou can

maintain a$$itional inormation or eac item Cor e)amle" $eliery sce$ules or item-ase$ te)tD.

n a urcase or$er" you can rocure materials or serices or all lants attace$ to your urcasin

orani@ation.

E S8' 89 &8>40 45


55/480

SAP AG 1999

Ite" Category

PurchasereHuisition

*FJ

Purchaseorer

utline

agree"ent

8epen

ento

n

theo

cu"ent

type

Ite" CategoriesIte" Categories

;

>

K

/

S

T

8

Stanar

i"it

Consign"ent

Su$contracting

/aterial unno&n

Thir-party

Te3t

Stoc trans#er

/aterial group

Services

&e item cateory $eines %eter an item reKuires an$/or can ae a material numer" accountassinment" oo$s receit" an$/or inoice receit. &e item cateories $islaye$ $een$ on te

$ocument tye. n ustomi@in" you can $eine %ic item cateories are allo%e$ or %ic

$ocuments.

&e items cateories tat are $eine$ inclu$e te ollo%in:

Stan$ar$: ?se$ or materials tat are to e rocure$ e)ternally.

Sucontractin: &e inise$ ro$uct is or$ere$ rom a en$or. &e comonents tat te en$or

nee$s to manuacture te inise$ ro$uct are entere$ as Pmaterial to e roi$e$Q items.

onsinment: &e en$or maes material aailale" %ic you ten manae as consinment

stoc. 8 liaility only arises %en material is %it$ra%n rom consinment stoc" not %en te

stoc is lace$ in te consinment stores.

Stoc transort or$ers: &e material is transerre$ rom one lant to anoter.

&ir$-arty or$er: &e or$ere$ material soul$ e $eliere$ $irectly to a tir$ arty Cor e)amle"

a customerD. &e en$or sen$s your comany an inoice or te material.

ote:Sucontractin" consinment" stoc transer or$ers an$ tir$-arty or$ers are coere$ in te

Materials Manaement $ocumentation on nentory Manaement: Secial Stocs an$ Secial >orms

o 'rocurement in Materials Manaement.

E S8' 89 &8>40 46


56/480

SAP AG 1999

utput

PrinterPrinter 8I8I

--"ail"ailFa3Fa3

Tele3Tele3

Telete3Telete3

Purchasing oc.Purchasing oc.

Printout 8eliveryscheule

3peitor+*e"iner

*e'ectionletter

reracn"te3peitor

Issuing /essages

ou can issue urcase or$ers" canes to urcase or$ers" an$ or$er acno%le$ements asmessaes ia rinter" a)" ( or e-mail.

ou can coniure %ic ea$er te)ts an$ item-ase$ te)ts te system issues. &e ea$er te)t is

rinte$ at te to o te urcase or$er an$ contains eneral inormation. tem te)ts $escrie a

urcase or$er item in more $etail. ou can also inclu$e an$ issue stan$ar$ te)ts.

ote:ou %ill in$ more $etaile$ inormation aout oututtin urcasin $ocuments in te

Materials Manaement $ocumentation on 'urcasin: (nterin &e)ts" 'rint >unctions an$

normation &ransmission.

E S8' 89 &8>40 47


57/480

SAP AG 1999

Goos *eceipt

Purchaseorer

/aterialocu"ent

Accountingocu"ent9s:

G* areaG* area

3t. venor orother plant

'ostin a oo$s receit to stoc %it reerence to a urcase or$er as a numer o a$antaes oryou" inclu$in:

&e oo$s receiin oint can cec %eter te $eliery is te same as te urcase or$er $ata" tat

is" %eter te oo$s tat %ere or$ere$ ae een $eliere$.

&e system suests $ata rom te urcase or$er %en you enter te oo$s receit Cor e)amle"

items an$ KuantitiesD. &is maes it easier to enter te oo$s receit an$ cec oer$elieries an$

un$er$elieries %en oo$s arrie.

8mon oter tins" te urcase or$er istory is automatically u$ate$ as a result o te $elieries.

&e 'urcasin eartment can sen$ a remin$er aout late $elieries.

#en you ost a oo$s receit to te %areouse" te system creates a material $ocument containin

inormation suc as te material $eliere$ an$ te Kuantity $eliere$. &e system also recor$s te

storae location in %ic you lace te material into stoc in te lant concerne$.

n transactions releant or material aluation" te system creates at least one accountin $ocument"%ic recor$s te eects o te oo$s moement on te alue o te stoc.

