Technical Support Team Meeting

May 8-9, 2014Chicago, IL

www.osymigrant.org

AgendaMay 8• Welcome and Introductions• SOSOSY Consortium Update• Update from APR meeting with OME• ACReS Update• ACReS Online Questions -Kelsey Williams • Website Update Discussion - Sonja Williams• Standardized Assessment Options for OSY - Brenda Pessin • Dissemination Event Planning -Dissemination Event Planning Committee• Dissemination Event Theme • Select meeting dates and location for Year 3• Work Group Assignments • Work Group discussion of timeline for completion • Work Group focus time and action planning • Work Group time • Q and A session and Wrap-up 5:00 pm

www.osymigrant.org

Expectations for Our Time

• Update TST about recent OME Monitoring, ACReS Online, Survey Monkey

• Share new Standardized Assessment Options for OSY• Plan Dissemination Event • Plan for completion of current projects• Discuss OSY definition and data accuracy• Decide on Year 3 activities • Provide networking opportunities and opportunities

for technical assistancewww.osymigrant.org

SOSOSY Updates

• OME Monitoring• NASDME presentations• Survey Monkey for Piloted materials• Youth Assessment Score Sheet-Math MATTERS• ACReS online course– 6 units– Professional Development videos

• Year 3 Planningwww.osymigrant.org

• Every state has been given access• Professional development videos • Support and questions

• User: academic• PW: skills!@3

www.osymigrant.org

ACReS Online–Kelsey Williams

Website Discussion- Sonja Williams

• Review of survey data• How can we improve the accessibility of our

website? • What changes do you recommend?

www.osymigrant.org

Goal: Improving the Website

• How is the website working?

• What are the positives?

• Are there any issues?

• Suggestions for improvement

Basic statistics

Jan-14 Feb-14 Mar-14 Apr-14760

780

800

820

840

860

880

900

920

940

Unique visitors

NC Staff Survey Information

• 35 surveys; 20 answered

• Still coming in!

Frequency of use

What is your major role in MEP?

Other Roles: VISTA, OSY Coordinator, Lead Teacher

What kind of information do you look for on the SOSOSY website?

How easy is it to find what you are looking for on the SOSOSY website?

Which of the search features was most helpful?

Rating website features

1 “poor” for visual appeal; “fair” ratings for search (4), ease of use (3), organization (1), and value/relevance (1).

If you could do one thing to improve the SOSOSY website, what would it be?

• Making instructional material in general. Example: Some of the downloads are specific to a state. Can it just not made in general? Example: Instead of saying welcome to Georgia's Migrant Education Program, just say Welcome to the Migrant Education Program. Include links to Audacity, it is a program where changes can be made to audio and additional information about the current state can be added.

One change…..• Nothing , it's great , always find what I'm looking for.• Not that I can think of.• Photos• none• Nothing• I don't know that I have any standing to say change

anything, but if I may encourage advertising the audio files of the ESL lessons more. Especially for any district that does not have an MEP or the Rosetta Stone. Pretty cool.

One change…

• Better pictures on the home page of actually OSY (the pictures seem generic)

• Online networking tools like contact information for people working with OSY around the country---or maybe some sort of log of statistics of which states or counties are visiting the page.. It would eventually be great to have more work samples or videos or products of what people have been done. At NASDME I attended a workshop about digital storytelling with OSY. They had the interview q's used, the display materials, pictures of their exhibit, etc. Instructions on how to do activities like that, or work samples/products of activities would be great. Also, materials on goal setting used with OSY and other materials in that secret OSY consortium train the trainers book would be great to share!!

One change…

• I think the website is very organized and the information is clear. I can't think of anything that I would change.

• Pages are too hard to follow; some material is out of date

• Happy with information that we have. Just have to learn how to use it with ease.

Takeaways….

• Extend survey to other consortium and non-consortium states.

• Search, visual appeal, and ease of use had the lowest rankings.

• Considerations: – Recruiters are using the most, but the most visited information

is about teaching.– Photos and artwork– Samples and instructions for use– Audio files

OSY Standardized Assessments– Brenda Pessin

• List of standardized assessment options for OSY• Used to determine where a student should begin

(programmatically or instructionally)• Contains the following information for each assessment:1. Type of student2. Content of Test and Skills Assessed3. Test procedures4. Test components5. Training for testers6. Advantages/disadvantages for MEP

www.osymigrant.org

Dissemination Event Planning

• Preconference• Keynote speaker • Determine what topics we want for the

following:– Instruction/Curriculum– Assessment/ Partners– Technology– Identification and Recruitment– Support Services/ Other

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TST Work Groups

• Training Work Group •Mentoring Work Group • Curriculum and Materials Work Group• ID&R Work Group/ State Case Study Work

Group • Technology Work Group

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Assignments

• Provide a written summary of your group’s main goals for your time together

• Need to include specific deadlines for Tracie

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Assignments

Mentoring• Detailed plan for SOSOSY 101• Review of mentoring evaluations• Plan for next year and continuation of support• Timeline with deadlines included

