Tech Tools for

EVERYONE

Julie Lordon. West Sound Summer Institute. Wednesday, August 19, 2015

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#4586

The meat:❏ Centered around Chrome

❏ Start with some of the best tips

❏ Basic apps ⇒move into extensions

❏ Not necessarily focused on teaching

❏ ✻Subject to backchannel change

Extensions

Google Vocab

Apps Add-Ons

Gmail

Canned ResponseCanned responses in Gmail lets you compose replies to common messages you may receive, and saves them for future use.

Undo SendForget the attachment, some information, include someone in the email? Set the time to pull back an email.

BoomerangWith Boomerang, you can write an email now and schedule it to be sent automatically at the perfect time.

Canned Response

Settings❏ Labs

❏ Save

Compose an Email

Click the down arrow

Undo send

Settings❏ General

❏ Set amount of time❏ Save

After email has been sent❏ Click

[While you’re in settings, why not turn on desktop notifications?]

BoomerangClick your ☰❏ More tools❏ Extensions❏ Get More Extensions

(at bottom)

❏ Search for “Boomerang”

(Allow it to change your life. . . when you need it. )

Click Send Later

❏ Schedule when you would like the email to be sent. It can be scheduled for multiple times or days.

❏ Automatically resend if no reply.

Calendar

Boomerangfor Calendar

Find a Time

Removes the long email chains trying to find a meeting time.

Boomerang for CalendarClick your ☰❏ More tools❏ Extensions❏ Get More Extensions

(at bottom)

❏ Search for “Boomerang Calendar”

(Allow it to change your life. . . when you need it. )

Suggest a Meeting time

❏ Allows you to share your schedule with others

❏ Give them multiple meeting times

❏ Intuitive meeting suggestions

Share your schedule

Find a Time

❏ Create and Edit an event❏ Add Guests

[Compare up to 20 schedules!]

❏ Click Find a Time

Drive

Store files in multiple folders

Search

Store Files in Multiple Folders

Right Click File❏ Select Move To❏ Hold down the Ctrl

(PC) or Command (Mac) while clicking on the folders

[Note: only 1 file exists, if you delete the file in one folder, it will delete them from all the folders]

Search

Search Box❏ Use drop down to

filter your results more

❏ Find files within seconds

Docs

Research ToolsNever leave your Doc to search for images, charts, and information.

EasyBIbAutomatically cite books, journal articles, and websites just by entering in the titles or URLs. Format citations in MLA, APA, and Chicago style.

Kaizena MiniHighlight and speak your comments instead of typing. Track skills so students know what to improve.

Research ToolsTools ➔ Research❏ Choose the type of

search❏ Type the topic❏ For images, choose

‘Free to use...’❏ Choose the citation

format❏ Drag the image or

link into the Doc ❏ Citation appears

as footnote❏ If text/ information

is used, click cite!

EasyBib Bibliography Creator

Add-ons❏ EasyBib

Bibliography Creator❏ Manage

Bibliography❏ Select Book, Journal

Article, Website❏ Enter the Title,

ISBN, or keywords❏ Search❏ Select the book,

journal article, or website

EasyBib Bibliography Creator

❏ Choose the style❏ Click Add

Bibliography to Doc

EasyBib Bibliography Creator

MLA

APA

Chicago

Kaizena MiniAdd-ons❏ Kaizena Mini

❏ Open Kaizena Mini

❏ Select ‘I’m a teacher’

❏ Enter your school, subject and grade level

❏ Select “I’m giving feedback’

❏ Select the person who is receiving the feedback

❏ Highlight the area you would like to give feedback

❏ Click +New Feedback

Kaizena Mini❏ Choose whether you

would like to give verbal or written feedback, or give a link (to website, video, or a created lesson)

❏ Continue to highlight areas of the text

❏ Students are notified that comments have been made, notice appears at the top of doc

❏ Students can “check off” as they edit based on feedback

Forms

Form NotificationsSend an automatic email when someone submits a form.

Choice EliminatorLimit the number of people that can sign up for an event/session/rotation.

Forms

Form Notifications

Add-ons❏Form Notifications

❏Configure notifications

Add multiple email address

Frequency of emails

Select the field that contains the email

Personalize the subject and email message

Choice Eliminator

Add-ons❏Choice Eliminator

❏Start

Choose the limits

Sheets

Split Names No more formulas to split first and last names

Yet Another Mail Merge Let’s you select adraft written in Gmail, replace template keys with names & other information from the spreadsheet and automatically send the email.

Split Names

Make a copy of a file❏ Select the column❏ Add-ons❏ Split Names

❏ Start❏ Choose what

columns to add❏ Click Split

Yet Another Mail MergeMake a copy of a file❏ Make sure the draft

email in Gmail merge fields match with the Sheet

❏ Add-ons❏ Yet Another Mail

Merge❏ Start Mail Merge

❏ Choose the Draft ❏ Add a Sender name❏ ALWAYS send

yourself a test email

Drawings

Replaces PublisherBest Newsletters/flyers/signs

Flyers/Newsletters/SignsMake a new file❏ Page Set-up❏ Custom

❏ portrait: 8.5x11❏ landscape: 11x8.5

❏ Add a background/border by Google searching images ❏ use “vector” for

more options!❏ Insert Text Boxes

❏ Change the font!❏ Download or Print as

PDF

There’s a

Google App for that

Extension Bonanza

Quick tips

Open search in new tab

Google Search by Image

Pin Tabs

❏ For tabs you want to keep using and save space

❏ Right click (control click for mac) and Pin Tab

Bookmarks

❏Can group bookmarks into folders

❏Right click (control click for mac) and add a folder and then drag it right in

Multiple Google Accounts

❏Switch between accounts

❏Settings⇝Users⇝Add New User

And when you can’t find something, Google it!

Thank you!

Julie Lordonjulie.lordon@bremertonschools.org