E S8' 89 &8>40 4G


58/480

SAP AG 1999

Goos *eceipt #or Stoc /aterial

Goos receiptGoos receipt;arehouse;arehouse

Purchase

orer

,enor,enor

G*slip

PrintoutPrintout

9optional:9optional:

Ite"(

1

2

1 LLLLLL2 LLLLLL LLLLLL

you entere$ a urcase or$er to rocure a material" you ae to reerence te urcase or$er %enyou enter te oo$s receit. &e system can cec" or e)amle" %eter te material $eliere$ is te

same as te material or$ere$" %eter te or$er Kuantity matces te oo$s receit Kuantity or

%eter te sel lie is still uarantee$ or ily erisale oo$s C%en te sel lie e)iration

$ate cec is actie or te releant materialD.

&e urcase or$er istory or a urcasin $ocument item is also u$ate$ %en a oo$s receit is

oste$ %it reerence to a urcase or$er. &is allo%s te uyer to sen$ te en$or a remin$er aout

outstan$in $elieries" or e)amle.

Seeral oo$s receit items can e entere$ or a urcase or$er item in one oeration. &is is

a$isale i" or e)amle" te material is $eliere$ in atces or is $istriute$ amon seeral storae

locations. ou enter te oo$s receit $ata in a sinle material $ocument.

te $eliery note accomanyin te oo$s receit $oes not contain a urcase or$er numer" you

can use te material numer or te en$or numer to searc or te correson$in urcase or$ernumer.

ou can rint a oo$s receit sli %en enterin te oo$s receit.

E S8' 89 &8>40 4H


59/480

SAP AG 1999

*eturn elivery to the venor

122122

101101

Goos receipt to the &arehouse

/ove"ent Type( 3a"ples

&e moement tye is a tree-$iit ey use$ to $ierentiate et%een oo$s moements in te R/3System. ()amles o tese oo$s moements are oo$s receits" oo$s issues or transer ostins.

&e moement tye as imortant control unctions in nentory Manaement. t lays a central role

in automatic account $etermination in te R/3 System. &oeter %it oter inluencin actors" te

moement tye $etermines %ic stoc or consumtion accounts are u$ate$ in >inancial

8ccountin. &e moement tye also $etermines te ormat o te screen %en you enter $ocuments

an$ o% te Kuantity iel$s are u$ate$.

E S8' 89 &8>40 50


60/480

SAP AG 1999

Pay"entPay"entprogra"progra"

InvoiceInvoice

Invoice veri#ication

Purchaseorer

/at. oc. #orgoos receipt

Invoiceocu"ent

/aster ata/aster ata

Invoice Processing

n Materials Manaement" te rocurement rocess is conclu$e$ y te inoice eriication rocess"$urin %ic inoices an$ cre$it memos are entere$ an$ te contents an$ rices are cece$ or

accuracy. o%eer" ayment an$ ealuation o inoices is not art o noice eriicationA te

aroriate inormation or tese tass is asse$ on to oter $eartments. noice eriication

tereore creates a lin et%een Materials Manaement an$ e)ternal or internal accountin.

#en you enter an inoice %it reerence to a urcase or$er" te system suests $ata rom te

urcase or$er an$ te oo$s receits or te urcase or$er Cor e)amle" en$or" material" Kuantity

still to e inoice$" terms o ayment" an$ so onD.

tere are $iscreancies et%een te urcase or$er or oo$s receit an$ te inoice" te system

%arns te user" an$ $een$in on o% te system is coniure$" locs te inoice or ayment.

&e ostin o te inoice comletes te inoice eriication rocess. &e system u$ates te

urcase or$er istory an$ >inancial 8ccountin initiates ayment or te oen inoice items.

noice eriication creates a lin et%een Materials Manaement an$ e)ternal or internalaccountin.

E S8' 89 &8>40 51


61/480

SAP AG 1999

Theil ) SMhne/artinsplat6

60049 Fr%n($urt

D;S AG#t re$erence to our purc%se or"er 45000895 $rom%rc 3* 1999* e "e)#!ere" te $o))o#n oo"s?

10G;-ro 1 1*000 pcs @ 2*500G;-%) 1 300 ( @ 1*500

@ 4*000

p)us 10B t% @ 400

@ 4*400

P%%')e #t#n 20 "%s o$ #n!o#ce "%te.2B c%s "#scount $or p%ment #t#n 10 "%s.Acct no. 11223344* CS C%n( &co"e 300 210 55+.

Theil ) SMhne

/artinsplat6

60049 Fr%n($urt

D;S AG#t re$erence to our purc%se or"er 45000895 $rom%rc 3* 1999* e "e)#!ere" te $o))o#n oo"s?