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Assignments

Training • Regional Support- provide a list of states and

their assigned training mentor• Detailed list of professional development for

trainers• Include topics, dates, and lead person

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Assignments

Curriculum/Materials• Review Equity Panel comments and make

determinations• Provide detailed story boards for professional

development videos and deadlines• Determine focus of ALRC developed video• Next steps

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Assignments

ID&R• Finalize all ID&R Competency assessments • Draft Advanced ID&R Competency assessment• Decide on how maps will be used

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Assignments

OSY Case Studies/Continuum of Services• Determine focus of group’s work• Review OSY Plan Template and determine

what questions should be addressed • Review proposed activity list for Year 3

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Assignments

Technology• Detailed plan of focus for each of the areas

assigned• Timeline with deadlines included

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Meeting Planning

• Winter meeting• Proposed dates– January 21-22Charleston, SC

• Spring meeting• Proposed dates– April 14-15Santa Fe,NM

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Agenda

May 9• OSY Data Update - Brenda Pessin, Barbie

Patch, Kathleen Bibus, Emily Hoffman and John Farrell

• Year 3 Planning Discussion - Susan Duron • Report out on work group progress• Group feedback and discussion• Wrap-up and meeting adjourns at 12:00 pm

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Using Data Effectively

How do we ensure that:• OSY are properly coded and reflected in state

and national MEP data? • We are communicating the most accurate data

among ourselves to assist with ID&R and provision of services to OSY?

www.osymigrant.org

Data Questions

• How do we ensure that we are communicating among ourselves the most accurate data?

• How do we ensure that national reporting is accurate?

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SOSOSY Year 3 Plan Basics

• Purpose: Respond to the change in the maximum project period for the MEP CIG program from 2 to 3 years

• Procedure: Submit a plan by 6/1/14 listing the “activities each CIG State will accomplish during a third year of funding, including the evaluation activities”

• Requirement: Submit a final APR by 12/30/15 that covers all 3 year of SOSOSY

Let’s Review

the Plan!

Goals of the Year 3 Plan

1) Put an infrastructure in place to continue the work of the CIG2) Develop, monitor, and assess the quality of implementation of CIG activities 3) Provide staff development to build State capacity4) Disseminate successful and promising practices; share lessons learned

(1) Key Features of the Plan

• Focus on implementationCritical review of materials and revision of

existing SOSOSY productsDevelopment of tools to measure the

quality of SOSOSY materials implementation through observing and rating using a QII

Other ideas to focus on implementation?

(1) Other Ideas

• • • • • • •

(2) Key Features of the Plan

• PD to support SOSOSY products/practicesDelivered through models such as TOT, TA

“triage”, webinars, and state/regional training events

Topics include ACReS, overcoming ID&R challenges, concrete learning strategies for OSY, etc.

Other PD ideas?

(2) Other Ideas

• • • • • • •

(3) Key Features of the Plan

• Enhancements to existing materials through technology and supports for trainersExamples of lesson plans and unit plansShort training videos to model how to

implement and use instructional techniques followed by time for student and practice

Expanded content-based assessmentsExpanded TA network

Other enhancement ideas?

(3) Other Ideas

• • • • • • •

(4) Key Features of the Plan

• Cross-training with other CIGsFeature SOSOSY-developed materials during

joint dissemination webinars, SST and TST meetings, conferences, etc.

Other cross-training ideas?

(4) Other Ideas

• • • • • • •

(5) Key Features of the Plan• OSY-specific management tools

Continuum of services and solutions to address the diverse situations faced (Continuum of Services Matrix)

Management tools for OSY program administration (Program guide, how-to handbook, job-specific briefing cards)

Clear descriptions/definitions of OSY

Other management tool ideas?

(5) Other Ideas

• • • • • • •

And now . . .

The SOSOSY Goals, Measurable Objectives, Activities, Performance

Measures, CIG States Responsible, and Timelines Chart

T H E Chart

• The chart represents the project design• Four goals

1) Review and revise materials2) Provide PD and TA to support teachers

and administrators who serve OSY3) Disseminate effective/promising practices4) Increases services to OSY and increase the achievement of participating OSY

Activity

• In your small group, Review your assigned goal.

• Identify a recorder/reporter. Record your group’s recommendations for edits, additions, deletions, enhancements, etc.

• Write directly on your page.• You have 20 minutes. • Post your page when finished.

De-brief on the Project Activities

Evaluation Activities

• Includes a Final APR on all 3 years (formative and summative evaluation of project goals plus the GPRAs

• Includes a chart on SOSOSY intended outcomes, measures, and the qualitative and quantitative data to be collected

• Includes a data collection tools chart

What’s on the Horizon?

• Dissemination Event planning• Year 3 Finalization • Mentoring work• Trainer support via webinars and other just-in-time

professional development• Integration of technology• New ID&R tools • Professional development for instructional support

www.osymigrant.org