10G;-ro 1 1*000 pcs @ 2*500G;-%) 1 300 ( @ 1*500

@ 4*000

p)us 10B t% @ 400

@ 4*400

P%%')e #t#n 20 "%s o$ #n!o#ce "%te.2B c%s "#scount $or p%ment #t#n 10 "%s.Acct no. 11223344* CS C%n( &co"e 300 210 55+.

T

SSS

Purchase orer

Invoice ite"s

/aterial

Juantity

>nit o# "easure

Pay"ent conitions

8ocu"ent ate

,enor

an in#or"ation

Ta3 rate

Invoice a"ount

Ta3 a"ount

A"ount per ite"

In#or"ation in an Invoice

n noice eriication" you enter all te releant $ata or te en$or inoice Cor e)amle rossamount" ta)" inoice $ate" an$ so onD. &e system cecs tis $ata in suseKuent rocessin stes

an$ comares it %it $ata tat alrea$y e)ists in te system" suc as te urcase or$er $ocument an$

te oo$s receit $ocument.

&e inoice $ocument can e otically arcie$ an$ sent ia %orlo% to te $eartment resonsile

or inoice eriication. &is is an imortant ste to%ar$s te reali@ation o te aerless oice.

E S8' 89 &8>40 52


62/480

SAP AG 1999

Invoice ,eri#ication &ith *e#erence to P

Purch.or.

Ite"(

1 LLLLLLLLLL

2 LLLLLLLLLL

LLLLLLLLLL ?8elivery note nu"$er8elivery note nu"$er8elivery note nu"$er

Purchase orer nu"$erPurchase orer nu"$erPurchase orer nu"$er

ill o# laing nu"$erill o# laing nu"$erill o# laing nu"$er

Invoice

Ite"(

1 LLLLLLLLLL

2 LLLLLLLLLL

LLLLLLLLLL

n ,oistics noice eriication" you ost inoices %it reerence to te urcase or$er. &ea$antae o tis roce$ure is tat te system suests te or$er rices rom te or$er $ocument an$

te oo$s receit Kuantities rom te 9R $ocuments or te urcase or$er.

ou can also assin te inoice items to a urcase or$er usin te numer o te $eliery note or

ill o la$in" roi$e$ tat tese numers %ere entere$ at oo$s receit.

noices tat $o not reerence a urcase or$er can only e entere$ %it conentional noice

eriication.

E S8' 89 &8>40 53


63/480

SAP AG 1999

Selection screenSelection screen

@ 450001245 100@ 450001245 100

Access via

purchase orer PurchPurch.. oror..

G* 1 5050 G* 2 4040 G* 1010

Inco"inginvoice

Purchase orerno. 450001245

Goos receiptGoos receipt

Purch. or.

100 pcs

G*-I,

Goos receiptGoos receipt Goos receiptGoos receipt

*e#erence to Purchase rer

te in$icator or oo$s-receit-ase$ noice eriication %as not set in te urcase or$er" teen$or inoice can e entere$ eore or ater te oo$s are receie$.

te inoice is entere$ %it reerence to a urcase or$er" only te amount tat as alrea$y een

$eliere$ ut not yet inoice$ aears on te selection screen as te $eault alue i you are %orin

%it stan$ar$ settins. ou can oer%rite te $eault alue an$ conseKuently settle te entire

urcase or$er Kuantity %en artial $elieries ae een receie$. &e system automatically locs

te inoice or ayment i tolerances $eine$ in te system are e)cee$e$ Cor e)amle" i te inoice

rice aries reatly rom te urcase or$er riceD.

#it oo$s-receit-ase$ noice eriication0 inoice entry is ase$ on te oo$s receits. you

ae entere$ seeral artial $elieries or an or$er item" te system $islays tem as searate inoice

items. noices or Kuantities reater tan te oo$s receit Kuantity cannot e oste$. ou must set

tis tye o noice eriication in te urcase or$er.

E S8' 89 &8>40 54


64/480


65/480

.3ercises

#nit: Invoice $erification 12/I2

Topic: Invoice $erification (rocedure

8t te en$ o tis e)ercise" you %ill e ale to:

'ost a simle inoice in ,oistics noice eriication

omare oo$s-receit-ase$ inoice eriication %it

urcase-or$er-ase$ inoice eriication

our comany %ants to learn aout enterin inoices in ,oisticsnoice eriication. &e comany also %ants to $eci$e %eter

to imlement oo$s-receit-ase$ inoice eriication.

1-1 ou receie an inoice rom Sasota omany ,imite$. (nter te inoice in

3ogistics Invoice $erification. 'lease use comany co$e 1000.

N


66/480

urrent inoice 'urcase or$er istory

'urcase

or$er item

'roose$

amount

'roose$

Kuantity

9R

Kuantities

noice

Kuantities

10

2030

40

1.1.3 necessary" correct te roose$ alues until tere are no $ierences.

1-1-4 Simulate te ostins tat %ill tae lace. >ill in te tale.

tem 8ccount 8mount

001

002

003

004

005

006

007

00G

'ost te $ocument.

noice numer: UUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUUU

1-1-5 eriy te $ocument an$ ten o to te accountin $ocument.1-1-6 ec te line item or en$or &-,158. an you ranc to te

urcasin $ata rom ere

E S8' 89 &8>40 57


67/480

Solutions

#nit: Invoice $erification 12/I2

Topic: Invoice $erification (rocedure

1-1 #ogistics Materials Manage0ent Invoice Verification #ogistics Invoice

Verification Docu0ent (ntry (nter invoice

1-1-1 ou enter te ollo%in $ata on te"asic datata ae:

,ield name or data type $alues

&ocument date todayBs date

Re@erence 4..D%%

Amount 47>40 62


72/480

SAP AG 1999

Account

Account

8 or K

10...

20...

AccountPK ...PK ...

...

Ite"s

8ocu"ent

PK ...PK ......

Ite"s

8ocu"ent

PK ...PK ...

...

Ite"s

8ocu"ent

*un ate

Status

1. /aintaining Para"eters

Para"eters have $een entere

2. Scheule Proposal

Pay"ent Proposal has $een create

2a. it Proposal

Pay"ent Proposal has $een eite

. Scheule Pay"ents

Posting orers( 3 generate% 3 co"pletePay"ent *un has $een carrie out

4. Scheule Print

8I

8/

*+ Pay"ent Progra" vervie&

Ienti#ication

01.0.@@@@

AC200

&ere are 4 stes to te ayment rocess: 1. (arameters: n tis ste" te ollo%in Kuestions are ase$ an$ ans%ere$:

#o is oin to e ai$

#at ayment meto$s %ill e use$

#en %ill tey e ai$

#ic comany co$es %ill e consi$ere$

o% are tey oin to e ai$

2. (roposal:


73/480

SAP AG 1999

/ost o# the settings #or the Pay"ent Progra" can $e accesseirectly through the user sie o# the application. The settings are

ivie into the #ollo&ing categories(

Structure o# Pay"ent Progra" Con#iguration

All Co"pany Coes

Paying Co"pany Coes

Pay"ent /ethos + Country

Pay"ent /ethos + Co"pany Coe

an Selection

&e main ayment roram coniuration menu as usuttons or eac area. &o ensure tat teconiuration is comlete" %or rom let to rit trou eac usutton.

&e irst tree areas %ill reKuire minimum coniuration canes. &e stan$ar$ system contains te

common ayment meto$s an$ teir correson$in orms" %ic ae een $eine$ searately or

eac country.

E S8' 89 &8>40 64


74/480

SAP AG 1999

All Co"pany Coes

For all co"pany coes% e#ineN

Inter-co"pany pay"ent relationships

The co"pany coe9s: that process pay"ents

Cash iscounts

Tolerances ays #or pay"ents

The custo"er an venor transactions to $e processe

comany co$e 8 is main ayments on eal o anoter comany co$e" B" ten B %oul$ e tesending company code+ a comany co$e is not seciie$" te system automatically rear$s te

sen$in comany co$e as te ayin comany co$e.

&e paying company code is te comany co$e tat %ill e resonsile or rocessin te outoin

ayments. &is is te comany co$e tat %ill recor$ te an ostins C8D. &e sen$in comany

co$e %ill recor$ te sule$er ostins CBD. Botcomanies %ill alance y automaticallyenerate$ cross comany ostins.

you no% tat your en$ors usually rant a certain numer o race $ays you can enter tolerance

days for payablesor eery comany co$e. #it tese tolerance $ays you ostone te ayment o

some $ue items until te ne)t ayment run" %ile still receiin aroriate $iscounts.

$endor/"ustomer 6p+ 1/3 Transactions to be paid seciies %ic secial eneral le$er

transactions can e rocesse$ %it te ayment roram.

actiate$" (ayment 7ethod 6upplementsie you te aility to rint an$ sort ayments. oucreate a 2 caracter ayment meto$ sulement tat can e assine$ to usiness artner master

recor$s %ic $eault to te line item $urin $ocument entry. &ey also can e manually eye$ or

oer%ritten into te line item $urin $ocument entry. 'ayments are sorte$ an$ can e rinte$ y te

sulement.

E S8' 89 &8>40 65


75/480

SAP AG 1999

Paying Co"pany Coes

For each iniviual co"pany coe% e#ine...

/ini"u" a"ounts #or inco"ing an outgoing pay"ents

For"s #or pay"ent avice an 8I

ill o# e3change para"eters

?sers $eine te minimum amountsor ayment an$ te orms tat %ill e use$ or eac ayincomany co$e.

?sers $eine o% many ills o e)cane are create$ or eac account $urin te ayment run or te

ill o e)cane ayment meto$.

?sers control %ic oen items or te ill o e)cane ayment meto$ are to e consi$ere$ $urin

te ayment run usin te $ue $ate seciications.

n te Psen$erQ screen" users can $eine any comany co$e $een$ent-stan$ar$ te)ts to te ayment

orms.

E S8' 89 &8>40 66


76/480

SAP AG 1999

Pay"ent /etho + Country

For each country% e#ineN

/ethos o# pay"ents( cheHue% $an trans#er% etc.

Then e#ine the $asic reHuire"ents an speci#ications #oreach pay"ent "ethoN

Create a cheHue% $an trans#er% $ill o# e3change% etc.

/aster recor reHuire"ents% i.e. aress reHuire

8ocu"ent types #or postings

Print progra"s

Per"itte currencies

'ayment meto$s ae 2 comonents: country seciic settins an$ comany co$e seciic settins.&is section $etails te asic reKuirements an$ seciications or ayment meto$s or eac country.

a articular ayment meto$ as reKuire$ master record re8uirements" i.e. a$$ress is reKuire$"

inoices %ill not e ai$ %it tis ayment meto$ unless te reKuirements are met.

n tis area" seciy te document typestat %ill e use$ or ostin an$ clearin $ocuments.

&e name o te rint roram an$ te rint $ata set or tis ayment meto$ is also $eine$.

ou can restrict ayment meto$s to seciic currencies.


77/480

SAP AG 1999

Pay"ent /etho + Co"pany Coe

Further e#ine #or each pay"ent "etho an co"pany coeN

/ini"u" an "a3i"u" pay"ent a"ounts

;hether pay"ents a$roa an #oreign currencies areallo&e

Grouping options

an opti"i6ation

ill o# e3change speci#ications

For"s #or pay"ent "eia

&is area $eines te eliile ayment meto$s or te comany co$e. t $eines te ollo%inspecifications for each payment method%ic can $ier across comany co$es:

te minimum and ma9imum che'ue amountsto e rocesse$. 8ny amounts lo%er/ier tan tis

amount %ill e e)clu$e$ rom te ayment run.

ipayment to customers2endors a#roadis allo%e$. #en selecte$" tis in$icator allo%s orein

customers an$ en$ors to e rocesse$ usin tis ayment meto$.

ipayments ia customer2endorBs #ank a#roadis allo%e$. #en selecte$" tis in$icators allo%s

ayments rom customer an$ en$or ans aroa$.

i@oreign currency is allo8ed. #en selecte$" tis in$icator allo%s you to use orein currency

%it tis ayment meto$.

i #ank optimiFationis use$. #en selecte$" te ayment roram %ill try to ay rom a an

%itin te same clearin ouse system C8D.

ipostal code optimiFationis use$. n coniuration" ans can e $esinate$ to articular ostal

areas. #en selecte$" te ayment roram loos tomae ayment rom te an ase$ on tecustomer/en$ors city o resi$ence.

n te form dataarea" seciy te name o te S8'Scrit orm or ayment me$ia.

E S8' 89 &8>40 6G


78/480

SAP AG 1999

These co"ponents nee to $e taen into consieration&hen selecting the paying house $anN

an Selection

*aning rer

A"ounts

Accounts

Charges

,alue 8ate

Postal Coe


79/480

SAP AG 1999

1. 2.

an Selection( *aning rer

Per pay"ent "etho% e#ine the #ollo&ingN

;hich house $an shoul $e consiere #or pay"ent #irst%secon% thir% etc.

Currency

ill o# e3change account


80/480

SAP AG 1999

,enor

20

Cash Clearing

20...

an Selection( Accounts an A"ounts

Per house $an an pay"ent "etho co"$ination% e#ineN

The o##set account to the su$-leger posting

Clearing accounts #or $ills o# e3change

The availa$le a"ount o# #uns in each $an

&e amounts screen lists te ouse ans an$ te amount o un$s aailale at eac an. &o a$$ a ne% ouse an $eine te ollo%inX

te an an$ te an account

te $ays until te alue $ate %en usin ills o e)cane. &is is use$ so ayments can e oste$

eore teir $ue $ate. n all oter cases" enter HHH an$ ten te alue $ates %ill not e taen into

consi$eration.

currency: leae tis iel$ lan i te ayment meto$ or tis an is ali$ or all currencies

oter%ise it %ill e limite$ to te currency seciie$.

amount aailale or outoin ayment: enter te amount o te un$s aailale at te ouse an.

Please note that the amount @ield does not update a@ter each payment run0

&e accounts screen lists er ouse an an$ ayment meto$ te osettin accounts tat te

ayment roram %ill ost to. #it a en$or ayment" te ayment roram %ill ost: r

en$or r Ban Su 8ccount

ote for che8ues: een$in on te users reKuirements" te an su account can eiter e a cas

or a cas clearin account. a clearin account is use$ in con*unction %it te case$ ceKues

roram" tis roram %ill $eit te su account an$ cre$it te cas account once te ceKue as

cleare$ te an

&ese su-accounts are oen item manae$ so tat users can manae te status o te ayments.

E S8' 89 &8>40 71


81/480

SAP AG 1999

an Selection( Charges

Assess aitional $an charges #or inco"ing an outgoingpay"ents

>se &ith $ills o# e3change

Aitional auto"atic posting con#iguration

&e unctions or incomin an$ outoin ayments oer a iel$" bank charges" in %ic users canenter any an cares tat are art o te ayment ein ma$e or receie$. >or incomin ayments

te system sutracts te an cares rom te clearin amount" %ile or outoin ayments it a$$s

te cares to te clearin amount.

&e system also osts te cares to an e)ense account. &o $o tis" it reKuires a ostin ey an$ an

account assinment" ot o %ic are alrea$y $eine$ in te stan$ar$ system. users are not usin

te carts o accounts $eliere$ %it te stan$ar$ system" users ae to enter teir o%n account

seciication to ost an cares. &eReleant to cash @lo8in$icator must e set in te master

recor$s o accounts tat recor$ an cares.

E S8' 89 &8>40 72


82/480

SAP AG 1999

0

an Selection( ,alue 8ate% Postal Coe

Per house $an an pay"ent "etho co"$ination% value ate is..

>se &ith cash "anage"ent an #orecast

The nu"$er o# Oays until value ate plus the posting ate

For each country% #or $an opti"i6ationN

Speci#y &hich $an to use $ase on the $usiness partnerDspostal coe

users ae selecte$" P9ptimize by postal codeQ or a ayment meto$" te ayment roram %illloo at te usiness artners ostal co$e to $etermine rom %ic an to mae te ayment.

&e alue $ate is use$ in con*unction %it cas manaement to trac te outlo% o un$s. >or

e)amle" ayments %ic are ma$e y transer are $e$ucte$ rom te an te ne)t $ay rear$less o

te amount. &is means tat te money must e aailale te ne)t $ay or ayments %it tis

meto$. >or tis ayment meto$" enter 1 into te iel$" Pays until alue $ateQ.

alue $ate Y ayment run ostin $ate W $ays until alue $ate. &e $ays entere$ ere correson$

%it te $ay seciication or te Paailale amountsQ.

E S8' 89 &8>40 73


83/480

SAP AG 1999

Account

Account

8 or K

10...

20...

AccountPK ...PK ...

...

Ite"s

8ocu"ent

PK ...PK ......

Ite"s

8ocu"ent

PK ...PK ...

...

Ite"s

8ocu"ent

*un ate 01.0.@@@@

Ienti#ication AC200Status

/aintaining Para"eters


Para"eters


84/480

SAP AG 1999

;hich 8ocu"ents?

PK ...PK ...

...

Ite"s

8ocu"ent

PK ...PK ...

...

Ite"s

8ocu"ent

PK ...PK ...

Ite"s

8ocu"ent

;hich Co"pany Coes?

;hich pay"ent "ethos?

Per"itte Pay"ent /ethos

C CheHue8 Custo"er CollectionF Foreign an CollectionT an Trans#er

pen Ite" Selection

O8ocs entere up to-8ate

Free selection

ist o# co"pany coes% e.g.1000%2000 or 91000%2000:All co"pany coes have to $ein the sa"e countryQ

iste in priority

Free selection

ocuments %ic %ere entere$ u until teDocs entered up to-date are consi$ere$ in te aymentrun.

&eposting dateis te $ate tat te eneral le$er %ill e u$ate$ %it te ostins. &is $ate

$eaults rom te run $ate on te reious screen.

multile comany co$es are liste$" tey ae to e searate$ y commas. >or a rane o comany

co$es" te irst an$ te last comany co$e in te rane ae to e entere$ in racets. Note: o not

enter a sace ater te comma.

&e comany co$es in a ayment run must e in te same country.

>or eac country" %e $eine$pay0ent 0et!odstat can e use$ %itin tat articular country.


85/480

SAP AG 1999

O8oc"nts poste up to-8ateFree selection

*ange o# custo"er+venor accountsFree selection

pen Ite" Selection

;hich Co"pany Coes?

;hich Accounts?

;hich 8ocu"ents?

PK ...PK ......

Ite"s

8ocu"ent

PK ...PK ......

Ite"s

8ocu"ent

PK ...PK ...

Ite"s

8ocu"ent

Custo"erCusto"er

8

10...

Custo"er

,enor,enor

K

20...

,enor

Co"pany coes% e.g.Single value selection*anges

#it te arameters" you tell te $unnin roram %ic $ocuments an$ accounts in %iccomany co$es it soul$ e)amine or oer$ue items.

ou can also actiate an additional log%ic - ater te $unnin run - ies you inormation aout

te successul or unsuccessul comletion o te $unnin run rocessin stes. ?se tis lo or

testin an$ trainin uroses only sinceit reKuires a lot o system resources.

E S8' 89 &8>40 76


86/480


87/480

SAP AG 1999

Pay"ent/etho EouseanA"ount...

Pay"ent


Pay"ent


Pay"ent


Pay"ent


Pay"ent


Pay"ent


Pay"ent

Pay"ent

Account

Proposal ist

A list o# all invoices eligi$le #orpay"ent or receipt $y $usiness partner

Generate $ase on the para"eterse#ine

Pay"ent ter"s an cash iscounts aretaen into consierationA"ount

Pay"ent

/etho Eousean

...

8ue 8ate

&eproposal list $etails te usiness artners an$ te amounts to e ai$ or receie$. een$in onte line layout users coose or te screen" te associate$ $ocument numers an$ cas $iscounts can

e $islaye$.

8ny e)cetions %ill e liste$ ere as %ell. ?sers can $rill $o%n seeral times to ie% an$ cane te

$etails o te in$ii$ual ayment items.

E S8' 89 &8>40 7G


88/480

SAP AG 1999

3ception istQ

...

...

Ite"s

Pay"ent

Total

3ception ist

Ite"s that cannot $e pai areetaile on the e3ception list

Possi$le reasonsR

Invoice is $loce

Invali ata in the "aster recor

Invali pay"ent "etho

Invali house $an

Pay"ent a"ount is less than the"ini"u" a"ount speci#ie #or

pay"ent !ot enough "oney in the house

$an per con#iguration

Creit $alance

tere are inoices tat all %itin te seciie$ ayment arameters ut or some reason cannot eai$" tey %ill e liste$ on te e2ception list.

users select te additional log" te list %ill $etail %y te inoice is not eliile or ayment.

E S8' 89 &8>40 7H


89/480

SAP AG 1999

So"e invoices can have a pay"ent $locR

Ite"s

8ocu"ent

8ocu"entPK ...PK ...

...PK ...PK ...

...

Ite"s

PK ...PK ...

...

Ite"s

8ocu"entPay"ent ite"s can $e te"porarily $loce in theproposal $y "anually assigning a pay"ent $loc

*eason loc *e"ove in Proposal?

Invoice ,eri#ication * !oQ See Invoice Verification

/aster *ecor loc / !oQ See Master Record

ine Ite" A esQ

Pay"ent locs

&ere are seeral %ays tat a ayment loc can e coniure$: tere is a rolem $urin te invoice verification process" tyically te inoice is loce$ or

ayment. &is tye o loc can e coniure$ so tat te loc is remoe$ only %itin te inoice

eriication rocess.

tere is a reason or a en$or not to e ai$" a 0aster recordayment loc can e create$. &is

loc %oul$ e entere$ on te master recor$ an$ %oul$ reent any inoices rom ein ai$. t

coul$ e coniure$ suc tat te loc must e manually remoe$ rom te master recor$ in or$er

to rocess any ayments.

urin 8' invoice entry4an inoice may e loce$ or ayment. een$in on tey tye o

ayment loc" it may e remoe$ $urin te ayment roosal.

8$$itional ayment locs can e $eine$ in te system an$ users can urter $eine %eter te

ayment loc can e remoe$ $urin ayment rocessin.

E S8' 89 &8>40 G0


90/480

SAP AG 1999

Account

Account

8 or K

10...

20...

AccountPK ...PK ...

...

Ite"s

8ocu"ent

PK ...PK ......

Ite"s

8ocu"ent

PK ...PK ...

...

Ite"s

8ocu"ent

*un ate 01.0.@@@@




Scheule Proposal


it Proposal


iting Proposal

&o urter analy@e te roosal list" users can e$it te list to ie% te $etails o a articular ayment"cane te ayment terms" or a$$ a ayment loc.

8ter te ayment run as een create$" it can e editedy accountin clers. ?sers can assin an

accountin cler to a customer/en$or y enterin te clers ey into te customer/en$or master

$ata. >or e$itin te ayment roosal" te ey can e tye$ in to so% only te ayments o te

accounts" %ic are assine$ to te cler.

E S8' 89 &8>40 G1


91/480

SAP AG 1999

Pay"ents

ine Ite" 1Pay"ent $loc

Changing line ite"s

ine Ite" 1

Pay"ent "etho

Change pay"ent

*eallocate

Create ne& pay"entor allocate ite" toe3isting pay"ent


Pay"ent


Pay"ent


Pay"ent


Pay"ent


Pay"ent

Pay"ent/etho EouseanA"ount

...

Pay"ent

Pay"ent/etho Eousean

A"ount...

Pay"ent

Pay"ent

Account

Ite"s

Ite"sIte" 1

Pay"ent

it Pay"ents

A"ount

Pay"ent /ethoEouse an8ue 8ate

...

Ite" 2Ite"

...

8iscount

Eouse an

urtermore" it

is ossile to reallocate te item to anoter e)istin ayment or to create a ne% ayment y selectin

a ayment meto$ an$ a ouse an.

E S8' 89 &8>40 G2


92/480

SAP AG 1999

Account

Account

8 or K

10...

20...

AccountPK ...PK ...

...

Ite"s

8ocu"ent

PK ...PK ......

Ite"s

8ocu"ent

PK ...PK ...

...

Ite"s

8ocu"ent

*un ate 01.0.@@@@




Scheule Proposal


it Proposal


Scheule Pay"ents

Posting orers( 3 generate% 3 co"pletePay"ent *un has $een carrie out

Pay"ent *un 91:


93/480

SAP AG 1999

8I

,enor

1010

The Pay"ent *un uses the ata #ro" the Pay"ent Proposal to(

Pay"ent *un 92:

Post the pay"ent ocu"ents to thegeneral leger an clear pai open ite"s

Post relate postings #or ta3es%iscounts% an e3change ratei##erences

/ar the pay"ents &hich can $e pai&ith 8I

Supply the print progra"s &ithnecessary ata

&e ayment roram osts ayments an$ relate$ ostins suc as tose or ta)" ta) a$*ustments"e)cane rate $ierences or cas $iscount automatically.

Some countries reKuire tat te ayment $ocuments are not oste$ eore te actual settlement" i.e.

eore te ayment aears on te an statement. n te ayment meto$ $einitions o tese

countries" te la Q9enerate ayment or$er onlyQ can e set. &en" te ayment roram $oes not

ost a ayment $ocument. nstea$" a ayment or$er is enerate$ %ic contains inormation on te

items. #en te ayment aears on te an statement" te ayment $ocument is enerate$ y

enterin te ayment or$er. ?ntil ten" te ai$ items are loce$ or oter clearin transactions.

E S8' 89 &8>40 G4


94/480

SAP AG 1999

,enor

Ite"s

Total

...

Pay"ent

an su$ account

utgoingCheHue

utgoingCheHue

utgoingPay"ent

an account

utgoingPay"ent

TotalSpelle a"ount

;allor#%2.12.4

Signature,enor A

CheHueTotalSpelle a"ount

;allor#%2.12.4

Signature

,enor A

CheHue

Pay"ent Progra"

an State"ent

an Su$ Accounts

t is a$isale to use bank sub-accounts or ostin incomin an$ outoin ayments" e.. accountsor outoin ceKues" outoin transers" incomin ceKues an$ an collection.

?sin su-accounts oers some a$antaes: t is ossile to reconcile"at any time" te alance o te

an account" %it te alance o te correson$in 9/, account. &e su-accounts contain all

incomin an$ outoin ayments until te money is actually $eite$ rom/cre$ite$ to te an

account Calue $ateD. &en te ostin is transerre$ rom te su-account to te an account. &o

relect te ostins at te an in te eneral le$er" usually te unctionality o te manual or te

electronic an statement is use$.

&e bank sub-accounts ae to e assine$ to te ayment meto$s in te an selection section in

coniuration. &e an su-accounts may e $ierentiate$ y ouse an an$ currency. Su-

accounts are enerally manae$ on an oen item asis an$ %it line item $islay.

E S8' 89 &8>40 G5


95/480

SAP AG 1999

Ite"s

8ocu"ent Type

8 or K

tafi40_en_46b_FV_part2

Documents